Info for Matrix AssignmentMemo for Matrix Assignment.docxBo.docx
- 1. Info for Matrix Assignment/Memo for Matrix Assignment.docx BoecoreMemoTo: Executive StaffFrom: Toni Stewart, Program Managercc: Chief Finance ManagerDate:October 8, 2016Re: Project update Introduction: Following the award of the contract to supply backpacks with built in refrigerated pouch and radio module, I would like to start the process of developing the product for timely delivery to our client. The contract entails producing and supplying backpacks given a budget of $1,500,000. The time duration is for the contract is one and half year from the award date. The expected deliveries have been split into three dates with the first and the largest expected to be made in September 1, 2016 and the last on last day of the contract. Given the milestones, we need to do a project review at the client’s site to strategize on how to start the project. Customer: U.S. Army, Ground Forces and Special Operations. Initial program action items: The product design needs be brainstormed. We can interact with the client to agree on the desirable design of the project based on the project definitions specified above. More specifically we need to brainstorm on the preconditions of functional and operational requirements and design limitations. I would like to assess the current and future transport issues which we need to sort. We need to identify different alternatives before choosing the most viable alternative to use to transport the finished products to the client. We also need to assess the environmental issues relating to the production and transportation of the product. If need be we should get a permit and address any regulations relating to
- 2. environmental issues. This is aimed at mitigating the risks of the product development. Finally, we need to start placing orders to suppliers to facilitate the development process. Project Risks / Risk Mitigation strategies: The first risk is delayed accomplishment of the set milestones. This may be escalated by the number of employees of the contractor and the work involved in each product. The problem may be solved through increasing the number of employees even if it’s casual workers until the project is completed. The second risk is the financial risk whereby the increase in cost of labor may be out of the set budget. This may be mitigated through recruiting cheap labor for manual jobs. The third risk is the probability of failure to achieve the expected results by the senior management because of financial and time constraints. It can be mitigated through constant internal project monitoring and review. The fourth risk is environmental pollution which may be hazardous. It can be mitigated through proper planning for the disposal and elimination of hazardous waste and other by products from the production process. The fifth risk is the probability of delayed payments which may delay funds for other investment opportunities. This can be mitigated through financial derivatives like options and futures contracts. Memo Conclusion: We must start soon to eliminate most of the risks mentioned above. The initial project processes need finances and an initial budget will be circulated next week for your approval to facilitate the project design and development process. 1 2 Info for Matrix Assignment/TStewart_Module 2 Project Assignment_101616.doc PROJECT SCOPE STATEMENT
- 3. Written by: Toni Stewart Date: October 16, 2016 Position Held: Project Manager PROJECT OBJECTIVE The overall goal of the project is to design, develop, produce and deliver Backpacks which have built in refrigerated pouch and radio module. DELIVERABLES Project Description The project is initiated by a won contract from U.S. Army, Ground Forces, and Special Operations. It's a one year and a half duration contract with a projected contract price of $1,500,000. The delivery schedule is divided into three deliveries; the first one occurring twelve months after the contract award date, then the other two follow one after the other in an interval of three months. Project Assumptions · It is assumed that the · It is assumed that there will be no inflation during the contract period. · That the buyer will make payments on and as agreed. Project goals · To earn revenue for the company. · Deliver quality products to the buyer · To give customer satisfaction through customer care and
- 4. timely delivery. Project constraints (if any) · Sources of finance are constrained since there are no other mentioned sources to start the project. Project limitations · The project is limited to the contract amount that is $1,500,000 · Given that the contract was awarded on 1 Sep 2015, A three- month delay on customer funds would compromise our first delivery schedule. Project milestones · First delivery: September 1, 2016 · Second delivery: December 1, 2016 · Last delivery: March 1, 2017 · First milestone payment (from customer): October 30, 2015 · Second Milestone Payment: January 30, 2017 · Final Milestone payment: May 30, 2017 · Initial Program review (at the client's site): November 16, 2015 · Subsequent Program Reviews: 6 months after the initial review Project risks (initial assessment) · Financial risks
