Attendance And Payroll Software AmpleTrails
Download as PPTX, PDF0 likes485 views
This document provides information about SmartOffice, an HRMS solution specially designed for SMEs. It offers attendance management, leave management, payroll, and other HR features on a single platform. The pricing is designed to be affordable for SMEs. SmartOffice is based in Bangalore and has over 30 employees with 10+ years of combined experience in HR software. It has over 1000 channel partners and provides cloud-based solutions across India. The document also provides information on SmartOffice's clients, reviews, industry awards, timeline, features for attendance management, leave management, payroll, and its mobile app.
Attendance And Payroll Software AmpleTrails
- 1. Attendance & Payroll Solution Specially Designed for SME’s
- 2. Introduction SmartOffice is one of the very few HRMS Solutions company with a Strong Attendance Background, providing solutions right from Device Management to Exit Management, and everything is on a Single Platform. Since right from the start we have Focused on SME’s, the features and pricing have been designed to make it pocket friendly and easy to use. it also comes with a powerful tool i.e. ESS and Mobile App. Baesd in Bangalore, we have almost 30+ direct/indirect workforce who believe that Experience combined with Energy makes a team complete. Our management team comprises of people with almost a Decade of industry experience in various fields, combined with core software & HR industry Knowledge of total 10+ years. with continuously increasing network of 1000+ channel partners we have a good network to provide solutions all over india. Since no customer is the same, with varied requirements, number of employees and budget; we have developed solution on all three platforms -Desktop, Web and Cloud; that enables us to provide solution to all type of customers. 2020 10 Most Promising HRMS solutions to Watch (Prime view) 2019 20 Most Promising HR Technology & Solution 2021 The Best of 5 HR Solution Provider Companies in India (By insight Success) 2019 20 Most Promising Payroll Software Solution 2019 10 Most Leading Staffing Soltions 2018 Fastest GrowingTechnology Company 2017 20 Most Promising HR Technology & Solution
- 3. 2012 2014 2015 2016 2017 2017 2018 2019 2020 2021 2022 2021 Inception 100+ Payroll Customers Launched HRMS Full Fledged HRMS Launched Payroll for UAE Visitor Management (To be Launched) Launched Employee Monitoring & Field Force Management Launched Overseas Features 100000+ Customers in Attendance Launched Payroll 1000+ Attendance Customers on cloud 10000+ Attendance customers TimeLine
- 4. Clients &Review Attendance 200000+ Payroll 300+ Cloud 1000+ Payslips 70000+ Teen raj s -Taewoong Logistics “Having experience with them for past 2 years, Simple and reliable Software, for Customization they work as per requirement, budgeted and best software for HRMS & Payroll... will recommend” Syed Syedinzama -Pyramid Timber “Excellent services we have received so far in payroll softwares, software is user friendly and very easy to use it, the support team is very good specially salma madam.” Ramesh Gudepu -DGM HR Olam Agro India(p)Ltd. “DGM HR Olam Agro India(p)Ltd. -Understanding the customer requirements based out of remote location is strong. Getting the Software Configured for Our requirements was done at a quick pace.” Prosenjit Dey -AjantaShoes “it’s payroll, attendance & HRMS services provider. They have knowledge about it. All peoples are very cooperative.” Tanuka Bhattacharya -HRFoods (Osam Dairy) “My experience has been smooth so far, the application is user friendly & updated regularly for meaningful updates. The support staff is very helpful & quick to respond and resolve challenges.” Subrata -Jiwanram SheoduttraiGroup “Very good co-operation for any issues, fulfilled by 24 hours. Using it for 4 years now, the portal is also very user-friendly.” Nidhi Sharma -Frogcell Services “It’s a user friendly and hassle free Software. Using it more than a year now, It Provides easy and Simple Process to automate payroll, leaves & attendance. which really make things easy.” Amar -G.M Breweries “Process has been made easy wit the automation activities like overtime and various other activities.” Kiran -IT Head-NRI Academy of Science “Various attendance and data portability options has made the whole process easy”
- 5. Complete Employee Attendance Management Capture Attendance in all possible ways : Connect Biometric / Punch from Mobile App or ESS / Import logs from Pen-drive / Import from excel. Parallel database or FTP setting : Integrate SmartOffice with third party applications both ways. Fully automate your HR Rules : Late coming/early going, Partial day rules, week-off, continuous late/early, Overtime/Compensatory off, Grace Time, Missed punch, Prefix & suffix and various others. Complete user management for defining different permission to various admins/sub users for ease of management. Canteen Leave Holiday Shift Analytics Device SMS/Email Attendance Management Features
- 6. Leave Management User defined leave types, with various auto allotment & availing options. Various Restrictions feasible like - Clubbing, Min & Max per instance, Gap between two instances etc. Option to enable advanced leave application mandatory. Auto credit Comp-off & Lapse policy feasible. Email based leave approval & Intimation, with reminder facility for managers. Earned Leave option – Leaves credited based on Present days, can be processed employee wise. Multilevel Approval feasible with various work flow options.
