Kickoff Meeting PowerPoint Presentation Slides
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The document outlines a project kickoff meeting plan, detailing its agenda, project scope, objectives, team roles, and project management processes including Gantt charts and responsibility assignment matrices (RACI and RAPID). It provides a structure for project communication, tracking, budgeting, and deliverables, emphasizing adaptation for specific needs. The content serves as a comprehensive guide for the initiation and management of a project, ensuring clarity on tasks, responsibilities, and timelines.
Kickoff Meeting PowerPoint Presentation Slides
- 2. TableofContent Project Cost Estimate Work Priority Allocation Project Tracking Plan Project Management Gantt Chart Project Communication plan Project Description Project Management Cycle Work Breakdown Structure Project Scope Team Introduction • Core Team • Project Management Team • Responsibility Assignment Matrix - RACI • Responsibility Assignment Matrix - RAPID 2
- 3. MeetingAgenda Discuss Project Background This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Identify Stakeholders This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Review Project Objectives This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Your Text Here This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Mention here the related topics/activities that will be addressed in the meeting. 3
- 4. Project Description 4 Target Audience- This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Your Text Here This slide is 100% editable. Adapt it your needs and capture your audience’s attention. • 1. Timesheet Reports for all users • 2. Headcount Report Generation for all business units Project Scope- in Scope The goal of the project is to develop a Reporting tool which will provide a single system access. Project Objective- Describe in detail, what the project is all about.
- 5. Project Scope 5 Project Acceptance Criteria This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Project Scope Description This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Project Exclusions This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Project Assumptions This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Project Deliverables This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Below are the listed factors which are considered while carrying out the scoping of a project, you can alter and use them as per the requirements.
- 6. 6 CoreTeam John Smith This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Carol Smith This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Anita Smith This slide is 100% editable. Adapt it your needs and capture your audience’s attention. Mary Smith This slide is 100% editable. Adapt it your needs and capture your audience’s attention.
- 7. Project Management Team Put Text Here Text Here TEAM - A TEAM - B TEAM - C TEAM - D B B B C C D D A A Text Here A D D C C C B B Text Here C C C D D Text Here A B B D D C C C Text Here This slide covers all those people who would be responsible for project implementation. 7
- 8. Role ExecutiveSponsor ProjectSponsor SteeringCommittee AdvisoryCommittee Role#5 ProjectManager TechLead FunctionalLead SME ProjectTeam Member Developer Administrative Support BusinessAnalyst Role#4 Role#5 Consultant PMO Role#3 Role#4 Project Deliverable (or Activity) Project Leadership Project Team Member Project Sub-Teams External Resources Initiate Phase Activities Request review by PMO A/C R/A R/A A/C C Submit project request R A Research solution I R/A A/C A/C C C C Develop business case I A/C I I R/A C C C C C C Plan Phase Activities Create project charter C C R/A C C C C C Responsibility Assignment Matrix - RACI 8 This slide describe the four types of association of a role to a task , represented in a simple task vs. role diagram or matrix.
- 9. Create Schedule I I I I R/A C C C C C C C C C I Create Additional Plans As Required I I I R/A I I I I I C I Execute Phase Activities Build Deliverables C/I C/I C/I C/I R/A R/A R/A R/A R/A A/C Create Status Report I I I I R/A R/A R/A R/A C I Control Phase Activities Perform Change Management C C C R A A A C I Close Phase Activities Create Lessons Learned C C C C R/A C C C C C C C C C Create Project Closure Report I I I I R/A I I I I I I I I Responsibility Assignment Matrix – RACI Contd… 9 R- Responsible A- Accountable C- Consulted I- Informed This slide describe the four types of association of a role to a task , represented in a simple task vs. role diagram or matrix.
- 10. R Recommend: Person(s) Who Recommends An Option Leadership Team Project Team External Resources A Agree: Person(s) Who Must Agree With The Recommendations P Perform: Person(s) Who Must Agree With The Recommendations I Input: Person(s) Providing Input To The Recommendations D Decide: The Single Decision Maker Work Area Task Description DG JR Whole Team DS KG NR AAP CF BP AJ SD SP Planning Decisions Agree budget Determine the scope of the project Out source or insource? D I I A I/P P R/P R/P I Exaction Decisions Produce deliverable X Produce deliverable Y Responsibility Assignment Matrix - RAPID 10 This slide describe the five types of association of a role to a task , represented in a simple task vs. role diagram or matrix . Use it, to manage the project details.
- 11. Project Management Cycle 11 ▪ Identify Need ▪ Establish Feasibility ▪ Look for alternatives ▪ Present the proposal ▪ Approval to proceed Conceive ▪ Develop the plan ▪ Assess the risk factors ▪ Allocate budget ▪ Present the project brief ▪ Obtain approval Develop • Design review • Quality assurance • Control • Verify the performance results • Do modifications • Progress monitoring • Forecasting and reporting • Deliver the project Execute ▪ Reviews & acceptance ▪ Issues management ▪ Re-assign remaining tasks ▪ Project closing Finish Timeline Phase 1 Concept Phase 2 Planning Phase 3 Execution Phase 4 Transfer LevelofTotalEffort We have mentioned a framework of the project lifecycle, you can use it as per your requirements.
- 12. Work Breakdown Structure 12 Phases Duration (in Days) Number of Resources Define the Problem • Meet users • Determine scope 2 1 2 2 Produce the Project Schedule • Develop Work breakdown structure • Estimate resources & duration 2 2 - 3 Confirm Project Feasibility • Identify tangible & intangible costs • Evaluate technical & resource feasibility 4 6 2 1 Staff the Project • Develop a project resource plan • Organize project team 3 7 2 6 Launch the Project • Execute the project • Set up project facilities & resources 8 4 7 3 Define the Action Plan of Roles and Responsibilities as per the Tasks or Phases.