- 5. · Inflation risk · Delay risk TECHNICAL REQUIREMENTS · On-time delivery for the three stated product deliverables · Desire to complete the total program under the stated budget of $1,500,000 · All milestones accomplished by due dates listed · Supplemental (follow-on) contract for future additional units (backpacks) LIMITS AND EXCLUSIONS · List all limits and or exclusions to the project · The milestones will not be accomplished by listed due date because of the unexpected events occurring. CUSTOMER REVIEW · The client is supposed to review the quality of the products delivered to his or her company. Unexpected events and their impacts Oct 15, 2015, Customer notifies you that the first milestone payment will be three months delayed. What is your course of action? The optimal course of action is to secure another source of finance like so as not to delay the project's start time. The source of funding can be sales credit from another supplier since we are not sure about the financial position of the
- 6. company. March 15, 2016. The material pattern for the backpack will not be available to meet your initial production start date. What’s your course of action? Change the initial delivery schedule due to the change in material availability for the first delivery. I must notify the executive and the customer about the unexpected change in schedule so that we allow time to get a good flow of primary materials from another supplier or until the current provider sorts the supply issues. May 15, 2016, Customer notifies you they would like to increase the initial delivery from 100 backpacks to 150. What's your course of action? An increase in the initial delivery quantity necessitates an increase in the factors of production. An additional budget will be required to increase materials and human capital.
- 7. FORMAT FOR RESEARCH PAPER CRITIQUE (SCHOLARLY JOURNAL) Always list the citation first (used this is article). Make sure it is written in APA style. Used this is article: Keeping up with the digital age: How the American Red Cross uses social media to build relationships Briones, R. L., Kuch, B., Liu, B. F., & Jin, Y. (2011). Keeping up with the digital age: How the American Red Cross uses social media to build relationships. Public relations review, 37(1), 37-43. Summary of the research (Most of this info can be found in the abstract). What did the author(s) examine? Explain in one (1) sentence. What did author(s) expect to find? How did author(s) go about finding it? What did they conclude? Theoretical analysis Did the author(s) build on current theory in the field? Did they discuss this theory in the research article? If so, what theory did they discuss? Are there problems with the theory? Could they have used another theory?
- 8. Sources Did the author cite any peer-reviewed (from journals) sources? If so, how many? Did the author cite any periodicals (newspapers, magazines) as sources? If so, how many? Did the author cite any books as sources? If so, how many? Methodological analysis Describe the methods and techniques used to collect data in this study. Would other research methods been appropriate for collecting data in this study? If so, explain. Could you replicate the study based on what you read concerning methodology? What might the author(s) have done better? · Can you replicate this method and its procedures in your study? Explain Format Did the author use appropriate subheadings and sections headings? Explain your answer briefly. Did the author use APA style effectively? How many sections (Introduction, Methodology, etc.) does the paper have? Explain or describe. Overall conclusions Could the author(s) respond favorably to “who cares?” and “so what?” Would you be inclined to pursue research in a related area? Why? · What is an obvious research study that could be conducted as a follow-up to this study? Sheet1LMH10090H80M70L605040302010NumberRisk NameFull Risk CostRisk ProbabilityFactored Risk costRisk Impact to ProjectRisk Mitigation PlanPoint of ContactExpected
- 9. Risk Retire date1$20,00020%$4,000L2$03$04$05$06$07$08$09$010$0$0$ 0ActivityResearch the activity of assigning resources to a project and discuss the following:The steps a project manager must take to make sure their project is receiving adequate support.Techniques used in the assignment of resources (human capital).When is it necessary to "level load" a project?Steps a project manager would take if the needed resources were not available for their projectThe paper is to be no more than 3 pages, in APA format. 10 1 2 3 4 5 6 8 9 7 Sheet2 Sheet3 Risk Matrix Fill out the project risk assessment matrix (template attached). Be sure to include the following information in the matrix: · Identify and name at least three risks and name them (Risk name) · Determine the expected costs for each named risk · Determine the Risk Probability for each named risk · Factored Risk Value (should automatically calculate using the provided template) · Determine the Risk Impact to project (using drop down menu in the provided template) · Provide the Risk Mitigation Plan · Provide the Expected Risk retire date (when the risk is no
