Leveraging Cloud Based Technologies for Increased Team Productivity
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The document discusses leveraging cloud-based technologies to enhance team productivity, focusing on tools for file sharing, communication, and project management. It emphasizes the benefits such as increased collaboration, improved organization, and cross-team communication, while providing a comprehensive list of recommended applications. Strategies for successful implementation and gaining user adoption are also outlined, highlighting the importance of integrations and ongoing support.
Leveraging Cloud Based Technologies for Increased Team Productivity
- 1. Levering Cloud Based Technologies for Increased Team Productivity Wed, Oct 12, 2016 11:00 AM - 12:00 PM CDT
- 2. Justin Denton • Justin Denton is a Technology Innovator, from developing new Technologies at IBM which were deployed to millions of new IBM machines between 2002 to 2011 to being the Faculty Lead and acting Dean for the School of Technology at Rasmussen College. Justin has always taken to heart the continued evolution of implementing technology into his day to day work.In his most recent endeavor Justin has taken on the role of Senior Manager with Collegis Education for which he runs a division of the company that is focused on supporting over 40 College’s and Universities’ online classroom environments. His current focus is to provide industry leading levels of support to the Higher Education Industry as well as grooming team members of the support center into high performing technology professionals ready to promote into elevated roles or responsibility within the company. Justin’s passions are new technologies, education, business process development, and accelerating the growth of individuals through custom tailoring learning technologies.
- 3. Leveraging Cloud Based Technologies for Increased Team Productivity • Do you commonly find yourself working different shifts, in different locations or just wanting to check into work while your own vacation? If you’re at this level of ​juggling then this is the webinar for you. We will discuss how to utilize cloud based technologies such as One-Note, Google Docs, Google Apps, and other Media and Sharing Collaboration sites in a way to increase your and your team’s overall productivity. We will discuss how to manage cross team collaboration, keep things organized and how to ensure accountability to the various simultaneous changes that will occur when using cloud technologies.
- 4. What is Cloud Collaboration? • Cloud collaboration is a type of enterprise collaboration that allows employees to work together on documents and other data types, which are stored off-premises and outside of the company firewall.
- 5. Agenda • Tools • Increase Productivity • Cross-Team Collaboration • Keeping it Organized • Getting People On-Board • Integrations
- 6. Tools All the tools you’ll ever need to get your Cloud efficiencies running…
- 7. Why use Cloud tools? • Disorganization • Lack of Collaboration • Overloaded Inbox • In-ability to communicate in real time • Hard to find files • No method of notification
- 8. The Tools File Sharing Tools: • HighTail • SugarSync • DropCanvas • Minus • WeTransfer • Dropsend • SendSpace • Itrnsfr • TransferBigFiles • SendThisFile • OneHub • Droplr • CloudApp • Egnyte • Ge.tt • 4shared • MediaFire • Box.Net • DropBox • Google Drive Communication Tools: • Azendoo • Contriber • eXo Platform • Fleep • Jostle • Kaleo Software • Moxtra • Pie • Rocket.Chat • Ryver • Hall • Google Docs • Yammer • Lync • Skype • Fuze • Glip • Boxtra24 • MatterMost Document Creation Tools: • Google Apps • Office 365 • Standstorm Oasis • Framasoft • Open365 • Zoho • OX • HyperOffice • Think Free Office • Live Documents • Google Apps
- 9. Main Purposes for Cloud Based Collaboration • Presentations • Project Management • Communication • Document Management • File Sharing
- 10. Categories File Sharing • One Drive • Box.Net • DropBox • Google Drive Document Mgmt • Office 365 • Google Apps Presentations • Ubiq • Canva • Mural.ly Communication • Slack • HipChat • Glip • Bitrix24 Project Mgmt • Asana • Trello • Teamwork
- 11. What should I use? • File Sharing – Google Drive / DropBox • Document Management – Office 365 • Presentations – Google Hangouts • Communication - Slack • Project Management – Trello
- 13. How can these tools increase productivity? • Increased Collaboration • Higher off-site productivity • Running History of activity • Great alternative to email • Captures non-email users • Social Media Like Toolset • Ability to Integrate all your apps through a common central location.
