Keyboard shortcuts in word 2016 for mac
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This document provides keyboard shortcuts for performing various actions in Word 2016 for Mac such as undoing/cutting/copying, moving the cursor, selecting text, formatting text, inserting special characters and fields, outlining documents, reviewing tracks changes, printing, and working with tables. Many common actions like undo, cut, copy, paste have the same shortcuts as other apps. Special Word shortcuts allow promoting/demoting paragraphs, showing all headings of a level, and updating fields.
![Double-spaced lines + 2
1.5-line spacing + 5
Add or remove one line of space directly preceding a paragraph + 0 (zero)
Formatting characters
To Press
Change the font + SHIFT + F
Increase the font size + SHIFT + >
Decrease the font size + SHIFT + <
Increase the font size by 1 point + ]
Decrease the font size by 1 point + [
Change the formatting of characters (Font command, Format menu) + D
Change the case of letters SHIFT + F3
Format in all capital letters + SHIFT + A
Apply bold formatting + B
Apply an underline + U
Underline words but not spaces + SHIFT + W
Double-underline text + SHIFT + D
Apply italic formatting + I
Format in all small capital letters + SHIFT + K
Apply subscript formatting (automatic spacing) + EQUAL SIGN
Apply superscript formatting (automatic spacing) + SHIFT + PLUS SIGN
Apply strike-through formatting + SHIFT + X
Inserting special characters
To insert Press
An empty field + F9
A line break SHIFT + RETURN
A page break + ENTER](https://image.slidesharecdn.com/keyboardshortcutsinword2016formac-170119155431/85/Keyboard-shortcuts-in-word-2016-for-mac-7-320.jpg)
Keyboard shortcuts in word 2016 for mac
- 1. Keyboard shortcuts in Word 2016 for Mac To Press Undo the last action F1/ Z Cut text or graphics F2/ X Copy text or graphics F3/ C Paste the Clipboard contents F4/ V Choose the Go To command (Edit menu) F5 Open the Spelling and Grammar box F7 Extend a selection F8 Update selected fields. F9 Go to the next window + ` Choose the Save As command (File menu). + SHIFT + S Copy text SHIFT + F2 Change letters to upper, lower, or mixed case SHIFT + F3 Repeat a Find or Go To action SHIFT + F4 Move to the previous insertion point SHIFT + F5 Go to the previous window + SHIFT + ` Open the Thesaurus pane SHIFT + F7 Shrink a selection SHIFT + F8 Switch between a field code and its result. SHIFT + F9 Cut the selection to the Spike + F3 Close the window + F4 Go to the next window + F6 Expand or minimize the ribbon OPTION + + R
- 2. Insert an empty field + F9 Lock a field + F11 Insert the contents of the Spike + SHIFT + F3 Repeat a Find or Go To action + SHIFT + F4 Edit a bookmark + SHIFT + F5 Update linked information in a Word source document + SHIFT + F7 Extend a selection as a block selection + SHIFT + F8 Then press an arrow key Unlink a field + SHIFT + F9 Unlock a field + SHIFT + F11 Create an AutoText entry OPTION + F3 Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). OPTION + F7 Run a macro OPTION + F8 Switch between all field codes and their results OPTION + F9 Look up selected text on the internet + SHIFT + L Run GOTOBUTTON or MACROBUTTON from the field that displays the field results OPTION + SHIFT + F9
- 3. Moving the cursor To move Press One character to the left LEFT ARROW One character to the right RIGHT ARROW One word to the left OPTION + LEFT ARROW One word to the right OPTION + RIGHT ARROW One paragraph up + UP ARROW One paragraph down + DOWN ARROW One cell to the left (in a table) SHIFT + TAB One cell to the right (in a table) TAB Up one line UP ARROW Down one line DOWN ARROW To the end of a line + RIGHT ARROW or END To the beginning of a line + LEFT ARROW or HOME Up one screen (scrolling) PAGE UP Down one screen (scrolling) PAGE DOWN To the top of the next page + PAGE DOWN To the top of the previous page + PAGE UP To the end of a document + END On a MacBook keyboard: + FN + RIGHT ARROW To the beginning of a document + HOME On a MacBook keyboard: + FN + LEFT ARROW To the previous insertion point SHIFT + F5
