Managing Productivity With Unifier
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The document discusses the use of the Unifier mobile app for managing productivity and forecasting within construction projects at Capital Power. It details the importance of measuring productivity, the integration of Oracle systems for data accuracy, and outlines processes for managing costs and change orders. Effective implementation of Unifier is emphasized as a key to enhancing project controls and achieving reliable forecasts.
Managing Productivity With Unifier
- 1. REMINDER Check in on the COLLABORATE mobile app Managing Productivity With Unifier Prepared by: Dan Moller and Vlad Tamondong Project Controls, Construction Capital Power Reliable forecasts require an understanding of how productive your contractors are relative to the plan Session ID#: 200060 dmoller@capitalpower.com
- 2. About Dan and Vlad: Our Home, Edmonton Edmonton Capital Region – 1.2 million people Travel Distances (miles): • 1,500 to Las Vegas • 2,400 to New York • 1,300 to Denver • 2,200 to Toronto Average Temp. (°F) • Winter 20°day/ 5°night • Summer 72°day/ 52°night In July, 16 hours of daylight Replica of the Santa María Largest shopping mall in North America
- 3. Our Company: Capital Power - an independent power producer Head Office Edmonton ■ 700 employees ■ 15 operating facilities totaling 2,700 MW ■ The weighted average age of the fleet is 13.2 years In operation In construction or development Stainless Steel Grizzly (10 ft. high)
- 5. What is the Productivity on Your Project? ■ Productivity is measured by the units of work completed per hour of labour (output/input) ▪ units/hour ■ Your plan assumes a level of productivity in order to estimate labour costs ▪ e.g. 5.28 feet of road built in one hour is a productivity of 5.28ft./hour ▪ 1 mile (5280 ft.) would require 1000 labour hours @ $50/hour or $50k in labour ■ A lower productivity would mean a longer project, assuming no people added, and increased costs
- 6. When a contractor has unplanned productivity costs, they? a) Absorb the costs b) Ask for reimbursement c) Make a claim based on Owner delays d) Request changes to recover the costs e) b, c, and d above depending on the contract
- 7. If you have planned to incur $20k of the total budget to now and you have incurred $30k, do you know if you have a productivity issue? ■ Typically, your accounting system is unable to tell you why there is an issue, only that you are not following the plan ▪ You could be ahead of schedule (more units completed) ▪ The work may be more expensive than planned ▪ Other work may have been completed ■ You need more information in order to understand productivity and … to forecast the final cost of the project
- 8. The Content Required for Managing Productivity and Forecasting a Project Content Reimbursable Unit Rate Fixed Price Items Labour hours to date Units Completed (e.g. kms of roads) Total Units Known Potential Changes ($ x probability) Actual Costs To Date (from Oracle EBS) Unknown Risks Reimbursable Productivity (units/hour) EstimatetoComplete ForecastedTotalCost Allocated Contingency Unallocated Contingency
- 9. The Sources for the Content Content Source Labour hours to date Contractor’s Progress EntryUnits Completed (e.g. kms of roads) Total Units Known Potential Changes ($ x probability) Change Order Requests Contemplated Change Notices Extra Work Orders Actual Costs To Date Oracle Enterprise Business Suite Unknown Risks Risk Assessment Process
- 10. The Unifier Solution: Measure Productivity and Develop Reliable Forecasts
- 11. Unifier, P6, & Oracle Enterprise Business Suite The Power of Oracle Integration Contractors Oracle EBS Oracle integration is expected to result in more time in value added project analysis and less time in re-keying and correcting data errors Unifier P6 Project Controls Managers Project Managers Project Engineers Engineering Specialists Cost Control Assistants Progress Cert., RFIs, CORs Budgets, CCNs, Reports Desired Solutions Cost Management • Accruals, Forecasts Progress Approval Productivity Analysis Change Management Response Time Tracking Cost Dates Approved Estimate, Dates Hard Dollar Manual Excel Upload
- 12. EBS Task Structure Unifier CBS Structure Hard Dollar CBS Structure Cost Breakdown Structure Codes Integration requires identical coding of information across systems
- 13. Unifier System Architecture - we recommend a drawing like this
- 14. Contractor Progress Entry Process - a form plus a workflow is a process During construction, the contractor enters progress, by the 23rd of each month, in a Unifier form that is reviewed and approved .
- 15. Change Order Request Process The Contractor can request changes that may create schedule and cost impacts that need to be considered in forecasts
- 16. Integration Supports Great Reporting through Unifier
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- 24. Our First Project Using Unifier, Genesee 4 & 5
- 25. Genesee 4 & 5, a $1.4 Billion Project Scope and Schedule ■ 1,050 million watts, average power required for 300,000 homes ■ Two natural gas Mitsubishi - Hitachi turbines ■ Genesee 4 is planned for commercial operation in Q4, 2019 ■ Construction starts in the summer of 2015
- 26. You probably have seen a gas turbine ■ Power gas turbines are very reliable ■ High availability, 91%, including maintenance shutdowns
- 27. Power Available - Determined by temperature drop ■ A gas turbine by itself is 35-40% efficient Starts at near the melting point of titanium (which is 16700 C) • Carbon Steel melts at 14250 to 15400C • Stainless Steel melts at 15100 C Compressor Turbine Inlet 15000 C 6000 C
- 28. How Can We Make a Gas Turbine More Efficient? ▪ HRSG – Heat Recovery Steam Generator Use the heat exiting the turbine to also produce power HRSG Combined cycle system increases thermal efficiency to 60%
- 29. How Can We Make the Project More Efficient? - Implement Unifier ■ Measure Productivity… to manage you need to measure ▪ Unifier is the tool for collecting information for measurement ■ Manage Productivity At Site – do something to improve ▪ Engineering drawings available when needed ▪ Increased pre-fabrication ▪ Reduced delays from late delivery of materials or equipment ▪ Organized lay down or staging areas ▪ Fewer design changes during construction (less re-work) ■ Measure the Productivity Improvement – with Unifier ■ For Project Controls, Unifier reduces re-keying of information ▪ More time in analysis and in providing valuable recommendations
- 30. Tips for a Successful Unifier Implementation
- 31. Unifier Plan - A recipe for success 1. First, identify and design the reports you need 2. Determine the source of the content for the reports ▪ Accounting system (POs, actuals), contractors, forms, etc. 3. Understand how Unifier works ▪ Each UBP only provides one data element to the cost sheet — Plan for the UBPs you will need (will need more than you first thought) ▪ Content needs to be in the Cost Sheet for reporting purposes 4. Document the content flow in a system architecture map ▪ This was our breakthrough moment 5. Design interfaces and the form work flows (UBPs) ▪ Hire a consultant if you have difficulty process mapping ▪ Designs need to be very clear, no misinterpretations 6. Build, test, test and test with real project data
- 33. The key external people that helped us reach the goal line: ■ Felicia Ortiz - President & CEO, PM Solutions Consulting ▪ Unifier and process expert, solved many process issues based on experience from previous projects ■ Ray McEntee – Senior Principal Product Manager, Oracle ▪ Solved our top three design issues…including conditional statements using Binary Logic… wow ■ Brandon Jew – Staff Consultant, Impac Services ▪ Did everything he could to help us be successful… solved many implementation issues
- 34. Questions?
- 35. Please complete the session evaluation We appreciate your feedback and insight You may complete the session evaluation either on paper or online via the mobile app
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