Iexp
- 1. ORACLE DATA SHEET 1 ORACLE INTERNET EXPENSES KEY FEATURES • Mobile expense entry and approval • Out-of-the-box bar coding • Electronic image attachments • Integrated receipt management • Flexible cash advance management • Automated support for accounting and project allocations • Robust audit management capabilities • Global support for per diems and auto-mileage • Integrated help desk support tools and notification alerts • Level 3 corporate card data for detailed reporting • Support for entertainment and fringe benefit compliance • Receipt itemization and allocation splitting • Approval routing for aggregated amounts by cost centers or projects • Duplicate expense report detection capabilities • Enhanced receipt management with imaging support Oracle® Internet Expenses is a robust travel and expense solution that streamlines and automates travel spend management and establishes policy-driven controls for expense reimbursement. Oracle Internet Expenses is part of Oracle’s Travel and Expense Management solution, a seamless and comprehensive business solution that helps you manage the 2nd largest controllable category of enterprise spend. Streamline Expense Processing and Reduce Costs Oracle Internet Expenses provides your organization with the tools to effectively manage the travel and expense process. With flexible payment options, versatile data entry methods, and personalizable user preferences, Oracle Internet Expenses helps you to improve efficiency and maintain tight control of your expense management process. At the same time, it provides you with accurate and timely information on how and where money is spent. Simplify Expense Reporting and Increase Compliance Oracle’s Internet Expenses is a complete solution for global expense management. It provides the detailed information needed by financial managers, along with simplified data entry tools for employees. So you get tools that reduce administrative headaches while still capturing actionable data for effective cost management. With Oracle Internet Expenses employees can enter and submit expense reports quickly and easily. Credit card pre-population streamlines this task while simultaneously reducing administrative time, increasing data accuracy, and reducing opportunities for fraud. Incentives and rebates from your corporate card supplier can also result in significant cost savings. Additionally, to support a workforce on the go, Oracle Fusion Expenses iPhone application empowers employees by providing the option to quickly capture expenses as they are incurred. Employees can enter expenses in multiple ways such as creating expense lines from receipt images and calendar entries or creating lines with quick entry or manual entry. Expense entry is further streamlined by enabling the addition of attendees from calendar events and address book and enabling the charging of expense lines to projects and cost centers. Employees can enter expenses in a connected or offline mode. By automating entry, your organization can expect more timely expense report submissions which impacts corporate rebates. Capturing select data elements such as itemization of hotel bills and tax information provides your organization with granular data for deeper spend analysis.
- 2. ORACLE DATA SHEET 2 Control Expenses with Flexible Audit Tools Establishing enterprise-wide policies for travel expenses, reviewing reports for compliance and identifying recurring deviations are best practices for effectively managing travel spend. With Oracle Internet Expenses, process owners can shift from reactive maneuvers to proactive metrics by setting policies, automating audits for non-compliance and analyzing expense trends. This three-pronged approach is vital for effectively managing enterprise spend for travel and business entertainment. Reporting expense and policy violations to top management is simplified with a multi-dimensional view of travel and entertainment expenses. These reports can assist decision makers in forming new policies or evaluating employee compliance. Recognizing the need for flexibility, Oracle Internet Expenses allows you to view expenses by management hierarchy, by expense category, or by policy violation types. Integration with Oracle Financials Intelligence offers immediate and detailed visibility to top spenders in your organization. It also supports drill down capabilities to review detailed expense receipts and expense policy violations. Figure 1. Expense Audit Rules Oracle Internet Expenses further provides capabilities to detect submission of duplicate expense reports. These capabilities help organizations identify fraudulent activities, minimize cost incurred due to multiple reimbursements and offer greater visibility to approvers. Routing expense reports for approval and enforcement of company policy is driven through integration with Oracle Approvals Management engine. This simplified interface offers the essential building blocks for flexible approvals and audits. By supporting user-definable approval rules, providing unique views to verify expenses, accounting and project allocations, Oracle Internet Expenses streamlines the approval process. With relevant, actionable information, employees and their managers can quickly respond to transactions requiring their attention. Improve Employee Productivity Oracle Internet Expenses delivers extensive functionality to increase workforce productivity and satisfaction. One example is the integration of credit card data which speeds entry and eliminates the need for employees to pay the credit card issuer for business expenses. Oracle Internet Expenses offers strong support for digital receipt management. It not only provides employees the capability to submit digital images, including via fax, for faster reimbursements, but also gives organizations the flexibility
- 3. ORACLE DATA SHEET 3 to use these digital receipts as support documents for possible tax deductions. Other tools that can be used to streamline the expense reimbursement process are expense templates and user preferences which pre-populates key data fields during entry or with the creation of new expense reports. After reports are submitted, users can also withdraw submitted expense reports to make corrections and resubmit the corrected report for approval. To support the need for entry on the behalf of others, authorized delegates can enter expense reports for employees, or get approval authority for a specified time or even indefinitely. Users can use this self-service application to get real-time information on the status of their expense report by navigating to Oracle Internet Expenses’ home page. By leveraging Oracle’s robust solution for expense management your organization can dramatically improve employee productivity and enhance user satisfaction. Operate Globally With the increased market reach created by the Internet, trading borders are eliminated. To capitalize on global opportunities, businesses must understand and be flexible enough to support a myriad of regulations, customs, and statutory requirements. Oracle recognizes this changing business landscape and supports your international business needs for multiple expense and reimbursement currencies, languages, and character sets. Per diem schedules in Oracle Internet Expenses support a broad range of locations and mileage rules, time-based entry for per diems, as well as free meals or accommodations. These integrated mileage schedules support cumulative distance thresholds and vehicle attributes as optional rules for rate calculations. In this way, regulatory reporting data is automatically captured, accurately reported and thus, can be effectively managed. Integration with Oracle E-Business Tax makes it configurable and scalable for adding country specific tax content rapidly. Taxation on expense reports is integrated with E-Business Tax for automated tax processing through the central solution to improve consistency, accuracy and operational efficiency. Specific merchant information fields can be enabled by operating unit to capture information required for VAT reclamation. Oracle Internet Expenses also provides extensive support for shared service centers. Processing operations can be centralized using secure and flexible security profile functionality. Global process owners can determine policy regionally, implement it centrally, and enforce it consistently around the world, promoting accountability and visibility across the enterprise.
- 4. ORACLE DATA SHEET 4 Oracle E-Business Suite – The Complete Solution Oracle E-Business Suite enables companies to efficiently manage customer processes, manufacture products, ship orders, collect payments, and more – all from applications that are built on unified information architecture. This information architecture provides a single definition of your customers, suppliers, employees, products-all aspects of your business. Whether you implement one module or the entire Suite, Oracle E-Business Suite enables you to share unified information across the enterprise so you can make smarter decisions with better information. Copyright © 2013, Oracle and/or its affiliates. All rights reserved. This document is provided for information purposes only, and the contents hereof are subject to change without notice. This document is not warranted to be error-free, nor is it subject to any other warranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We specifically disclaim any liability with respect to this document, and no contractual obligations are formed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our prior written permission. Oracle, JD Edwards, PeopleSoft, and Siebel are registered trademarks of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners. ORACLE INTERNET EXPENSES HELPS YOU TO: • Streamline expense processing and costs • Control expenses with flexible audit tools • Improve employee productivity RELATED PRODUCTS: • Oracle Payables RELATED SERVICES The following services are available from Oracle Support Services: • Oracle E-Business Suite Accelerators • Oracle Application Solution Centers • Oracle University • Oracle Consulting KEY BENEFITS