- 4. To extend a selection Press By selecting multiple items that are not next to each other Select the first item that you want, hold down , and then select any additional items One character to the right SHIFT + RIGHT ARROW One character to the left SHIFT + LEFT ARROW One word to the right SHIFT + OPTION + RIGHT ARROW One word to the left SHIFT + OPTION + LEFT ARROW To the end of a line + SHIFT + RIGHT ARROW or SHIFT + END To the beginning of a line + SHIFT + LEFT ARROW or SHIFT + HOME One line down SHIFT + DOWN ARROW One line up SHIFT + UP ARROW To the end of a paragraph + SHIFT + DOWN ARROW To the beginning of a paragraph + SHIFT + UP ARROW One screen down SHIFT + PAGE DOWN One screen up SHIFT + PAGE UP To the beginning of a document + SHIFT + HOME To the end of a document + SHIFT + END To the end of a window OPTION + + SHIFT + PAGE DOWN To select the entire document + A To a vertical block of text + SHIFT + F8 , and then use the arrow keys; press ESC to cancel selection mode To a specific location in a document F8 , and then use the arrow keys; press ESC to cancel selection mode
- 5. Selecting text and graphics in a table To Press Select the next cell's contents TAB Select the preceding cell's contents SHIFT + TAB Extend a selection to adjacent cells Hold down SHIFT and press an arrow key repeatedly Select a column Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly Extend a selection (or block) + SHIFT + F8 , and then use the arrow keys; press ESC to cancel selection mode Reduce the selection size SHIFT + F8 Select multiple cells, columns, or rows that are not next to each other Select the first item that you want, hold down , and then select any additional items To Press Copy text or graphics + C or F3 Copy a style + SHIFT + C Paste a style + SHIFT + V Copy text or graphics to the Scrapbook CONTROL + OPTION + C Move text or graphics + X or F2 (then move the cursor and press + V or F4 ) Insert graphics using the Photo Browser + CONTROL + M Create AutoText OPTION + F3 Insert AutoText + OPTION + SHIFT + V Paste the Clipboard contents + V or F4 Paste special + CONTROL + C Paste and match the formatting of the surrounding text + OPTION + SHIFT + V Paste the Spike contents + SHIFT + F3 Delete one character to the left DELETE
- 6. Delete one word to the left + DELETE Delete one character to the right or CLEAR Delete one word to the right + Cut selected text to the Clipboard + X or F2 Undo the last action + Z Redo the last action + SHIFT + Z Cut to the Spike + F3 Aligning and formatting paragraphs To Press Center a paragraph + E Justify a paragraph + J Left align a paragraph + L Right align a paragraph + R Indent a paragraph from the left CONTROL + SHIFT + M Remove a paragraph indent from the left + SHIFT + M Create a hanging indent + T Remove a hanging indent + SHIFT + T Start AutoFormat + OPTION + K Apply the Normal style + SHIFT + N Apply the Heading 1 style + OPTION + 1 Apply the Heading 2 style + OPTION + 2 Apply the Heading 3 style + OPTION + 3 Apply the List style when the cursor is at the beginning of a line + SHIFT + L Insert a nonbreaking space OPTION + SPACEBAR Setting line spacing To set line spacing to Press Single-spaced lines + 1
- 7. Double-spaced lines + 2 1.5-line spacing + 5 Add or remove one line of space directly preceding a paragraph + 0 (zero) Formatting characters To Press Change the font + SHIFT + F Increase the font size + SHIFT + > Decrease the font size + SHIFT + < Increase the font size by 1 point + ] Decrease the font size by 1 point + [ Change the formatting of characters (Font command, Format menu) + D Change the case of letters SHIFT + F3 Format in all capital letters + SHIFT + A Apply bold formatting + B Apply an underline + U Underline words but not spaces + SHIFT + W Double-underline text + SHIFT + D Apply italic formatting + I Format in all small capital letters + SHIFT + K Apply subscript formatting (automatic spacing) + EQUAL SIGN Apply superscript formatting (automatic spacing) + SHIFT + PLUS SIGN Apply strike-through formatting + SHIFT + X Inserting special characters To insert Press An empty field + F9 A line break SHIFT + RETURN A page break + ENTER