- 10. longer a risk) Please refer to your initial week 1 memo and week 2 assignment where risks and mitigation solutions were discussedwhich Risks were carried forward from initial manager’s memo but needed added substance. You will have to expand comments on these bullets: Financial Inflation Delay AND You had only one+ page devoted to covering your responses to the unexpected events presented. I thought you could have expanded all three recommended response sections. You indicated that you would accept the delayed three-month payment but didn’t review financing options. What about a customer meeting here? You should consider looking for an alternative material supplier when encountering the event as well as possible negotiation of the project timeline milestones. Where was the substance on the four areas impacted by each scenario? (THESE ARE PROFESSOR’S SUGGESTIONS AND WILL NEED TO BE DONE FOR THIS ASSIGNMENT)!!!! I expect to see these addressed plus others that you may have overlooked. There are placeholders for 10. 3. You will need some creativity in coming up with costs and probabilities 4. Make sure you include your mitigation strategies as well as the "retire" date. My Company name is Boecore- and the rest of the information for the assignment is below Scenario Your company was recently awarded a delivery contract on a new product (see below). You were newly hired by the company; you will assume the role as the assigned program manager overseeing the design, development, production and
- 11. delivery of the new product. The details below provide a summary to the course project: · Company type (name your company): A small defense contractor located in the United States of America · Company size (employees): 100 · Product: Backpack with built in refrigerated pouch and radio module · Awarded quantity: 200 units (100 assigned to Ground Forces / 100 assigned to Special Operations) · Program Budget: Proposed award: $1,500,000 · Customer: U.S. Army, Ground Forces and Special Operations · Award date: September 1, 2015 · Completion date: March 1, 2017 · Delivery schedule: 100 units 12mths ARO (after receipt of order). 50 units every 3 months after first delivery · Milestone Schedule: · · First delivery: September 1, 2016 · Second delivery: December 1, 2016 · Last delivery: March 1, 2017 · First milestone payment (from customer): October 30, 2015 · Second Milestone payment: January 30, 2017 · Final Milestone payment: May 30, 2017 · Initial Program review (at the customer's site): November 16, 2015 · Subsequent Program reviews: 6 months after the initial review Expected Result from Senior Management: · On-time delivery for the three stated product deliverables · Desire to complete the total program under the stated budget of $1,500,000 · All milestones accomplished by due dates listed · Supplemental (follow-on) contract for future additional units (backpacks) The Module 1- Memo and Module 2 Assignments (where risks and mitigation solutions were discussed) will be attached- MAKE SURE YOU LOOK AT THEM CAREFULLY!
- 12. Activity Research the activity of assigning resources to a project and discuss the following: · The steps a project manager must take to make sure their project is receiving adequate support. · Techniques used in the assignment of resources (human capital). · When is it necessary to "level load" a project? · Steps a project manager would take if the needed resources were not available for their project The paper is to be no more than 3 pages, in APA format. If you use bullet-ed points, I expect some narrative text to support your list item. Make sure to answer All Steps! Written Assignment- A Small Business Owner’s Quandary Read the linked case study: A Small Business Owner's Quandary: In a 1-2 page paper, describe Jay's leadership style, identifying at least one leadership method studied over the duration of the course.Then as a comparative, share what leadership style you believe would be most effective, considering the existing team. Senior Technician, Mike Thompson who often stood in the leadership role was a faithful employee, yet not at all satisfied with his position or income. Taking into consideration all of Mike's dealing, answer the following: · Give an overview of the case study. · Do you believe Jay was aware of Mike's dissatisfaction? Why/Why not? · Do you think Jay should sell the company to Mike? Why/Why not? Assignment requirementsare as follows:
- 13. 1. The body of the paper should be 1-2 pages. 2. The paper should include an APA formatted cover page and reference page. 3. The paper should include at least 2 peer-reviewed sources, such as journal articles from the Rasmussen Library. The Leadership Theories discussed in the class are below Associated Theories · Fiedler's contingency theory · Hersey-Blanchard Situational Leadership Theory · Path-goal theory · Vroom-Yetton-Jago decision-making model of leadership · Cognitive Resource Theory · Strategic Contingencies Theory