MS Word tips and tricks

Lorna Olsen
NDSU Information Technology Services

“ Is Bird the Word ?
? ?”
Or
“is Word the bird ? ?
?”

Word is for
? ? ?
the birds ! ! !

Check Your Options
1. File  Options (2010)
– OR –
2. Office Button  Word Options
(2007)
This is where you make Word work
the way you want it to!
Have it Your Way!

Use the Status Bar and the
Quick Access Toolbar
1. Right Click on the Status Bar to
bring up options
2. Select the options you’d like to
show
 The Quick Access Toolbar can also
save time

Add Additional Lines to
Bulleted and Numbered Lists
1. Start a new line without a new bullet by
pressing Shift + Enter to create a “Line Break”
2. To add unnumbered text inside numbered list:
1. Press Enter twice to end the list – type text outside of
list
2.Turn on numbering again - Click Continue
Numbering “Smart Tag”

Edit Two Parts of a Document
1. Select the View tab
2. From the Window group select the
Split icon
(or)
Select the tiny divider tool at the
top of the right scroll bar
(or…

Edit Two Parts of a Document
1. Click View | New Window
2. While in the View Tab select Side
by Side as the display
3. Note the difference between these
two ways of viewing
1.Click Synchronous Scrolling button to scroll
each independently

Rearrange Paragraphs with
Keystrokes
1. Click in the paragraph you’d like to
move
2. Hold down Shift + Alt
3. Use your up and down arrow keys
to move one paragraph at a time!

The “Select Browse Object”
Button
1. Click on the Select Browse Object
Button
2. Hover your mouse over the
pictures to see the options
3. When you make a choice the
chevrons (double arrows) will turn
blue

Working with Pictures
1. Insert/Select Picture
2. Picture Tools Format tab  Wrap
Text
 Use the Crop Tool
 Compress Pictures for online
viewing
(smaller file sizes=good!)

More Working with Pictures
1. Change the default Insert Picture/
Text Wrap settings
2. Options (or Word Options) 
Advanced  Cut,Copy,Paste 
Insert /Paste picture as:
1.Inline = default – change to Square or Tight

Add “Path” to a Footer and a
Pic to a Header
1. Open Header/Footer area (double-
click on top or bottom of page)
2. From the Header and Footer Tools
Design tab select Quick Parts 
Field
3. Select FileName and check the Add
path to filename box

Add “Path” to a Footer and a
Pic to a Header
1. Open Header/Footer area (double-
click on bottom or top of page)
2. Insert Picture
3. Change Wrapping, contrast, move
it, etc. and click off of the Header

Autotext Keystrokes
 - - - + Enter, creates a line
 _ _ _ + Enter, creates a bold line
 === + Enter, creates a double line
 - -> will do this 
 <- - will do this 
 ==> will do this 
 <== will do this 

Insert and Format Symbols
1. Go to the Insert Tab and select
Symbol
2. Find a Symbol you wish to use and
double-click on it
3. You can now format the symbol as
if it were text (it is)
 Try a Symbol as a Drop Cap!

Print Currently Selected Text
or Charts/Graphics
1. Select the contiguous text or chart/graphic
you wish to print
2. Select File (2010) or Click the Office button
(2007)
1. Click Print  Select Print Selection under Settings (2010)
2. Click Print  Print  Print Selection (2007)
3. Don’t Click the Print button on the Toolbar!

Using the Research Feature
 Alt + Click on a word or selected
text to bring up the Research Pane

Shortcuts
 Ctrl + F6  lets you move between
all open documents!
 F4  Repeats your last action or
formatting
 Shift + F5  jumps to the last
change you made in the document

S’more Shortcuts
 F7  runs the Spell Checker
 F12  opens the Save As dialog box
 Shift + F3 cycles through 3 case
styles
UPPERCASE
lowercase
Title Case
 Aa toolbar button has 2 more options

These slides will be available online at:
www.slideshare.net/tag/NDSUFallconf10
After the conference!

MS Word tips and tricks

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