Excelshortcuts
- 1. Microsoft Excel keyboard shortcuts General Description Shortcut Key New file Ctrl + N Open file Ctrl + O Save file Ctrl + S Move between open workbooks Ctrl + F6 Close file Ctrl + F4 Save as F12 Display the print menu Ctrl + P Select whole spreadsheet Ctrl + A Select column Ctrl + Space Select row Shift + Space Undo last action Ctrl + Z Redo last action Ctrl + Y Start a formula Equals Sign (eg. SUM(A1+A2) Exit Excel 97 Alt + F4 Navigating Description Shortcut Key Move to next cell in row Tab Move to previous cell in row Shift + Tab Up one screen Page Up Down one screen Page Down Move to next worksheet Ctrl + Page Down Move to previous worksheet Ctrl + Page Up Go to first cell in data region Ctrl + Home Go to last cell in data region Ctrl + End Formatting Text In Worksheet Description Shortcut Key Bold toggle for selection Ctrl + B Italic toggle for selection Ctrl + I Underline toggle for selection Ctrl + U Strikethrough for selection Ctrl + 5 Change the font Ctrl + Shift + F Change the font size Ctrl + Shift + P Apply outline borders Ctrl + Shift + 7
- 2. Remove all borders Ctrl + Shift + Underline Wrap text in same cell Alt + Enter Formatting Cells Description Shortcut Key Format cells Ctrl + 1 Select font Ctrl + Shift + F Select point size Ctrl + Shift + P Format as currency Ctrl + Shift + 4 Format as general (to remove any formatting) Ctrl + Shift + # (hash sign) Format as percentage Ctrl + Shift + 5 Format as number Ctrl + Shift + 1 Editing/Deleting Text Description Shortcut Key Delete one character to right Delete Delete one character to left Backspace Edit active cell F2 Cancel cell entry Escape Key Highlighting Cells Description Shortcut Key Select entire worksheet Ctrl + A Select entire row Shift + Spacebar Select entire column Ctrl + Spacebar Manual select Hold Shift + with Left, Right, Up, Down Arrow Key Copying and Moving Text Description Shortcut Key Cut Ctrl + X Copy Ctrl + C Paste Ctrl + V Inserting Text Automatically Description Shortcut Key Autosum a range of cells Alt + Equals Sign Insert the date Ctrl + ; (semi-colon) Insert the time Ctrl + Shift + ; (semi-colon) Insert columns/rows Ctrl + Shift + + (plus sign) Insert a new worksheet Shift + F11
- 3. Miscellaneous Description Shortcut Key Find text Ctrl + F Replace text dialog Ctrl + H Create a chart automatically on new sheet F11 Edit a cell comment Shift + F2 Main Jaws Keystrokes In Excel Description Shortcut Key Say Version of Excel Ctrl + Shift + V Move to Next Sheet Ctrl + Page Down Move to Prior Sheet Ctrl + Page Up Go to a cell command Ctrl + G Collapse Selection To Active Cell Shift + Backspace Say Active Cell Coordinates Insert + C AutoSum Alt + Equals Formula Mode Equals Sign Insert Date In Current Cell Ctrl + ; (semicolon) Insert Time In Current Cell Ctrl + Shift + ; (semicolon) Current Column First Cell From Top Alt + 1 Current Column Second Cell From Top Alt + 2 Current Column Third Cell From Top Alt + 3 Current Column Fourth Cell From Top Alt + 4 Data Region Left Ctrl + Left Arrow Data Region Right Ctrl + Right Arrow Data Region Down Ctrl + Down Arrow Data Region Up Ctrl + Up Arrow Select Whole Data Region Ctrl + Shift + 8 Say Formula Ctrl + F2 Spell Check F7 Report Gridline Status Alt + Shift + g Read Row Total Insert + Delete Read Column Total Insert + Enter Say Column Title Alt + Shift + C Say Row Title Alt + Shift + R Say Visible Range Coordinates Alt + Shift + V Cycle Through Controls in Dialog Box Tab Tab Backwards Shift + Tab List Cells With Comments Ctrl + Shift + ' (apostrophe) Row Second Cell From Left Alt + Ctrl + 2 Row First Cell From Left Alt + Ctrl + 1 Row Third Cell From Left Alt + Ctrl + 3
- 4. Row Fourth Cell From Left Alt + Ctrl + 4 Describe Cell Border Alt + Shift + B Read Cell Comment Alt + Shift + ' (apostrophe) Auto Filter Ctrl + Shift + A Read Cell Hyperlink Alt + Shift + H Close Office Assistant Ctrl + Insert + F4 Set Monitor Cell One Alt + Ctrl + Shift + 1 Set Monitor Cell Two Alt + Ctrl + Shift + 2 Set Monitor Cell Three Alt + Ctrl + Shift + 3 Set Monitor Cell Four Alt + Ctrl + Shift + 4 Set Monitor Cell Five Alt + Ctrl + Shift + 5 Set Monitor Cell Six Alt + Ctrl + Shift + 6 Set Monitor Cell Seven Alt + Ctrl + Shift + 7 Set Monitor Cell Eight Alt + Ctrl + Shift + 8 Set Monitor Cell Nine Alt + Ctrl + Shift + 9 Set Monitor Cell 10 Alt + Ctrl + Shift + 0 Read Monitor Cell One Alt + Shift + 1 Read Monitor Cell Two Alt + Shift + 2 Read Monitor Cell Three Alt + Shift + 3 Read Monitor Cell Four Alt + Shift + 4 Read Monitor Cell Five Alt + Shift + 5 Read Monitor Cell Six Alt + Shift + 6 Read Monitor Cell Seven Alt + Shift + 7 Read Monitor Cell Eight Alt + Shift + 8 Read Monitor Cell Nine Alt + Shift + 9 Read Monitor Cell Ten Alt + Shift + 0 List Visible Cells With Data Ctrl + Shift + D Lists Data In Current Column Ctrl + Shift + C List Data In Current Row Ctrl + Shift + R Select Hyperlink Ctrl + Shift + H Move To Worksheet Listbox Ctrl + Shift + S Move To Monitor Cell Ctrl + Shift + M Select Worksheet Objects Ctrl + Shift + O List Cells At Page Breaks Ctrl + Shift + B Options Listbox Insert + V