ICT Skills CBSE XI AI Resources for students
- 2. Session 1: Introduction to ICT Word processor: A word processor is a software application that helps us create documents by editing text, formatting it and printing it. We can use word processors while making reports or writing important documents to easily avoid error. A few examples of word processors are: Microsoft Word, OpenOffice Writer, Wordpad, etc.
- 3. Advantages Of Using A Word Processor - It is easier to add and remove text in a document. - While creating important documents (such as a resume), a word processor checks your spelling, language and grammar. - If you are writing a long report, you can save the document for several days and resume whenever required. You can also print it if you need a hard copy. - You can make the document attractive with colors, fonts and designs. - Posters can be easily made by adding bullet points, charts, graphs, pictures, etc.
- 4. Word Processors Available Common word processors used are LibreOffice Writer, Google Docs, Microsoft Word, OpenOffice Writer, and Notepad. We will be using LibreOffice to understand how a processor works. Most of the functions of all word processors are the same. Can you name 3 of these functions?
- 5. Creating A New Document Using LibreOffice - Click the ‘New’ icon and then select Text Document. - You can also use Ctrl+N to create a new document.
- 6. Session 2: Basic Interface LibreOffice Writer When we open LibreOffice there is a default screen which has menu options such as File, Edit, View, etc. The toolbar provides shortcuts to commonly use extensions. The Status Bar tell us our word count, page number, font, etc.
- 7. Menu Bar The menu bar is found at the top of the LibreOffice window. It has many options such as File, Edit, View, Insert, Format, Styles, Table, Form, Tools, Windows and Help. How many of these can you recognise? What do you think they do?
- 8. Menu Bar File: Contains commands that apply to the entire document, such as New, Open, Close, Save, and Print. Edit: Contains commands which are used for editing a document. Some of these are Undo, Cut, Copy, Paste, Find and Replace. View: Contains commands used to change the display of a document in the LibreOffice Window, for example Zoom in/out, Web, Status Bar, and Ruler. Insert: Contains commands that help to add or insert various objects into a document, for example, Image, Shape, Chart, Header, Footer, and Page Number. Format: Contains commands to change the look of the text in the document, for example, making the text bold, line spacing, aligning text and paragraph.
- 9. Menu Bar Styles: Contains commands which set the common style of the document, i.e., it specifies the default format of the document. It has commands to create a new style, load a style and access the Styles and Formatting section. Table: Contains commands to insert or delete a table in a document and format it. Form: Contains commands to insert controls, such as text box, list box, check box, option, button etc., in a document. Tools: Contains functions, such as Spelling and Grammar check, Mail merge and Macros, etc. Window: Shows all the open LibreOffice windows and allows user to switch to any window by clicking on it. It also contains commands to open a new window and close an existing one. Help: Contains options to open the LibreOffice built-in help or go to online help.
- 10. Toolbar There are 2 toolbars that are displayed by default, the standard toolbar (to create a new file, save a file, print a file, insert a table) and the formatting toolbar (to change the style of the text, font size, paragraph alignment).
- 11. Context Menu We can also perform a function using context menu. Right click the mouse on a paragraph or image, and a context menu is displayed.
- 12. Multiple Ways To Perform A Function As shown before, there are various ways to perform a function, for eg: there are 4 ways to make a text bold. - Click menu option Format, select Text from the drop-down and then select Bold from the sub-menu. - Click the Bold icon in the Formatting Toolbar. - Right-click and select Character. This will open a Character dialog box. Select Bold from the Stylebox and click OK. - Press Ctrl+B on your keyboard.
- 13. Session 3: Saving, Closing, Opening And Printing Document Saving A Document: - Click on File and then click Save or Save As. - Type in the filename and click Save.
- 14. Closing A Document To close a document, click File and then Close.
- 15. Opening An Already Existing Document To open an already existing document, go to File Explorer and browse until you find the document. Double click the file to open it.
- 16. Printing A Word Document - To print a word document, click File and the click Print. This will display a print dialog box. - Next, select the printer connected to your device and the number of copies you require. Click OK.
- 17. Session 4: Formatting Text In A Word Document Changing text style and size - The font and size dropdown present in the toolbar is used. Making text Bold, Italic or Underlined - Select the text and use shortcuts such as Ctrl+B, Ctrl+I, and Ctrl+U respectively. Aligning the Text - Select the text and use the icons on the top right to align it to the left, right or center. Cut, Copy and Paste text - Select the text and use shortcuts such as Ctrl+X, Ctrl+C and Ctrl+V respectively. Find and Replace text - Click on the magnifying glass icon in the toolbar and type in the text you want to find. You can replace text by clicking on Replace All or do it one by one.
- 18. Session 5: Checking Spelling And Grammar When an error is made while typing in a document, a red or blue wavy line shows up. What do you think these lines indicate? Starting the Spell Checker: To start the spell checker, click on ‘Check Spelling’ icon in the toolbar or press on F7. Autocorrect Option: We can set the Automatic Spell Checking option on or off by clicking Tools, then Automatic Spell Checking or pressing Shift+F7
- 19. Spelling Dialog Box Option It underlines the word in red. You can choose from these options what you want to do with the underlined word. - Ignore Once - Ignore All - Add to Dictionary - Correct - Correct All Can you guess what these different options do?
- 20. Session 6: Inserting Lists, Tables, Pictures And Shapes Inserting Bulleted/Numbered Lists - Select all items in the list, click Format, select Lists and then click on Bulleted/Numbered Lists respectively. You can also press on Shift+F12 for bulleted lists and F12 for numbered lists. Inserting Tables -To insert a table, click on the table icon or press Ctrl+F12. Click on More Options from the drop down, this opens an Insert Table dialog box. Select the number of rows and columns required. Inserting Pictures -To insert an image, click Insert, and then Image. This will open the Insert Image dialog box, select the image you want to insert and then click open. Inserting Shapes -To insert a shape, click Insert, and then Shape. This will open a sub- menu of the basic shapes. Select a type of shape and then drag the mouse to specify the size of the shape and insert in into the document.
- 21. Session 7: Header, Footer, And Page Number Inserting A Header: To insert a header, first click the Insert menu option. Click Header and Footer in the drop down menu and click Header. Header will be created at the top of each page. Inserting A Footer: To insert a footer, first click the Insert menu option. Click Header and Footer in the drop down menu and click Footer. Footer will be created at the bottom of each page. Insert Title, Page Number and Page Count: To insert page numbers, first click on the footer. Then click the Insert menu option. Click Field in the drop down menu and select Page Number.
- 22. Session 8: Tracking Changes In LibreOffice Writer How to Start/Stop Tracking Changes: To start tracking changes, click Edit and then Track Changes. This will show a sub-menu of many options. To start tracking, click Record or press Ctrl+Shift+E. Once you click on record, all changes to the document will be tracked. To stop tracking the changes, click on Record again.
- 23. Tracking Options When Record is on, all changes are tracked. All deleted text will appear with a line through it. You can move from one change to another using the Next and Previous options, and when a change is selected you can use the Accept and Reject option. If you are okay with all the changes, you can use the Accept All command, and if you want to go back to the original text, you can use the Reject All command. To see what the text would look like with all the changes you can use the Show option without having to accept all changes. You can protect the changes with a password by selecting Protect, which will open an Enter Password dialog box.
- 24. Manage Option/ Compare Documents Manage Option: The Manage option opens the Manage Changes dialog box. All changes are provided in a list and you can choose whether to accept or reject them. Compare Documents: It compares the current file with the file you provide. This will open the Manage Changes dialog box and show the differences between the two files.You can accept or reject these changes and the current file will get updated accordingly.