10 Must-Do Tactics to Help Companies Rollout Integrated Primavera P6 Solutions
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The document outlines strategies for effectively rolling out integrated Primavera P6 solutions, emphasizing user involvement and feedback throughout the process. Key tactics include engaging users, delivering incremental updates, and providing continuous learning opportunities. It highlights the importance of understanding user needs and creating a supportive environment for system integration.
10 Must-Do Tactics to Help Companies Rollout Integrated Primavera P6 Solutions
- 1. REMINDER Check in on the COLLABORATE mobile app It's integrated! Why won't you use it? Michael Lepage Managing Partner PlannerTuts Education Inc. www.plannertuts.com 10 Must-Do Tactics to Help Companies Roll-out Integrated Primavera P6 Solutions Session ID#: #15422
- 2. Primavera P6 E-Learning for the Enterprise Training & Support 100% Online Scalable for 1000s of users P6 Professional Primavera P6 Video Portal http://www.plannertuts.com
- 3. 3 Things I learned as Call Center Project Manager ■ Focus on the User ■ Metrics ■ Feedback from Users
- 4. 125 Users 3 Business Units Primavera P6 EPPM 8.1 Professional 8.1 Integration with SAP Primavera Inspire
- 5. Goal
- 6. Goal
- 11. What happened? ■ We got caught up in the thrill of integrating 2 systems ■ And forgot about the end user.
- 12. What happened? ■ We got caught up in the thrill of integrating 2 systems ■ And forgot about the end user.
- 13. 10 Must-Do Tactics to help companies roll-out integrated Primavera P6 solutions (….so Users will Love it!)
- 14. Let Your Users Have a Voice Most often, users will support something they are involved in. Get them involved. Engage them on the “WHY” Ask for open and honest feedback. Let them speak, complain and be heard. You don’t have to fix everything, just listening is most important. Gather Anonymous Feedback
- 15. Break it Up “Wisely, and slow. They stumble that run fast.” -Shakespeare • Deliver pieces incrementally over a reasonable period of time • Allow users to learn and integrate each piece • Refine and make corrections as you go • Agile principles • Rapid delivery • Changing requirements • Feedback from business often
- 16. Have a Measurable Business Goal (one that users will want to rally behind) Make it meaningful for users, not just sponsors Track it and report on it eg: Reduce Month-End Report Prep Time by 50% Eliminate Excel Spreadsheets Reduce Redundant Reporting to 0
- 17. Pilot First, Evaluate, Then Rollout. • Use a Pilot period. Prove it out. • Use real projects • Use lower-priority projects • Define Success Criteria • Let the Pilot team Evaluate the system from a user’s perspective
- 21. Don’t just provide training, provide a Learning Path for your users. Self-Paced Learning (Videos, Tutorials, Workshops, Documentation, etc.) Virtual Training (Screen sharing + a Live Training Environment) Simulations (A Simulation of the software presented in Flash)
- 22. Example Learning Path 2d Classroom Course Access to Video Training Bi-Weekly Lunch and Learns Weekly 5 min Tip Email 2Hr Webinar on an Advanced Topic Drop-in Support Sessions
- 23. Beware the “System of Record” What are the User implications for having a System of Record for cost or schedule information? What workaround will users have to execute to work? SAP WBS Actual Costs Resources Primavera P6 Activities Resource Assignments Budgeted Costs
- 24. Don’t Bend to the Tech Gods SAP team forced Users to have 2 projects in Primavera P6 Capital Costs Expense Costs User were forced to work with 2 projects instead of 1 in P6. Find technology solutions that work for all departments involved Go to BATTLE for your users
- 25. Make time for people to Engage with the new integrated system “I’m already swamped. Now I have to learn this new system. There’s no time left to do my work.”
- 26. Provide incentives. You can make it Fun. Give users a challenge to earn a prize Weekly Challenge: The first user to figure out how to import WBS data from SAP and show me their report goes mini-putting. Get them engaged. They will help each other.
- 27. Execs – be a Project Scheduler for a Day Use the solution yourself for a full day, alongside other users. Engage with users, ask for help and feedback. Volunteer to be someone’s assistant scheduler for a day Really understand issues, problems and pain points. Dazzle them with your commitment to people.
- 29. Goal
- 30. Questions? michael@plannertuts.com www.plannertuts.com Please contact me with any questions about online training, e-learning and traditional training for Primavera applications. Please complete the session evaluation. Thank You!