Integrating cost and schedule in p6 - Oracle Primavera P6 Collaborate 14
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This document provides an agenda and overview for a presentation on integrating cost and schedule in Primavera P6. The presentation will cover how Caracal Energy Inc. and Emerald Associates Inc. standardized project templates and structures in P6 to manage a large portfolio of oil and gas projects in Chad, integrated budget and actual cost data from financial systems into P6, and implemented remote access and connectivity solutions to enable use of P6 in Chad.
Integrating cost and schedule in p6 - Oracle Primavera P6 Collaborate 14
- 1. REMINDER Check in on the COLLABORATE mobile app Integrating Cost & Schedule in P6 Presented by: Stephen Airey, Caracal Energy Inc. Ivan De La Fuente, Emerald Associates Inc. P6 & Financial System Integration Session ID#: 15434
- 2. Agenda ■ Introduction ■ Project Overview ■ Challenges ■ Solutions
- 3. INTRODUCTION • Caracal Energy Inc. • Emerald Associates Inc. • Presenters
- 4. ■ First independent E&P company to be granted PSCs in Chad ▪ Exclusive rights to explore and develop ~6.4 million acres (26,100 km2) in the Doba and Doseo Basins ■ Proven ability to operate in Chad ▪ In two years, have fast tracked development of two oil fields and made two exploration discoveries ■ Currently producing and exporting light Oil ▪ First Oil obtained on 30 September 2013 - Current production approximately 12,000 bbls/day gross ▪ Expect to exit 2014 at 40,000 – 45,000 bbls/d gross ■ Fully funded to develop the existing fields and exploration program ▪ Current cash on hand, GlencoreXstrata carry and funds from operations sufficient to execute the aggressive capital program ■ High impact Exploration program in 2014 through 2016 ▪ Plan on drilling 35-45 exploration wells over the next 2.5 years. ▪ Test over 3.0 billion barrels of mean unrisked prospective resources by mid 2016 ■ Strong strategic partners ▪ GlencoreXstrata and SHT - Excellent partners with strong relationships
- 5. ■ Experience ▪ 5th Year - Oracle Platinum Partner ▪ 20th Year - Primavera Solutions Provider ▪ Headquartered in Calgary, Canada, clients worldwide ■ Track Record ▪ Serving Oil & Gas, Engineering, Construction, Utilities, Mining, Government, Manufacturing, Health Care, and other industries ▪ Add-on, enhancement and integration (60+ tools) specialist ■ Mission ▪ Innovate, integrate, streamline ▪ Lasting solutions= long term relationships=Happy Clients
- 6. Stephen Airey ■ Over 25 Years experience in International Oil and Gas Projects ■ Graduated in Control Engineering 1989 ■ Lived and worked in many countries - UK, Norway, Qatar, Italy, Germany, Japan, Korea, USA and Canada ■ Moved into Project Management ■ MBA in Project Management, Cranfield, 1998 ■ Moved into Information Management & Business System development ▪ Agip KCO, Kazakhstan – Head of Information Management, Kashagan Field Development ▪ Pearl GTL, Qatar – Manager, Information Management ■ Current role Project Services Manager, Caracal Energy ▪ PMO, Project portfolio management, Business process and systems development
- 7. Ivan De La Fuente B.Sc. Industrial Engineering, Implementation Specialist. ■ Completed his studies and writing his final thesis in Germany. ■ Began his career as a Facilities Designer completing his Building Technology Degree. ■ Experienced playing diverse roles in the project process including designer, coordinator, scheduler and project manager. ■ Instructor for an Engineering Undergraduate Program. ■ At Emerald, plays an important role in the Unifier group, developing new custom business processes and taking part of the training sessions. ■ Creative and enthusiastic approach in developing and evaluating alternative solutions to problems. ■ Balance between professional and personal life Exploring the Rockies
- 8. OVERVIEW • Republic of Chad & Caracal Energy • Caracals Portfolio of Projects • Drivers for P6
- 9. Republic of Chad ■ International ■ Republic of Chad ■ GDP double – within 5yrs???? ■ Pipelines, facilities, roads, wells, storage… ■ Building from ground up
- 10. Caracal Energy
- 11. Caracals Project Portfolio ■ Annual spend over $800MM ■ Drill 35 – 45 Exploration wells ■ 7 Oil Fields on production by 2018 ■ 500 Km Pipeline across Southern Chad
