Integrating Resources and RDA: Brining it all Together : RDA from Experience : COMO XXV
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The document discusses integrating resources, including updating various types such as loose-leaf publications, databases, and websites. It outlines guidelines for creating and maintaining records for these resources, highlighting the importance of updating transcribed fields and access points with each iteration. The document also specifies how to manage changes in titles, editions, and physical descriptions in accordance with RDA standards.
![264 with Changes - RDA 2.20.7.5.3
264;_1: $3 1990-1994: $a Salem, New Hampshire : $b
Butterworth Legal Publishers
264;21; $3 1995-<1996>: $a Charlottesville, Virginia : $b
Michie
264;21; $3 <1998>-1999: $a Charlottesville, Virginia : $b LEXIS
Law Publishing
264;31; $3 2000- $a Huntington, New York : $b Juris
Publication, $c [1990]-
N.B.: See LC-PCC PS 1.71: Temporary/Uncertain Data for use of
angle brackets](https://image.slidesharecdn.com/integratingresourcesandrda-140801125837-phpapp02/85/Integrating-Resources-and-RDA-Brining-it-all-Together-RDA-from-Experience-COMO-XXV-16-320.jpg)
Integrating Resources and RDA: Brining it all Together : RDA from Experience : COMO XXV
- 1. Integrating Resources and RDA COMO XXV Preconference Guy Frost Valdosta State University gfrost@valdosta.edu
- 2. What is an Integrating Resource? • Updating Loose-leaf Publications – Base volume(s) that have replacement pages or additions integrated throughout the whole work • Updating Databases – Logically interrelated data stored together • Updating Websites – Material is continually added, updated, replaced, deleted
- 3. Characteristics of an IR • Continuing – issued over a time in a series of iterations with no predetermine conclusion – Most integrating resources are continuing • Finite – issued with a predetermined conclusion – Complete with a finite number of iterations • Ex. COMO 2013 Website
- 4. Iterations • A discrete instance, either when it’s first published or after it has been updated • Each issuance used to determine changes to transcribed fields – Requires the continual maintenance of the bib records to reflect the latest iteration
- 5. Integrating Resources in MARC21 Form of Record is for Serials with the BLvL changed - BLvL: i (RDA and LC-PCC PS 2.13.1.3) - SrTp: d (database); l (print); or w (website) - Freq: k (for those resources updated more often than daily—OCLC BFaS) Online Resources: 006;__; $a m (computer file) 007;__; $a c (Electronic Resource) 006/007 – other (e.g., digital audio)
- 6. Source of Information • Website (RDA 2.1.2.4): “choose a source of information identifying the current iteration of the resource as a whole” or if the current iteration cannot be determined, “treat the sources of information identifying its individual contents as a collective source of information for the whole”
- 7. General Guidelines • Creating New Records (RDA 1.6.3): – If IR changes to Multipart Monograph or Serial – If Multipart Monograph or Serial changes to an IR – If a new base volume is issued – Edition changes – Mergers or Splits • Otherwise, as each iteration is received, the record is updated to reflect any changes – Notes are added if considered important – Access points are added/updated if important to user tasks of identification and/or selection
- 8. Fields Typically Updated Based on Current Iteration • Title (245a) • Statement of Responsibility (245c) • Edition (250) • Material Specified Details (362) • Publication Statement (264) • Physical Description (300) • Series Statement (490)
- 9. Cont. Based on First and/or Last Iteration • Dates of Publication, distribution, etc. • Areas based on All Iterations – Notes (5XX, 7XX) – Standard Number (ISSN) and Terms of Availability 022, 037, etc.)
- 10. Changes in Media and Carrier (RDA 3.1.6.2) • If a change in Media Type occurs, a new description is required e.g., print to microform (337 “unmediated” to “microfilm role”) Exception: If resource is inconsistent; make general notes for their behavior • If a change in Carrier occurs, update the record and make a note if considered important unless change also changes Media Type e.g., videocassette to DVD, “media type” (video) does not change; no new record; update to reflect changes
- 11. 245 $a • If there are changes in the Title Proper with the latest iteration (RDA 6.1.3.3.2) – Update record to reflect the change – Update any Authorized Access Points to reflect the change
- 12. 245 $c Statement of Responsibility • If responsibility changes for the resource, update the Statement of Responsibility for the change (RDA 2.4.1.10.3) • Make notes on changes or deletions in the Statement of Responsibility if considered important • Update any Authorized Access Points to reflect the current iteration (RDA 6.1.3.3.1)
- 13. 247/547 – Former Title • Changes in Title Proper – Provide a Former Title Access point to previous title (RDA 2.3.7.3) – Include the dates the resource identified itself under the older title in $f (RDA 2.20.2.3) 247;10; $a Taxation of intangible assets, $f 1997–1998 or, if following RDA examples, 547;__; $a Earlier title proper: Taxation of intangible assets, 1997–1998.
