Shortcut List
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This document contains a list of keyboard shortcuts for various commands in a word processing or document editing program. It includes over 100 shortcuts organized by the command name, required modifiers like Ctrl or Alt, the key to press, and sometimes the associated menu. Common shortcuts include Ctrl+S to save, Ctrl+C to copy, Ctrl+V to paste, and Ctrl+Z to undo.
![Universal Keyboard Shortcut Key Commands:
Command Name Modifiers Key Menu
End of Column Alt+Shift+ Page
Down
End of Doc Extend Ctrl+Shift+ End
End of Document Ctrl+ End
End of Line End
End of Line Extend Shift+ End
End of Row Alt+ End
End of Row Alt+Shift+ End
End of Window Alt+Ctrl+ Page
Down
End of Window Extend Alt+Ctrl+Shift+ Page
Down
Endnote Now Alt+Ctrl+ D
Envelope Wizard Letters and
Mailings Menu
Exit File
Extend Selection F8
Fax Service Send To
Field Insert
Field Chars Ctrl+ F9
Field Codes Alt+ F9
Find Ctrl+ F
Fix Broken Text Tools
Fix Me Help
Font Ctrl+ D
Font Ctrl+Shift+ F
Font Size Select Ctrl+Shift+ P
Footnote Now Alt+Ctrl+ F
Footnotes View
Formatting Properties Shift+ F1 Format
Formula Table
Frameset Wizard Frames Menu
Go Back Shift+ F5
Go Back Alt+Ctrl+ Z
Go To Ctrl+ G Edit
Go To F5 Edit
Grow Font Ctrl+Shift+ .
Grow Font One Point Ctrl+ ]
Hanging Indent Ctrl+ T
Header View
Header Footer Link Alt+Shift+ R
Headings Table
Help F1
HHC Alt+Ctrl+ F7 Language
Hidden Ctrl+Shift+ H
HTMLSource View
Hyperlink Ctrl+ K
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Shortcut List
- 1. Universal Keyboard Shortcut Key Commands: Command Name Modifiers Key Menu About Help Accept All Changes in Doc Accept Accept All Changes Shown Accept All Caps Ctrl+Shift+ A Annotation Alt+Ctrl+ M App Maximize Alt+ F10 App Restore Alt+ F5 Apply Heading1 Alt+Ctrl+ 1 Apply Heading2 Alt+Ctrl+ 2 Apply Heading3 Alt+Ctrl+ 3 Apply List Bullet Ctrl+Shift+ L Arrange All Window Auto Correct Tools Auto Format Alt+Ctrl+ K Auto Format Begin Format Auto Summarize Begin Tools Auto Text F3 Auto Text Alt+Ctrl+ V Background Fill Effect Format Background Background More Format Colors Background Background Watermark Format Background Bold Ctrl+ B Bold Ctrl+Shift+ B Bookmark Ctrl+Shift+ F5 Insert Bookshelf Lookup Tools Reference Break Insert Browse Next Ctrl+ Page Down Browse Prev Ctrl+ Page Up Browse Sel Alt+Ctrl+ Home Cancel Esc Center Para Ctrl+ E Change Case Format Change Case Shift+ F3 Char Left Left Char Left Extend Shift+ Left Char Right Right Char Right Extend Shift+ Right Check For Updates Help Checkin File Checkout File Clear Del Clear Clear Formatting Clear 1
- 2. Universal Keyboard Shortcut Key Commands: Command Name Modifiers Key Menu Close or Exit Alt+ F4 Close Pane Alt+Shift+ C Column Break Ctrl+Shift+ Return Column Select Ctrl+Shift+ F8 Contact Us Help Copy Ctrl+ C Copy Ctrl+ Insert Copy Format Ctrl+Shift+ C Copy Text Shift+ F2 Create Auto Text Alt+ F3 Cross Reference Reference Menu Customize Tools Customize Add Menu Alt+Ctrl+ = Shortcut Customize Keyboard Alt+Ctrl+ Num + Shortcut Customize Remove Alt+Ctrl+ - Menu Shortcut Cut Ctrl+ X Cut Shift+ Del Date Field Alt+Shift+ D Date Time Insert Delete All Comments in Reject Doc Delete All Comments Reject Shown Delete Back Word Ctrl+ Backspac e Delete Table Toolbar 32780 Delete Word Ctrl+ Del Display Final Doc Show Markup Display Original Doc Show Markup Display Shared Tools Workspace Pane Distribute Para Ctrl+Shift+ J Do Field Click Alt+Shift+ F9 Doc Close Ctrl+ W Doc Close Ctrl+ F4 Doc Maximize Ctrl+ F10 Doc Move Ctrl+ F7 Doc Restore Ctrl+ F5 Doc Size Ctrl+ F8 Doc Split Alt+Ctrl+ S Window Double Underline Ctrl+Shift+ D Draw Snap to Grid Draw End of Column Alt+ Page Down 2
