Illinois performance reporting system update 4.26.13
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This document discusses Illinois' Budgeting for Results (BFR) initiative and the development of the Illinois Performance Reporting System (IPRS) to help advance BFR goals. IPRS aims to gather program-level performance data from over 400 programs across 90+ state agencies in a consistent manner tied to common statewide outcomes. The first phase of IPRS involved deploying a data collection component using SharePoint and SQL Server. Future phases will enhance IPRS to incorporate data analytics methodology and a dashboard for public presentation of BFR information.
Illinois performance reporting system update 4.26.13
- 1. 4/26/13 Illinois Budgeting For Results Commission
- 2. Budgeting for Results Performance management Program budge0ng Zero-‐based budge0ng
- 3. 3 Program-specific performance data is at the heart of Budgeting for Results (BFR). To move BFR forward we need to be able to gather vast amounts of program-level data from over 400 diverse programs spread across more than 90 state agencies, authorities, boards and commissions. Existing performance measurement efforts are: • Program-specific • Not constant over time • Not consistent across the board • Not tied to statewide outcomes
- 4. Illinois Budgeting for Results § Currently 60+ across state government § Organized by outcome group § High-level people in agencies § Diverse group § Knowledgeable about programs and budgets § Responsible for identifying indicators § Responsible for performance reporting § Responsible for change management within agency 4
- 5. Illinois Budgeting for Results Common statewide outcomes Uniform data model & methods Data collection & analysis Decision support 5 FY12-13 FY13 FY14 FY15
- 6. Illinois Budgeting for Results 6 Area Outcome Definition Education Improve School Readiness and Student Success for All Increase percentage of Illinoisans equipped with skills and knowledge needed for postsecondary and workforce success. Economic Development Increase Employment & Attract, Retain and Grow Businesses Close the opportunity gap in Illinois by ensuring the labor force has the skills necessary to meet the needs of employers and maximize earning potential. Increase business investment and entrepreneurship in Illinois. Public Safety Create Safer Communities Reduce incidents of death, violence, injury, exploitation and fraud. Improve Infrastructure Improve the condition of infrastructure to protect citizens and support commerce. Human Services Meet the Needs of the Most Vulnerable Ensure all residents—but particularly children, the elderly, and persons with disabilities—are able to experience a quality life by meeting basic living needs, and providing protection from abuse and discrimination. Increase Individual and Family Stability and Self-Sufficiency Reduce demand on the human service system by providing services to help individuals and families better support themselves. Healthcare Improve Overall Health of Illinoisans Lower health care costs by improving the health of Illinoisans. Environment and Culture Strengthen Cultural & Environmental Vitality Strengthen and preserve our natural, historic, and cultural resources to make Illinois a more attractive place for people to visit, live and work. Government Services Support Basic Functions of Government Improve the basic infrastructure of state government and provide the tools necessary to operate more efficiently and achieve statewide outcomes.
- 7. Illinois Budgeting for Results Outcome Impact-‐level indicator Outcome-‐level indicators Program-‐level indicators
- 8. Existing performance metric data solutions deployed by the state are not sufficient to the task. Existing performance reporting solutions lack sufficient analytic capacity and user-friendly interfaces to meet BFR needs. 8
- 9. Illinois Budgeting for Results • IPRS is planned to incorporate • data collection • analysis • presentation • The first IPRS component – data collection – was deployed earlier this month • We held online training sessions for GOMB/CROs • This component uses MS SharePoint with SQL Server database • Each agency enters program data via a web form Illinois Performance Reporting System (IPRS) 9
- 10. Agency Division/Bureau Program Group Program Program Program Program
- 11. Illinois Budgeting for Results 11
- 12. Illinois Budgeting for Results 12
- 13. Illinois Budgeting for Results BUDGETING FOR RESULTS • Agencies will enter program descriptions into IPRS by April 26 (today) • Agencies will submit program-level indicators to GOMB for review, and enter by end of May • Agencies will begin collecting and entering program-level performance data into IPRS during Q1 FY14 IPRS phase one: performance data 13
- 14. Illinois Budgeting for Results BUDGETING FOR RESULTS • FastTrack is developing data analytics methodology • This essentially involves outcomes-based program evaluation based on evidentiary research and internal data • The capability to support this analysis should be incorporated into IPRS at a later stage • In addition, a “dashboard” capability needs to be built for public presentation of BFR information • These enhancements will require the acquisition or development of additional technology components Future IPRS phases: data analysis and presentation 14