Invoicing your client with wikiprojects
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The document outlines a three-step process for efficiently invoicing clients in project management, focusing on the need for certification based on work done and negotiation with clients. It critiques the current manual invoicing method, pointing out issues with data dispersion and lack of control over invoicing. The steps include defining payment schedule items, preparing the invoice, and generating reports or printing invoices.
Invoicing your client with wikiprojects
- 1. Helps you invoice your clients efficiently in 3 easy steps
- 2. Invoicing in projects a typical scenario • How much are we going to certify or invoice this month? A typical question raised by management, to project managers at the end of each month. • The project manager with his team start searching in the payment schedule for items to be certified based on works done, so as to prepare certification/invoice. • The document gets presented to the client or his representative for negotiation which will end up with an agreed item. • This whole process happens in spread sheets that travels back and forth between stakeholders. via email.
- 3. A Critique of the described manual process • Data is dispersed and distributed between: – Site staff who knows the progress. – PMO staff who knows the payment schedule values and policies, but need operational information to be able to determine amounts to be invoiced and documentation to back it up. • Controls of what was invoiced and when is manual and again based on personal use tool such as spread sheets, and email exchanges.
- 4. Step 1: Define Profit Centers or Payment Schedule Items Under the invoice tab, click on profit center PMO configures in wikiprojects payment items according to project contract.
- 5. Step 2: Prepare Invoice 1. Select the invoice header data 2. Select the profit center/payment schedule that you will use for invoicing 3. Select from the list of tasks progressed which to invoice and enter the amount. 4. Items will move from the pending items to the invoice details
- 6. Step 3: Reports and Invoice Printing After a series of negotiation with the clients and going back and forth between the edit and view invoice screens You can export your invoice to excel, print in your required format, or generate invoice summary reports.
- 7. Resources and Inquiries You can test our invoicing module in our sandbox system at: http://sandbox.wikiprojects.net/ (user: demo & password: demo) For any further inquiries, please feel free to contact us at elsherifr@wikiprojects.net