Lead package project management
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This document provides guidance on increasing project management effectiveness through understanding key concepts like purpose, goals, timelines, synergy, and crisis management. It discusses defining an overarching team purpose and end goals that guide priority-setting and timelines. The importance of creating detailed week-by-week timelines and tracking progress is emphasized. Managing synergy across interconnected teams and planning for potential crises through prevention, response, and lessons learned is also covered at a high-level. The document aims to help project managers improve efficiency and stay on track to achieve objectives.
Lead package project management
- 1. Increasing Effectiveness through Understanding Project Management
- 2. What kind of Projects do we handle in AIESEC? University Relations iGCDP Projects Implementing GIP LNs and Sub-Products YE to drive oGCDP and TMP TLP Delivering events that contribute to ELD growth and branding Sales for BD and iGIP IR via IM to boost delivery rate
- 3. It’s simple – Managing your project in a given time duration makes you EFFECTIVE. Effectiveness IS DOING the things that get you CLOSER to your GOAL in a given time duration.
- 4. Let’s get started – STEP 1
- 5. Belief – WHY are we doing this project? - Why are we doing this? - Vision and defining team Purpose - What is the end goal? - Top 3 priorities
- 6. How to define a team purpose? Questions you can ask yourself and the team: - How is our project contributing to our overall LC vision? - What would be missing without this project? - What is the impact “we as a team together” want to achieve?
- 7. Your Team Purpose needs to guide the team and you throughout the term. The importance of a task is determined by whether it brings you closer to your purpose or not.
- 8. END goals lead you to MEAN goals and not the other way around. End Goal is what you need to achieve. Example: 20 oGCDP realizations from across 2 universities Means Goals (Top 3 priorities) - Marketing and effective promotion – with tangible goals to measure effectiveness - EP Preparation – Through Expectation setting and EPIC Delivery - IR and 80 percent delivery rate.
- 9. STEP 2
- 10. Project Management Step 2 Timeline creation and Project tracking HR Management Synergy Management Crisis Management
- 11. Timeline creation and Project Tracking
- 12. Timeline Creation Example – 50 oGCDP Eps realized by May 30th – Term starts 1st Feb • By when do these forms need to be matched? How many forms need to be matched? • For these forms to be matched by this date, how many raises do I need on the system and by when? • What are the key activities the team needs to do in order to get the raises up by this date? And timelines for the same.
- 13. Now create week wise timelines. • What do your timelines need to include? - Week wise – Number of team meetings, appointments, goal that needs to be achieved at the end of every single week. Along with a performance tracker for the team.
- 15. Example: oGCDP team - Raising Raising oGCDP team Marketing team – UR TM – EP recruitment 1. Define your synergy points clearly 2. Include synergy timelines within your project plan 3. Ensure you do a quick meeting at the beginning of the project so the synergy responsibles are on board and have the same plan and bottom line 4. Define very clearly WHO is doing what. Eg: Promotion material and design – marketing, Selling and appointments – oGCDP raising team.
- 17. Crisis Management With better planning, improved efficiency, and increased productivity, the number of crises you encounter should decline. However, you can’t plan for everything, so in this module we’ll look at what to do when a crisis does occur. In a crisis, be aware of the danger, but recognize the opportunity. John F. Kennedy
- 18. When the Storm Hits Who else needs to know about this? What events will this impact? What will happen next? What were the causes? What happened?
- 19. Creating a Plan Identify the problem Decide on a solution Break it down into parts Create a timeline
- 20. Executing the Plan Continue evaluating the plan working Stay organized and on top of events Deliver communication to others
- 21. Lessons Learned Why it happened Learn from the event Prepare
Editor's Notes
- #19: The key to successfully handling a crisis is to move quickly and decisively, but carefully.
- #20: Once you have gathered the data, it’s time to create a plan. The best approach is to identify the problem, decide on a solution, break it down into parts, and create a timeline.
- #21: In this example, your manager is probably pretty anxious to get that report!
- #22: In the case of illness, for example, you could prepare a short contingency plan indicating who will be responsible for your correspondence, projects, and general responsibilities in case you are ill for an extended period. Make sure you share these plans with the appropriate people so that they can be prepared as well.