- 3. Universal Keyboard Shortcut Key Commands: Command Name Modifiers Key Menu End of Column Alt+Shift+ Page Down End of Doc Extend Ctrl+Shift+ End End of Document Ctrl+ End End of Line End End of Line Extend Shift+ End End of Row Alt+ End End of Row Alt+Shift+ End End of Window Alt+Ctrl+ Page Down End of Window Extend Alt+Ctrl+Shift+ Page Down Endnote Now Alt+Ctrl+ D Envelope Wizard Letters and Mailings Menu Exit File Extend Selection F8 Fax Service Send To Field Insert Field Chars Ctrl+ F9 Field Codes Alt+ F9 Find Ctrl+ F Fix Broken Text Tools Fix Me Help Font Ctrl+ D Font Ctrl+Shift+ F Font Size Select Ctrl+Shift+ P Footnote Now Alt+Ctrl+ F Footnotes View Formatting Properties Shift+ F1 Format Formula Table Frameset Wizard Frames Menu Go Back Shift+ F5 Go Back Alt+Ctrl+ Z Go To Ctrl+ G Edit Go To F5 Edit Grow Font Ctrl+Shift+ . Grow Font One Point Ctrl+ ] Hanging Indent Ctrl+ T Header View Header Footer Link Alt+Shift+ R Headings Table Help F1 HHC Alt+Ctrl+ F7 Language Hidden Ctrl+Shift+ H HTMLSource View Hyperlink Ctrl+ K 3
- 4. Universal Keyboard Shortcut Key Commands: Command Name Modifiers Key Menu Hyphenation Language Indent Ctrl+ M Index and Tables Reference Menu Insert Column Toolbar 32782 Insert Column Right Toolbar 32782 Insert Row Above Toolbar 32782 Insert Row Below Toolbar 32782 Italic Ctrl+ I Italic Ctrl+Shift+ I Justify Para Ctrl+ J Language Language Left Para Ctrl+ L Letter Properties Letters and Mailings Menu Letters Wizard JToolbar Letters and Mailings Menu License Verification Help Line Down Down Line Down Extend Shift+ Down Line Up Up Line Up Extend Shift+ Up Links Edit List Num Field Alt+Ctrl+ L Lock Fields Ctrl+ 3 Lock Fields Ctrl+ F11 Macro Alt+ F8 Mail Merge Check Alt+Shift+ K Mail Merge Edit Data Alt+Shift+ E Source Mail Merge to Doc Alt+Shift+ N Mail Merge to Printer Alt+Shift+ M Mail Merge Toolbar Letters and Mailings Menu Mail Merge Wizard Letters and Mailings Menu Mark Citation Alt+Shift+ I Mark Index Entry Alt+Shift+ X Mark Table of Contents Alt+Shift+ O Entry Menu Mode F10 Merge Field Alt+Shift+ F Merge Revisions Tools Microsoft Script Editor Alt+Shift+ F11 Microsoft System Info Alt+Ctrl+ F1 Move Text F2 Never Use Balloons Balloons New File 4
- 5. Universal Keyboard Shortcut Key Commands: Command Name Modifiers Key Menu New Default Ctrl+ N New Window Window Next Cell Tab Next Field F11 Next Field Alt+ F1 Next Misspelling Alt+ F7 Next Object Alt+ Down Next Window Ctrl+ F6 Next Window Alt+ F6 No Insertion Deletion Balloons Balloons Normal Alt+Ctrl+ N View Normal Style Ctrl+Shift+ N Normal Style Alt+Shift+ Clear (Num 5) Number Insert Object Insert Office Clipboard Edit Office On The Web Help Online Meeting Online Collaboration Open Ctrl+ O Open Ctrl+ F12 Open Alt+Ctrl+ F2 Open or Close Up Para Ctrl+ 0 Options Tools Other Pane F6 Other Pane Shift+ F6 Outline Alt+Ctrl+ O Outline Collapse Alt+Shift+ - Outline Collapse Alt+Shift+ Num - Outline Demote Alt+Shift+ Right Outline Expand Alt+Shift+ = Outline Expand Alt+Shift+ Num + Outline Master View Outline Move Down Alt+Shift+ Down Outline Move Up Alt+Shift+ Up Outline Promote Alt+Shift+ Left Outline Show First Line Alt+Shift+ L Overtype Insert Page Alt+Ctrl+ P View Page Break Ctrl+ Return Page Down Page Down Page Down Extend Shift+ Page Down Page Field Alt+Shift+ P 5
