Real Time Process Compliance using Nomenclature Approach
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This document proposes a nomenclature approach to real-time compliance checking of business processes. It describes motivations like regulatory requirements that require companies to ensure business process compliance. The approach uses a systematic naming structure to represent business processes, allowing automated verification against regulations. This reduces the cost and time of compliance checking compared to manual methods. A case study shows how the approach helped a logistics company reduce the number of business process definitions by 65% and gain real-time visibility into compliance.
Real Time Process Compliance using Nomenclature Approach
- 1. Real Time Process Compliance Checking using Nomenclature Approach
- 2. Outline • • • • • Motivation of the problem Problem description Nomenclature Approach Example Case using Nomenclature Approach Case Study: Parcel Delivery Company
- 3. Motivation of the problem • Modern businesses face a huge number of challenges to maintain their competitive edge. • To further enhance their competitiveness, many enterprises have demonstrated interest in business process management. • Most businesses wished to model, automate, optimize and monitor their businesses processes to improve their customer satisfaction, increase revenue or reduce the operational inefficiency.
- 4. Motivation of the problem • The development has been further fuelled by the growing number of regulatory requirements imposed on business operations as a result of corporate scandals. • The most prominent legislations are the Gramm-Leach-Bliley Act (US, 1999) and the Sarbanes Oxley Act (SOX) (US, 2002). • While these regulations have coverage across industries, there are also industry-specific regulations such as the Basel III accord (Basel, 2011) or the European Money Laundering Regulation (UK, 2003).
- 5. Motivation of the problem • With increasing number of legislations and standards, companies needed a comprehensive compliance-management approach to manage the design of new processes as well as ensuring the conformance of process. • The need to be able to understand the impact of new regulations for their business and processes becomes ever more important. • Whenever there is new regulatory requirement, a company will need to understand the impact and react accordingly.
- 6. Problem Description • For large companies with thousands of business processes deployed on the BPMS, the ability to quickly assess the compliance of existing process definitions is extremely important. • In this paper, we describe a nomenclature approach that caters to static verification of business process models against a predefined set of regulatory requirements such as execution order of certain tasks.
- 7. Importance • With automated verification of business processes during design phase and operation phase, our approach increases efficiency of detection of non-compliant processes and lower the risk of the event of non-compliance. (Abrahms et. al., 2007; Giblin et. al., 2005; Ly et. al., 2011; Governatori and Rotolo, 2010) • Through automation of a manually tedious task, our method also reduces the cost of inspecting business process models for compliance especially during operation.
- 8. Importance • The real time updating of the process compliance allows management to have a better and more in-depth understanding of the problems that the business faces.
- 9. Nomenclature Approach • Nomenclature is defined as a systematic approach to the naming of items in the area of science or arts by individuals or community. • It can also refer to the systematic naming of items according to taxonomy. • Nomenclatures also allow for easy identification of similar components between two chemicals or species.
- 10. Current Approaches • BPELs (Business Process Extraction Language) (Antoniou et. al., 2005; Ghose and Koliadis, 2007) • BPCL (Business Process Compliance Language) • BPSL (Business Property Specification Language) • Standard Deontic Logic (Alberti, 2004; Alberti, 2005)
- 12. Case Study of Logistic Company • In the case of the logistic company A, they have several delivery services with many business processes controlling the operation of the company. • Because of the nature of the business, certain legislative requirements force the company formulate their existing business process around those legislation. • At the same time, because of the nature of the service rendered, there are contractual agreement on the service level making it important to analyze the business processes for any anomalous behaviours.
- 13. Case Study of Logistic Company • Currently, the business process is mapped out using the BPMS software and most of the booking of services are done electronically. • The operation uses electronic devices to scan the delivery process and track the movement of items. • The devices capture all the process status and update them to the system. • However, there are no visibility to the compliance level of the business processes. • The existing BPMS does not allow the company to check their existing processes.
- 14. Results • Using the nomenclature forms, we then analyze their existing structures. • Without using the generalized form, there are almost 30,000 different processes which needed to be mapped to the BPMS systems. • Using the generalized nomenclature approach, we reduce the processes to 10,000 which is around 65% reduction in the number of processes.
- 15. Results • To evaluate the runtime efficiency of the new approach, we conducted simulation run of the algorithms and compared the runtime efficiency using paired sample t-test.
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- 22. Conclusion • The nomenclature approach offers improvement to the compliancy checking in the following area. • • • • • • Innovative approach Ease of logical interpretation Detection of non-compliancy Real time detection is possible Improve productivity Ensure compliance