- 13. Project Cost Estimate 13 ID Task Hours Duration (Days) Resources Dependency Resource Hourly Rate Estimated Budget 1 Analyzing the Current System 45 6 1 business analyst - $ 80 $3,600 2 Planning the Project 36 5 1 PMO 1 $ 75 $2,700 3 Purchasing Servers 12 2 1 supply chain 1 $ 65 $780 4 Server Costs - - 2 servers 3 $8000 per server $16,000 5 Customizing the New System 180 23 4 programmers 2 $ 110 $19,800 6 Testing the System 160 20 2 QA 5 (start – to – start + 6 days) $ 70 $11,200 7 Transferring the Data to the New System 50 7 2 data migration 6 $ 90 $4500 8 Measuring the Project 60 32 1 PMO 2 $ 75 $4,500 9 Measuring the Project 120 45 1 PM - $ 140 $16,800 10 Miscellaneous - - - - 10% of the overall estimation $7,980 overall 663 140 $ 87,780 This slide can be used to measure the productivity and the cost of projects, through out the project lifecycle.
- 14. Project Communication Plan 14 Communicate What Purpose Frequency / Duration Communicate to Communication Method Team Stakeholders Initial Request Analysis Determine Business Case At Concept; then updated as it changes Leadership Team Project Sponsor Documented Discussion, Analysis, Formal Report Project Justification Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Portfolio Prioritization Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Initiative Authorization Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here This is another way of maintain a communication plan for the project
- 15. Project Management Gantt Chart 15 Phase 01 Phase 02 Phase 03 Phase 04 TaskTitle Task Owner StartDate DueDate Duration WEEK 1 WEEK 2 WEEK 3 WEEK 4 WEEK 5 Week 6 Week 7 Week 8 M T W R F M T W R F M T W R F M T W R F M T W R F M T W R F M T W R F M T W R F Project conception & initiation Text Here 4/3/17 1/2/19 6 Project chapter Text Here 2/5/17 1/3/19 2 Project Chapter Revision Text Here 2/8/17 3/1/19 7 Text here Text Here Text here Text Here Text here Text Here Text here Text Here Project definition & planning Text Here 2/3/17 9/6/19 Scope & goal setting Text Here 6/2/17 1/7/19 budget Text Here This slide covers the entire work plan of the project split across different months. You can alter it as per your requirements.
- 16. Project Management Gantt Chart 16 Text here Text Here Text here Text Here Product launch & execution Text Here Status tracking Text Here Text here Text Here Text here Text Here Text here Text Here Text here Text Here Project performance /monitoring Text Here Project objectives Text Here Quality deliverables Text here Text here Text Here Text here Text Here Project performance /monitoring Text Here Project objectives Text Here This slide covers the entire work plan of the project split across different months. You can alter it as per your requirements.
- 17. Task Task Type Task Status Priority Assigned to Date Assigned Date Deadline Ideation Marketing Assigned Medium Scott 25-jan-18 10-feb-18 Testing Bug Created High Elizabeth M 30-jan-18 5-feb-18 UI Design Enhancement In-progress Low Nathan 25-jan-18 20-feb-18 User Login Credential Enhancement Resolved Medium Sarah 2-feb-18 8-feb-18 Work Priority Allocation-1/2 17 Total Hours Spent 49 This table can be use for assigning project tasks with the scale of prioritization. Use it as per your requirements.
- 18. Work Priority Allocation-2/2 18 JAN FEB MAR APR MAY JUN Web Team Mobile MockUp Marketing Team Performance Management Analytics Content ReviewPricing ReviewLegal Generation SEO PlanCustomer OutreachMarket Analysis Mobile Mock Up UX improvement Cloud Support UX improvement Automatic Renewal Service Android Application Interactive dialogue box Ticketing system Application upgrade Q3 initiative Shopping cart improvement s API Self Service Portal Security 2.0 On Premise Backup Code review 3rd Party Integration New admin console estone chart e to manage ale of project vities. High Priority Mid Priority Low Priority
- 19. 19 ProjectTrackingPlan Are project outcomes delivering on business expectations? • Report Roi, NPV, IRR and payback period of each project • Report net operating margins • Utilization of assets Financial Are we continuously improving our work processes?• Maintain timing of approval sign – offs • Maintain scope change control processes • Maintain timely production of management reports Process Are we meeting customer & stakeholder expectation ? • Minimize schedule, budget, quality & scope variance • Minimize safety and environmental incidents • Reduce time to respond to project issues Customer Are we delivering on cost schedule, quality, reliability & safety• Keep promises made to customers, employees & stakeholders • Protect company image and reputation • Improve customer satisfaction ratings Execution Below is an illustration of four common KPI objectives to keep a track of overdue tasks.
- 20. Our Mission 20 Our Vision This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Our Mission This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Our Goal This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 21. Financial 21 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Minimum 35% This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Medium 50% This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Maximum 85%
- 22. Comparison 22 Male This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 80% Female 60% This slide is 100% editable. Adapt it to your needs and capture your audience's attention. VS
- 23. About Us 23 Target Audiences This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Preferred by Many This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Value Client This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 24. Venn 24 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 25. Bulb or Idea 25 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
- 26. Puzzle This slide is 100% editable. Adapt it to your needs an capture your audience's attention. This slide is 100% editable. Adapt it to your needs an capture your audience's attention. This slide is 100% editable. Adapt it to your needs an capture your audience's attention. This slide is 100% editable. Adapt it to your needs an capture your audience's attention. 71% 60% 55% 34% 26
- 27. Magnifying Glass 27 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 01 02 03 04
- 28. Thank you 28 Contact Numbers 0123456789 Address # street number, city, state Email Address emailaddress@123gmail.com