- 6. Universal Keyboard Shortcut Key Commands: Command Name Modifiers Key Menu Page Numbers Insert Page Up Page Up Page Up Extend Shift+ Page Up Para Down Ctrl+ Down Para Down Extend Ctrl+Shift+ Down Para Up Ctrl+ Up Para Up Extend Ctrl+Shift+ Up Paste Ctrl+ V Paste Shift+ Insert Paste As Hyperlink Edit Paste Format Ctrl+Shift+ V Paste Special Edit Permission File Post Send To Postcard Wizard Letters and Mailings Menu Present It Send To Prev Cell Shift+ Tab Prev Field Shift+ F11 Prev Field Alt+Shift+ F1 Prev Object Alt+ Up Prev Window Ctrl+Shift+ F6 Prev Window Alt+Shift+ F6 Print Ctrl+ P Print Ctrl+Shift+ F12 Print Preview Ctrl+ F2 Print Preview Alt+Ctrl+ I Proofing F7 Properties File Protect Tools Reading Mode Layout View Record Macro Toggle Macro Redo Alt+Shift+ Backspac e Redo or Repeat Ctrl+ Y Edit Redo or Repeat F4 Edit Redo or Repeat Alt+ Return Edit Reject All Changes in Reject Doc Reject All Changes Reject Shown Repeat Find Shift+ F4 Repeat Find Alt+Ctrl+ Y Replace Ctrl+ H Edit Research Lookup Ctrl+Shift+ O Reset Char Ctrl+ Space Reset Char Ctrl+Shift+ Z 6
- 7. Universal Keyboard Shortcut Key Commands: Command Name Modifiers Key Menu Reset Para Ctrl+ Q Revision Marks Toggle Ctrl+Shift+ E Right Para Ctrl+ R Routing Slip Send To Save Ctrl+ S Save Shift+ F12 Save Alt+Shift+ F2 Save As F12 File Save As Web Page File Schedule Meeting Online Collaboration Search File Select All Ctrl+ A Edit Select All Ctrl+ Clear Edit (Num 5) Select All Ctrl+ Num 5 Edit Select Cell Toolbar 32778 Select Column Toolbar 32778 Select Row Toolbar 32778 Select Table Alt+ Clear Toolbar 32778 (Num 5) Send For Review Send To Send to Fax Send To Send to Online Meeting Send To Participants Show All Ctrl+Shift+ 8 Show All Headings Alt+Shift+ A Show All Headings Alt+Shift+ A Show Comments Show Markup Show Formatting Show Markup Show Heading1 Alt+Shift+ 1 Show Heading2 Alt+Shift+ 2 Show Heading3 Alt+Shift+ 3 Show Heading4 Alt+Shift+ 4 Show Heading5 Alt+Shift+ 5 Show Heading6 Alt+Shift+ 6 Show Heading7 Alt+Shift+ 7 Show Heading8 Alt+Shift+ 8 Show Heading9 Alt+Shift+ 9 Show Hide Help Show Ink Annotations Show Markup Show Insertions and Show Markup Deletions Show Signatures Tools Shrink Font Ctrl+Shift+ , Shrink Font One Point Ctrl+ [ Shrink Selection Shift+ F8 7
- 8. Universal Keyboard Shortcut Key Commands: Command Name Modifiers Key Menu Sign Out of Passport File Small Caps Ctrl+Shift+ K Sort Table Space Para1 Ctrl+ 1 Space Para15 Ctrl+ 5 Space Para2 Ctrl+ 2 Speech Tools Spike Ctrl+Shift+ F3 Spike Ctrl+ F3 Split Table Sqm Dialog Help Start of Column Alt+ Page Up Start of Column Alt+Shift+ Page Up Start of Doc Extend Ctrl+Shift+ Home Start of Document Ctrl+ Home Start of Line Home Start of Line Extend Shift+ Home Start of Row Alt+ Home Start of Row Alt+Shift+ Home Start of Window Alt+Ctrl+ Page Up Start of Window Extend Alt+Ctrl+Shift+ Page Up Style Ctrl+Shift+ S Style Separator Alt+Ctrl+ Return Subscript Ctrl+ = Superscript Ctrl+Shift+ = Symbol Insert Symbol Font Ctrl+Shift+ Q Tabs Format Task Pane Ctrl+ F1 Templates Tools Theme Format Thesaurus RR Shift+ F7 Language Time Field Alt+Shift+ T Toggle Character Code Alt+ X Toggle Field Display Shift+ F9 Toggle Master Subdocs Ctrl+ Toolbars View Translate Pane Alt+Shift+ F7 Language Un Hang Ctrl+Shift+ T Un Indent Ctrl+Shift+ M Underline Ctrl+ U Underline Ctrl+Shift+ U Undo Ctrl+ Z Undo Alt+ Backspac e Unlink Fields Ctrl+ 6 Unlink Fields Ctrl+Shift+ F9 8
- 9. Universal Keyboard Shortcut Key Commands: Command Name Modifiers Key Menu Unlock Fields Ctrl+ 4 Unlock Fields Ctrl+Shift+ F11 Update Auto Format Alt+Ctrl+ U Update Fields F9 Update Fields Alt+Shift+ U Update Source Ctrl+Shift+ F7 Use Balloons Balloons VBCode Alt+ F11 Versions File Versions Server Ve&rsion History Web View Web Component Insert Web Go Back Alt+ Left Web Go Forward Alt+ Right Web Page Preview File Wizard Table Word Count Tools Word Count List Ctrl+Shift+ G Word Count Recount Ctrl+Shift+ R Word Left Ctrl+ Left Word Left Extend Ctrl+Shift+ Left Word Perfect Help Help Word Right Ctrl+ Right Word Right Extend Ctrl+Shift+ Right Word Underline Ctrl+Shift+ W 9