Introduction travel 101 chapter 5
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The document discusses various systems and websites used for travel pay operations within the Department of Defense. It describes Windows Integrated Automated Travel System (WinIATS) which is used to establish all travel documentation. It also mentions the Operational Data Store (ODS) database, Defense Joint Military Pay System (DJMS), and Corporate Electronic Document Management System (CEDMS). Finally, it lists several websites used as resources for currency conversion, government lodging rates, travel distances, and regulations.
Introduction travel 101 chapter 5
- 1. Chapter #5 Tools of the Trade
- 2. Systems used in Travel Windows Integrated Automated Travel System - (WinIATS) The Windows Integrated Automated Travel System (WinIATS) is used throughout the Department of Defense and other civilian agencies to establish all travel documentation, computations, accounting interfaces, federal tax reporting, and payment by check or electronic funds transfer. It is a system than runs on multiple platforms and services military and civilian employees around the world. It is a versatile system that can be used in any situation, including wartime such as Desert Storm and the current activities in Iraq. The system includes all the rules promulgated in the Joint Federal Travel Regulation (JFTR) Volume I, Joint Travel Regulation (JTR) Volume II, and the Federal Travel Regulation (FTR). Operational Data Store (ODS) “ Is a useful tool in querying many data elements. ODS is a single data base interfacing information for entitlement transactions, payment information and accounting information. It includes all such transactions made by the Deputy Director for Central Disbursing (DDCD), DFAS Columbus and other DFAS centers. Data is stored at the transaction level.” Defense Joint Military Pay System (DJMS) DFAS operates military pay functions at central sites in Indianapolis, Cleveland, and Denver for the Army, Navy, and Air Force. DFAS consolidated the Army, Navy, and Air Force military pay management functions within DJMS. Marine Corps' Active and Reserve military pay accounts are handled in the stand-alone Marine Corps Total Force System (MCTFS), implemented in December 1994. The Marine Corps' pay accounts will not be folded into DJMS because MCTFS already features a combined pay and personnel system. DJMS is currently in operation at 100 Army sites, 80 Air Force sites, 60 Navy sites, and 3 DFAS centers. A total of 2.2 million military pay accounts are on DJMS-Active Component (DJMS-AC) or DJMS-Reserve Component (DJMS-RC).
- 3. Systems used in Travel (Continued) Corporate Electronic Document Management System (CEDMS) Provides DFAS with a web-based application to remotely scan all types of documents, verify the quality of images, transmit them to a central repository, and retrieve image documents using full text search or specific index search and retrieval. CEDMS increases operational efficiencies, strengthens internal controls, reduces costs, maximizes office space, and ensures more organized Base Re-alignment and Closure workload transfers by eliminating paper files.
- 4. Web Sites used by Travel Pay Operations Oanda Currency Converter http://www.oanda.com/currency/converter/ (This is a commercial currency conversion site. It is an example of one of many that can be used to establish conversion rates for currency when needed. This in no way provides an endorsement for this or any other particular currency conversion site.) GSA Airline City Pairs http://apps.fas.gsa.gov/citypairs/search/ (GSA Airline City-Pairs Program. Each year, under the Airline City-Pairs program, the GSA Federal Supply Service awards contracts for air transportation for travelers on official GOV’T travel. The contracts are awarded competitively based on the best overall value to the GOV’T. The best value decision is based on considerations of the type, distribution and number of flights, the average flight time, and the offered price. For more information, “Travel on Government Business and Air Travel/City-Pairs” ( http:// www.gsa.gov ).)
- 5. Web Sites used by Travel Pay Operations (Continued) Worldwide Listing & Government Billeting Rates http:// www.armymwr.com/travel/lodging/worldwide_listing.aspx (Providing DoD official travelers with quality commercial hotels when installation lodging is unavailable. On average, room rates are 20% below per diem.) Defense Table of Distance https:// eta.sddc.army.mil/ETASSOPortal/default.aspx (The Defense Table of Official Distances (DTOD) is the official source for worldwide distance information used by the Department of Defense (DoD).) Electronic Document Access https://eda2.ogden.disa.mil/ (The Electronic Document Access (EDA) provides a web site for purposes of querying and viewing documents and modifications. The read only electronic file cabinet can be accessed by any authorized DoD user with a Personal Computer (PC). EDA runs on the existing internal DoD network, NIPRNET. Documents are stored, managed, and available for viewing in Portable Document Format (.PDF). This format uses a special software program called a reader to read and translate the documents into a printed page that you can view. This .PDF program is the Adobe Acrobat Reader, which resides on your PC.)
- 6. Web Sites used by Travel Pay Operations (Continued) Per Diem, Transportation and Travel Allowance Committee (PDTATAC) http://www.defensetravel.dod.mil/site/travelreg.cfm (The purpose of the Committee is to ensure that uniform travel and transportation regulations are issued pursuant to Title 37, United States Code, other applicable laws, and decisions of the Comptroller General of the United States, for members of the seven Uniformed Services. In connection with civilian employees of the Department of Defense, the primary purpose of the Committee is to issue uniform regulations implementing the Federal Travel Regulations (FTR), statutory requirements, Executive orders, and decisions of the Comptroller General of the United States. (PDC Charter April 20, 1988 ; LAW 37 USC 411 and 1001 ; DoD Directive 5154.29 March 9, 1993 )) Defense Travel Management Office web site http://www.defensetravel.dod.mil/index.cfm (The DTMO consolidates, streamlines and centrally manages commercial travel, providing a single, focal point to the Department and industry. This "single face" ensures consistency in the Department's focus, policy and execution, marking a new era in government travel.)
- 7. Web Sites used by Travel Pay Operations (Continued) DoD Financial Management Regulation http://comptroller.defense.gov/fmr (The Department of Defense Financial Management Regulation (DoD FMR) is issued under the authority of DoD Instruction 7000.14, DoD Financial Management Policy and Procedures. The DoD FMR directs statutory and regulatory financial management requirements, systems, and functions for all appropriated and non-appropriated, working capital, revolving, and trust fund activities.)