- 15. Slack
- 16. HipChat
- 17. Glip
- 18. Bitrix24
- 19. Accessibility to the MAXX! • Select a tool that allows you to access it from multiple types of devices. • Mobile • Desktop • Cloud • Web Browser • Smart TV
- 21. Why should I talk to other Teams? • Increased Team Collaboration builds stronger libraries • Common set of tools between all departments • More people = more fun • Eliminate Passing the Buck Syndrome • No more finger pointing
- 22. Invite and Add • Once implemented keep inviting and adding people • Add teams and departments and assign them channels • Never get rid of the General Channel • Make announcements Channel • Install Integrations that all departments can use
- 23. Benefit from… • Increased departmental transparency • Improved culture within the Library • Making information easier to find • Reduce meetings • Reduce email clutter • Embrace Goofy/Silly behavior but dedicate a channel for it. • I use #random
- 25. How? • Use a Main Communication Platform as your method of Organization. • Many options to organize • By Public Threads • By Private Threads • By Teams • Keep all person-to-person communications in same location • Continue to integrate Cloud Tools • Broadcast Integration • Eliminate the chaos of emails
- 26. Organization 101 • Establish naming conventions for Channels • #location-department-channel purpose • Use Description area when adding new Channels • Learn Twitter referencing • # = Channel Reference • @ = Message to notify a person or group • Centralize site administration • Review and agree on Integrations • Limit Integration overload • Learn to use integrated search • Establish etiquette guidelines
- 27. Organization 201 • Channel Management • Leave Channels you don’t use • Archive un-used channels • Adjust notification configuration • Host Private & Public Channels • Hide Channels with no activity • Don’t make every channel a dumping ground • Limit Integrations to specific channels • Integrate as many apps to make all activities centrally located • Leverage Reporting to make better decisions • Open a channel to the public
- 28. Integrations Keeping your tools talking to one another
- 29. What are Integrations and Why? • Integrating your Apps makes your overall goal more achievable • Choosing Apps that integrate into your main communication platform, increases usage. • Share files easier • Drive greater awareness • Minimizes the need to know multiple systems
- 31. Knowledge, Recognition, Bots, Surveys • Give Kudos & Automate them too • Leverage Automation Bots to streamline repetitive tasks • Put knowledge sharing on Blast • Build Custom Interfaces • Integrated Polling • Email to Channel
- 33. How do I get people to use this stuff? • Start a library wide initiative • Have Training on usage of tools • Slow & Steady • Be Persistent • New tools typically bring better features • Out with the Old in with the New
- 34. Proof Case • Integrations are key to making the implementation successful. • Built more integrations if they don’t exist. • Leverage Email to Channel to break the bad email habit. • Continue to pull things into your Main Communication Channel • Leverage apps that use integrations or have the ability to send items back to your Main Comm Channel.
- 35. What Next??
Editor's Notes
- #5: Employees use a cloud-based collaboration platform to share, edit and work together on projects. Cloud collaboration enables two or more people to work on a project at once. A cloud collaboration project begins when one user creates the file or document and then gives access to certain individuals; for example, the project creator may share a link to the project that allows others to view and edit it. Users can make changes to the document at any time, including when employees are viewing and working simultaneously. All changes are saved and synced so every user sees the same version of the project. Cloud collaboration has become more sophisticated as vendors try to attract customers. It is common for a collaboration tool to include a way for project participants to see who else is viewing the document and to communicate with each other while working, such as through comments or a chat function. Tools also often allow users to set up email alerts for when a file is changed. These and other functions help increase worker efficiency and productivity.
- #9: There are SOOO many tools out there.. Too many to even attempt to keep up with.. And really to many to help make a quick decision about. In all reality, its near impossible to try out these tools and really find the best tool without actually trying quite a few, spending to much time to have your team logon test it out and get feedback about the tool. In some instances some of the tools cost money to try and this may be an expense that you never like and end up going with another version. Luckily some of these tools have a free version that will get you on the system and then you can work into a paid subscription.
- #11: https://www.goubiq.com/best-collaboration-tools-to-increase-team-productivity/ http://blog.capterra.com/the-top-13-slack-alternatives/
- #14: (Based on app selection)
- #15: For this scenario we are going to talk about Slack as our Main Communication Platform.
- #22: Departments can now solve issues collaboratively rather than just passing the buck. because everyone is after the same goal.
- #32: Have a must use program but no application integration in your Communication Interface? Then Many of these interfaces have the ability to build custom interfaces to pull data into them and display.
- #34: There is just a TON of stuff potentially you may start to transition over too.. Dumping all of this at one time will be overwhelming to many.. So gradually introduce your new apps.. Start with your Main Communication Platform (SLACK), then as people get used to slack and are actively using the tool then start swithcing to applications that have plugins to Slack that will increase the functionality of your Main Communication Platform and drive additional appreciation.. After you get to the end.. Everyone will be doing most of ther edaily duties out of Slack and not using other applications. Plus later on it makes on-boarding people a lot easier because eyou just need to traing them on one or two apps. ---- Employee's motivations for using cloud collaboration tools vary, but the impetus is often that workers find the cloud tool to be better in some way than an old tool. Employees may think the cloud collaboration tool is faster, looks nicer, is easier to use and more.