- 7. Shift Management Flexi shift enables better work-life balance and higher efficiency for employees not required to work during a specific time, for result oriented roles like – IT and Marketing. Weekly and monthly Roasters can be defined and managed easily for rotational staff. In case of no fixed shift, the option of Shift Group or Auto shift option is quite useful. Employee working in multiple shifts in a day can be managed using Multi-shift, especially in cases like Hospitals or Educational Institutions. Various “Report to office” options helps in enabling additional shift rules. Business efficiency have been possible with shifts and we have been made this easy with features like Flexi shift, Roaster, Shift Group, Multi-shift and Auto-shift.
- 8. Device Management Two Way Communications is now a Reality Seamless connectivity with some of the well-known brands. Centralized Fingerprint registration - Register on one device and transfer to other devices. View the Device connectivity status and Activity logs for better control You can also search, delete or block/unblock* employees using device commands. User online registration – Now no need to give admin access or send a new employee to Head office to get him registered, registration can be done online. Auto expiry or removal of FP/Face Template – You can set expiry rules or auto expiry for each employee or remove the employee access after he is relieved.
- 9. Canteen Management Integrate canteen devices directly with the software Create canteen menus like breakfast/lunch/snacks etc. based on timing. Or work code for selection. Employer and employee contribution can be mentioned with the menu options. a. Daily & Monthly canteen reports available b. Work code wise report helps in calculating cost and in managing other activities. The contribution report can be used to import the data into payroll.
- 10. Holiday Holiday group or public holiday option can be used to allot holidays. Restricted holiday option helps in cases where employees are from either various religions or from regions, (limit on number of Restricted holidays can be set)
- 11. SMS/Email You can send various notifications using these features for ease of communication or confirmations on attendance activities like In/out punches or absent days etc. And various email notifications are system automated for Attendance activities Like Leave/OD/Regularization applications or on HRMS activities like Birthday or Anniversary notifications, expense claim submission notifications. Basically making communication automated.
- 12. Analytics
- 13. Analytics Various analytics based information will be available on the dashboard to get real time information on specific scenarios.
- 14. Other Utilities 1. A. Punch Monitor : Very useful to know how many and who have punched in or out. B. List of Pending Approval : which helps Admin to contact the required people or approve the pending one’s on her/his own. C. Data collector service : Scheduling time and defining Audience for various notifications 2. Parallel Data management : Useful in sending data to third party software. 3. Audit Logs : To keep track of who has done what changes. 4. Mobile App : Login logs, Geo Fence logs, Public/Private Announcements, Push & Mail Notification logs.
- 15. Other Utilities Private Announcements Geo Fence Push Notification
- 16. Other Utilities 5. Various Registers (Attendance, OT, Shift) to ease the process of management for HR & Admin.
- 17. Geo Fencing Very useful where Biometric cannot be installed or used. Assurance of Genuine punches & so no need of approvals Auto clock in/out is now feasible, so no need for manual punches also. Payroll Now restrict the App based clock in/out only from defined locations/branches.
- 18. Reports Smart Report : In Main Application You can generate Monthly, Weakly, Daily, many various types of Reports. In Reports you can see punches, Absent present, OT,Leaves everything. The below picture shows the continues late by report, here Employee continues late by two days so his next day status is showing half day present. If we applying Leave Then we can check in summary report.
- 19. Reports Employees can see taken Comp off in report status as shown below. In daily detailed Status Report Youwill get adetailed status, if any employees status showing wrong or half present , then here we will get the notification .
- 20. Reports In Monthly Report we can view the Total present/Absent, Total Leaves taken in a month, Total late by/Early by etc. And in monthly we can generate summary report, detailed, basic, Period wise and many more types. In smart Office we can Generate Report In Different Format also, like in Excel, text, PDF, Word.
- 21. Reports In Weekly Report we can generate report by selecting weeks of a month like only first week or Second week. Here we can check the Total duration, Total present/absent, late/early by of whole week report with the Employee Photo. In Leave Summary Report we can check the Employees Leaves, How many taken, Limited, and total Leave balance
- 22. Reports In Out Door Report We can see the Employees assigned Out Door Entries, with duration. In Log Report Location We can see the location of punches, But we need to select the GPS log location option.
