Wikiprojects

An introduction to a web based project management and
collaboration portal
Prepared by
Ahmed Rami Elsherif

Project Management Processes
according to PMI* (PMI stand for Project Management Institute)

In summary…
Process Group
No.
Process %
Initiating 2 4%
Planning 24 51%
Executing 8 17%
Monitoring & Controlling 11 23%
Closing 2 4%
Total 47
Knowledge Area
No.
Process %
Integration 6 13%
Scope 6 13%
Time 7 15%
Cost 4 9%
Quality 3 6%
Human Resources 4 9%
Communication 3 6%
Risk 6 13%
Procurement 4 9%
Stakeholders 4 9%
Total 47
1.PMI identifies 47 processes for project
management distributed between 5 process
groups and 10 knowledge areas.
2.Planning and control & monitor makes 74%
of the total processes versus execution only
17%. Ironically management is focused on
execution and do little planning and almost
no control & monitor.
3.Integration, Scope Management, Time
Management and Cost Control are the top
knowledge areas that could contribute to
project success.
4.wikiprojects is a great tool to:
a) Do planning.
b)Report execution.
c) Control progress.
of scope, cost, time, and all other PMI
knowledge areas in one integrated
environment.

What is
 wikiprojects is a web based project
management tool that is built using open
source dotProject code and some
additional add-on modules
 wikiprojects combines project planning,
execution, and control & monitor in an
integrated collaborative and easy to use
environment.
?

Main Features
Basic data elements and management functions include:
 Creation of Companies, Departments and Contacts.
 Resources management (HR, Rooms, Equipment, etc. )
 Projects, Tasks and Activities planning.
 Progress logging.
 Calendar , ToDo lists
Additional features:
 Forums, Documents archiving.
 Gantt Charts
 Access control/privileges (Who can do/see what?)
 Integration with Windows and Mail.
 Reporting

Add on modules
Add On modules included in wikiprojects:
 Project initiation and closure.
 Stakeholders and Communication Management
 Cost Management.
 Risk Management.
 Quality Management.
 Report Generator.
 Plan/Schedule importer from Microsoft project.
 Costume enhancements to certain core modules.

Collaboration model in wikiprojects
Create:
1. Companies
2. Users
3. Projects
Define:
1. Project Owners
2. Users Access privileges
Administrator
Plan Projects:
1. Schedule
2. Cost
3. Risk, Quality, etc.
Assign Project Workers to:
1. Tasks
2. Events
Report progress by:
1. Log activities to tasks.
2. Attach files.
3. Report cost, risk,
quality issues
4. Discuss in project
forums.
Project
Manager
Project
Workers

Data flow optimization
Data travels back and forth between users,
which provoke loss in data reliability,
accuracy, time consumption and most
dangerously different versions of reality.
All data is hosted on the server and
users collaborate using it from the same
source which results in one analysis
and a unique version of reality.

Sample screen shots
User Login
My Tasks & Projects
My To do list & status
List of projects with
over all status and
option to drill down.
Project activity listing
with progress %
Details of activity
progress logs

Why use
 Plan projects, tasks and activities.
 Easy way to collaborate across borders and with
remote location.
 Easy way to share knowledge and know what
others are doing.
 Ability to track who’s done what & where.
 Fostering collaboration among colleagues.
 Increase efficiency in the organization by providing
a tool to compare plans vs. actuals.
?

Resources
 You can access our sandbox system on
http://sandbox.wikiprojects.net/
(user: demo & password: demo)
 dotProject tutorial - slideshare
 Project Management with dotProject - Google
Books
 For any further inquiries, please feel free to
contact us at elsherifr@wikiprojects.net

Final Thought
For projects to be delivered within scope, cost and
time they not only have to be executed but
most importantly planned and controlled &
monitored. wikiprojects offers an integrated
environment to do that efficiently,
collaboratively and in accordance with PMI
recommended standard processes.
Visit us at:
http://www.wikiprojects.net
To know more about our free offer and our
commercially available professional services based
on your needs

Wikiprojects

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