- 12. Drivers for P6 ■ One Plan – Multiple views ■ Global access ■ Visualize Progress & Cost ■ Scalable ▪ Logistics forecasts ▪ Resource loading ▪ Scenario analysis ■ Maximise Automation / Minimise customization ■ Ability to attribute Activities, Projects, groups of Projects ■ Single Instance – Chad / Calgary Access ■ Scalable for future ▪ Costs to Activities ▪ Resources – Rigs, Trucks ▪ Resources – People / Roles ■ Emerald Expertize ■ Emerald tool kit ■ Integration using Middle-ware Data warehouse / Cube Caracals Challenges P6 & Emerald Ability
- 13. CHALLENGES • Project magnitude • Complex Logistics • Global Telecoms & Infrastructure
- 14. Project Magnitude ■ Caracal 2014 Project Portfolio includes: ▪ 32 Projects, Over 30 Wells / 3 Rigs ▪ 200 assets, ▪ 4,000 activities, ▪ more than 10,000 cost accounts ■ 2015 adds 40 Projects, 35 – 45 wells / 7 Rigs DRILL RIG 158 MANGARA PRODUCTION FACILITY
- 15. Complex Logistics Ocean Freight to Cameroon From 6 to 8 weeks Inland Transportation Around 5 weeks
- 16. Global Telecomms & Infrastructure ■ Satellite communications to N’Djamena, Chad ■ ‘Local’ satellite ‘hops’ to field work sites and to Rigs ■ Limited Bandwidth ▪ Everybody has ‘Developed world’ expectations ■ Regular Power cuts / IT impact ▪ Data integrity; Server management
- 17. Solution: STANDARDIZATION • Project Type • Templates by Asset • Consistent Structure • Reporting
- 18. STANDARDIZATION: Project & Asset Type
- 19. STANDARDIZATION: Templates by Asset ■ Asset = Template = P6 Project Example: Infrastructure, Wells, Facilities, Pipeline, General Services, etc. ■ Concept: ■ Level 2.5 or 3 Schedule ■ High level of attributes for Reporting ■ Assign GL Codes to Activities for Cost mapping ■ Use Steps for more detail / less than a Month duration activity ■ Level 4 / 5 Activities can be added but do not carry any cost data
- 20. STANDARDIZATION: Consistent Structure ■ What we did ▪ Corporate Hierarchy – PSC / BLOCK / FIELD / PROJECT ▪ Project codes, Activity, Activity Codes, UDFs ▪ WBS – phases ▪ Tasks – Codes, UDFs, responsibility, steps, roles ■ What we got ▪ Organization ▪ Reporting at multiple levels ▪ Usability ▪ Consistency ▪ Quality
- 21. STANDARDIZATION: Reporting ■ Project Reports: WELL ■ Functional Reports: RIG MOBILIZATION & DRILLING
- 22. Solution: COST INTEGRATION • Budget / Spending Plan • Actuals and Field Estimates
- 23. COST INTEGRATION: Budget / Spending Plan ■ Budget Built to Reflect Projects / Cost Centers ■ Emerald P6 Loader allows us to quickly load and reload thousands of data points from the Capital Report (a spreadsheet) into P6. PSC EEA / EXA Field / Area PROJECT Budget Item Activity (AFE)
- 24. COST INTEGRATION: Budget / Spending Plan ■ AFE Estimates, GL Codes and GL Code Estimated Costs Pushed onto Activity ■ Actual Costs pushed to AFE / GL code ■ Middleware Data Cube used to map, collate and provide a structured view for Emerald Tool to distribute costs on Activities PSC EEA / EXA Field / Area PROJECT Budget Item Activity (AFE) Emerald Utility & Data Cube / Mart Emerald Utility & Data Cube / Mart Actual Cost by GL Estimates by GL
- 25. COST INTEGRATION: Actuals & Field Estimates ■ Emerald technical staff has created several add-ons tools, such as Cost Elector which determine the Actual Cost based on the field estimate cost, accounting cost (ITD) and last updated date. Field Emerald Utility & Data Cube / Mart Emerald Utility & Data Cube / Mart
- 26. COST INTEGRATION: Summary PSC EEA / EXA Field / Area PROJECT Budget Item Activity (AFE) Expense Emerald Utility & Data Cube / Mart ■ Ability to pull Budget, Estimates Forecast and Actual COSTS into a single view next to the PLAN showing PROGRESS - DAILY BUDGET & SPENDING PLAN AFE NUMBER & ATTRIBUTES AFE & GL Code ESTIMATES ACTUAL COST FIELD ESTIMATE
- 27. Solution: CONNECTIVITY • RDP • Compression Server • Check in / Check out
- 28. CONNECTIVITY: Technical Solutions ■ Network access from Chad to P6 Web ■ Network access using P6 Compression Server ■ Remote Desktop (RDP) access to P6 Web ■ RDP access to compression server P6 Client and web ■ RDP access to P6 Client ■ P6 Check in / Check out functionality ▪ Field / off network / no comms use of P6 on a Laptop
- 30. Please complete the session evaluation We appreciate your feedback and insight You may complete the session evaluation either on paper or online via the mobile app