- 23. Payroll
- 24. Payroll There is no match to the feeling of having received the right salary on right time with required information in hand, which requires right tools in place. This can be either managed by having multiple solutions or one single solution on a single platform. Single-use software is ideal for businesses that only need to solve one problem. However, companies very rarely have only one problem to solve, which is why they end up with so many solutions. Since brands need the functionality to solve multiple problems at once, the best way to meet this need is with all-in-one software. And There are Multi Fold Benefits of Single Platform Solution A B E G F C D Lower cost of ownership Step by step Implementation Seamless flowofData Ease of Management Maximum Automation resulting in huge reduction inManual Work Completely compatible solutions Better Data Management.
- 25. Payroll WhySmartOfficePayroll : Once your Attendance numbers are ready, Payroll can be done quickly with our below features. And to add more value we do have HRMS features also. Statutory Management ITManagement User Defined Calculation & Automation Loan / Advance / Expense Management Full & Final Settlement
- 26. Complete Statutory Management Automated Statutory Calculations Upload Ready Formats Customized Options International Workers Management
- 27. Automation ofTDS 24Q with Digital signature Tax regime selection for employees Perquisite Management Complete IT/TDS Management A B C D
- 28. Many others Automation of Complex Calculations User definedAttendancemonth Flexible Benefit Plan, for ITbenefits Hourly, Daily, Monthly calculations User DefinedCalculations &Automation
- 29. Loan / Advance Management Features Auto EMI Recoveries Option to Manage EMI Recoveries, for special cases Employee can view Paid & Balance details in App Auto recovery at the time of F&F Settlement App based request for loan/Advance, with system defined limitations* Benefits Digitization & Transparency Auto follow of limits assigned Saves time & removes dependency.
- 30. Advance level ExpenseClaim Features App based Submissions Define policy in terms of Expense wise limitations Specific fields based on specific expenses Combined with Travel request Benefits Digitization & Transparency Do things on the Go. Auto follow of limits assigned Saves time & removes dependency.
- 31. Full & Final Settlement Auto recovery of pending Loan EMI’s Auto calculation of amount for shortfall in notice period Leave encashment and other Adhoc payments can be managed. Separate Statement and Payslip for F&F. Linked with our Exit Management module in HRMS.
- 32. Other Adhoc Payments Formula based disbursals Gratuity/Bonus Management Leave encashments Hike or Arrears Management
- 33. Pay-out Features Hold, Stop and release pay-outs as required with related reports available. Generate Bank statements or Formats for online disbursal of salary. 4 Types of Payslips to easily manage & communicate various pay-outs.
- 34. Piece or Kg basedcalculations Benefits Automated Calculations Huge time Savings Prevents Human errors Features Define Dept. / Branch / Salary head wise rates Sales incentive calc also feasible Multiple slabs feasible Import employee wise details Add Conditions, if any
- 35. JV Integrations Generate the Journal voucher report, to be provided to accounts department to account the salary expense. Currently we have Tally, SAP & Ramco formats integrated in our system. Ramco Format Tally Format SAP Format
- 36. Advanced reporting Statutory & Compliance BasedReports PF/ESI/PT/TDS related various upload ready challans & reports IT Computation, TDS break-up reports, and FVU Generation (24Q) for TDS compliance Certain Important Government Forms Reports Useful for Management Summary or Dept wise Reports Salary reconciliation & Earned v/s Theoretical report for ease of comparison on M-o-M basis CTC (Cost to Company report) Standard Reports Various Earned salary reports on a monthly, yearly & Daily basis. Pay-out reports like Bank statement & formats, cheque and Cash statements. Salary kept on Hold, Arrears, CTC, Salary Revisions and Pay-days reports Customize your own report A Report writer For Creation of any number of user defined reports A B C D
- 37. ESS/Mobile App Features * Employee SelfService With GPS based attendance and many other features for self service. ESS/Mobile App gives complete flexibility & satisfaction to the employee/manager by making Attendance & payroll activities feasible on the go. Track your employee with Geo trackingand Geo Fencing* options. Apply Regularization, OD or cancel the same Check your swipe and Attendance details. Apply Leave, cancel and see leave summary. View colleagues on leave in the current week. Submit Compensatory off or Over-time request. View Holiday list and apply for restricted holiday View or Download Company policy or Forms Submit IT Declaration and generate IT Projection/computation. View or Download Payslip, F-16. Submit Expense Claim with proofs. Submit FBP declaration or reimbursement for salary heads - Perquisites Note: For Managers – View & approve all the above details/requests from your managerlogin. Noteworthy Features * IMEI Restriction, Auto approval of Clock in/out, Rejection of Blank location. * View list of your subordinates, their leave summary and Attendance summary from Manager Login * Mobile App logs.