- 14. 250 Edition Statement • Change the Edition Statement to reflect the current iteration (RDA 2.5.1.6.3) – If edition statement is merely dropped, make a note after updating the 250 if considered important – Exception, if the edition has a distinct change (2nd to 3rd), make new description
- 15. 264/550 – Production, Publication, Distribution, Manufacture Statements • If recording Production, Publisher, Distributor, and/or Manufacturer information and there is a change with the latest iteration, update the record to reflect the change (RDA 2.7.1.5.3, RDA 2.8.1.5.3, RDA 2.9.1.5.3, and RDA 2.10.1.5.3) • Record earlier place and/or name in a note if considered important (550 Issuing Body Note)
- 16. 264 with Changes - RDA 2.20.7.5.3 264;_1: $3 1990-1994: $a Salem, New Hampshire : $b Butterworth Legal Publishers 264;21; $3 1995-<1996>: $a Charlottesville, Virginia : $b Michie 264;21; $3 <1998>-1999: $a Charlottesville, Virginia : $b LEXIS Law Publishing 264;31; $3 2000- $a Huntington, New York : $b Juris Publication, $c [1990]- N.B.: See LC-PCC PS 1.71: Temporary/Uncertain Data for use of angle brackets
- 17. 300 - Physical Description Extent: – If number of base volume is unknown: RDA 3.4.1.10 300;__; $a volumes (loose-leaf) – If number of base volumes is known: RDA 3.4.5.19 300;__; $a 2 volumes (loose-leaf) 300;__; $a 1 online resource Dimensions: - Update record if dimensions change (RDA 3.5.1.8.2)
- 18. 310/321 - Frequency of Updates • Frequency is Core for LC (RDA 2.20.12.3) – Includes quarterly updates 310;__; $a Updated quarterly Freq: q Regl: r 310;__; $a Continually updated Freq: k Regl: r 310;__; $a Updated irregularly Freq: _ Regl: x • Change in Frequency (RDA 2.20.12.4) 310;__; $a Updated quarterly, $f 2002 321;__; $a Updated monthly, $f 1988-2001
- 19. 362/1 Publication Note • Only used when first or last iteration not available – Used in place of 264;_1; or 264;_4; 362;1_; $a Began in 1996? N.B.: 362;0_; Is never used for IR
- 20. 490/500 • If the series statement changes, revise the series statement to reflect the change (RDA 2.12.1.6.2) • Make a note on changes in the series when later iterations lack it or include it (RDA 2.20.11.5.2)
- 21. 538 – Equipment or System Requirements (RDA 3.20) • Used for online Integrating Resources 538;__ $a System requirements: Adobe Acrobat Reader. Mode of Access no longer used for online resources 538:__; $a Mode of access: Internet.
- 22. 580, 760-787 – Linking notes • 580 – “Description of the complex relationship between the item described in the record and other items that cannot be adequately generated from the linking entry fields 760-787.“—LC MARC21; Explanatory note – Previous edition when title has changed (775) – Part of a larger resource (773) – Other relationships 580;__$a Forms part of the Frances Benjamin Johnston Collection. 773;1_$t Frances Benjamin Johnston Collection.
- 23. 588 – Source of Description; Title Note • Note on the iteration used for identification RDA 2.20.13.4 588;__; $a Identification of the resource based on: 1994 edition through update number 10 • Includes Latest Issue Consulted (RDA 2.1.2.4) Online Resources: 588;__; $a Identification of the resource based on contents viewed October 21, 1999; title form title screen. • Source of Title Note – Can also be placed in 500 field
- 24. Identifier of Manifestation (RDA 2 15.1.4) • RDA Core • 020 -- ISBN number • 022 – ISSN number w/ 222 Key Title • 222 – “Unique title for a continuing resource that is assigned in conjunction with an ISSN recorded in field 022 by national centers under the auspices of the ISSN Network”--LC
- 25. Access Points • Make additional access points for “any persons, families, or corporate bodies associated with the current iteration of an integrating resource” RDA 18.4.2.3 – Retain older if considered important
- 26. Other Machine Actionable Fields (3XX, 5XX) May duplicate other data fields Selected Examples: • 347 – Digital File Characteristics (RDA 3.19); duplicated 516 free text note field 347;__; $a text file $b PDF $b HTML $2 rda • 343 – Planar Coordinate Data (for cartographic materials) (RDA 7.27) 343;__; $b International feet.
- 27. Exercise • Any transcribed fields need updating (245, 246, 264, etc.)? • 300 field? • RDA suite: Desc:, 040, 336-338 • 347 Digital file characteristics • 550 Issuing body? • 588 field: latest iteration note with date. • Authorized Access Points needed?; Relator Codes of Existing AAPs? • Other?