- 8. A column break + SHIFT + RETURN A nonbreaking hyphen + SHIFT + HYPHEN The copyright symbol OPTION + G The registered trademark symbol OPTION + R The trademark symbol OPTION + 2 An ellipsis OPTION + SEMICOLON Inserting fields To insert Press A DATE field CONTROL + SHIFT + D A LISTNUM field + OPTION + SHIFT + L A PAGE field CONTROL + SHIFT + P A TIME field CONTROL + SHIFT + T An empty field + F9 Working with fields To Press Update selected fields F9 Unlink a field + SHIFT + F9 Switch between a field code and its result SHIFT + F9 Switch between all field codes and their results OPTION + F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results OPTION + SHIFT + F9 Go to the next field F11 Go to the previous field SHIFT + F11 Lock a field + F11 Unlock a field + SHIFT + F11 Document outline To Press Promote a paragraph CONTROL
- 9. + SHIFT + LEFT ARROW Demote a paragraph CONTROL + SHIFT + RIGHT ARROW Demote to body text + SHIFT + N Move selected paragraphs up This keyboard shortcut conflicts with a default Mission Control key. To use this Office keyboard shortcut, you must first change the Mission Control shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Mission Control, or choose – (minus sign) to turn it off. CONTROL + SHIFT + UP ARROW Move selected paragraphs down This keyboard shortcut conflicts with a default Mission Control key. To use this Office keyboard shortcut, you must first change the Application windows shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Application windows, or choose – (minus sign) to turn it off. CONTROL + SHIFT + DOWN ARROW Expand text under a heading CONTROL + SHIFT + PLUS SIGN Collapse text under a heading CONTROL + SHIFT + MINUS SIGN Expand all body text and headings or collapse all body text CONTROL
- 10. + SHIFT + A Show the first line of body text or all body text CONTROL + SHIFT + L Show all headings with the specified heading level CONTROL + SHIFT +<HEADIN G LEVEL> Reviewing documents To Press Insert a comment + OPTION + A Turn track changes on or off + SHIFT + E Go to the beginning of a comment HOME Go to the end of a comment END (The END key is not available on all keyboards) Go to the beginning of the list of comments when in the Reviewing Pane + HOME Go to the end of the list of comments when in the Reviewing Pane + END Printing documents To Press Print a document + P Moving around in a table To Press Move to the next cell TAB (If the cursor is in the last cell of a table, pressing TAB adds a new row) Move to the preceding cell SHIFT + TAB
- 11. Move to the preceding or next row UP ARROW or DOWN ARROW Move to the first cell in the row CONTROL + HOME Move to the last cell in the row CONTROL + END Move to the first cell in the column CONTROL + PAGE UP Move to the last cell in the column CONTROL + PAGE DOWN Start a new paragraph RETURN Add a new row at the bottom of the table TAB at the end of the last row Add text before a table at the beginning of a document RETURN at the beginning of the first cell Insert a row + CONTROL + I Resizing table columns by using the ruler To Press the shortcut keys, and then drag a marker on the ruler Retain column sizes to the right Change table width No key Move a single column line Retain table width SHIFT Equally resize all columns to the right Retain table width + SHIFT Proportionally resize all columns to the right Retain table width Resizing table columns directly in a table TIPS •! To display a column's measurements in the ruler when you resize the column, press OPTION with these shortcut keys. •! To finely adjust a column width, turn off snap-to functionality by pressing OPTION with the shortcut keys. To Press the shortcut keys, and then drag a column boundary
- 12. Move a single column line Retain table width No key Retain column sizes to the right Change table width SHIFT Equally resize all columns to the right Retain table width + SHIFT Proportionally resize all columns to the right Retain table width Inserting paragraphs and tab characters in a table To insert Press New paragraphs in a cell RETURN Tab characters in a cell OPTION + TAB Data merge To use the following keyboard shortcuts, you must first set up a data merge. To Press Merge a document CONTROL + SHIFT + N Edit a data-merge data document CONTROL + SHIFT + E Check for errors CONTROL + SHIFT + K Insert a merge field CONTROL + SHIFT + F Footnotes and endnotes To insert Press A footnote + OPTION + F An endnote + OPTION + E