Lexmark Smart Document Capture for Military Overview Presentation
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Smart Document Capture for Military provides a seamless document processing solution for the Department of Defense (DoD) built for their needs. It helps streamline error-prone and inefficient paper-based processes across DoD agencies by enabling documents to be scanned, classified, and routed digitally. The solution integrates effortlessly with core systems, is usable across all devices and departments, and automates workflow processes while maintaining security and compliance.
Lexmark Smart Document Capture for Military Overview Presentation
- 1. Smart Document Capture for Military Seamless document processing built for DoD
- 2. Maintain systems in the wake of static or decreasing budgets: Need to find ways to get the most out of technology investments Pursue Defense Reforms: Need to boost internal efficiencies to eliminate waste and delays Reduce paper- intensive processes: Need to find ways to streamline and automate DoD today: Top priorities 2© 2017 Lexmark. All rights reserved.
- 3. Compliance changes and risks Unmanaged content Process errors, delays and inefficiencies The problem with paper 3© 2017 Lexmark. All rights reserved. Technical challenges ! ! ! !
- 4. 4© 2017 Lexmark. All rights reserved. Streamline processes with Smart Document Capture for Military Smart Document Capture for Military helps DoD organizations leverage Lexmark’s smart MFP platform to simplify and speed up error prone and inefficient paper-based processes across their agencies
- 5. 5© 2017 Lexmark. All rights reserved. Seamless integration: Effortless connectivity to core business systems and platforms with ease Operations-wide usability: One solution and experience for all devices, departments and personnel Smart process management: Automated classification, verification and compliance checks Capabilities built for government: Industry-specific features built into the MFP to kick-start business processes Built-in security: PKI/CAC-enabled to ensure authorized use Smart Document Capture: How it works
- 6. 6© 2017 Lexmark. All rights reserved. Get paper documents into digital formats sooner Drive greater efficiency, speed and accuracy Reduce processing costs Boost security and compliance Smart Document Capture: Why it matters
- 7. Smart Document Capture in action: Processing warfighter documents 7© 2017 Lexmark. All rights reserved. At the MFP, George, a warfighter, uses his CAC card to authenticate and selects the HR icon from the MFP touchscreen The MFP uses information found on the CAC card to populate file names, routing and other key information Upon prompting, George scans the documents, and is presented with a thumbnail image George completes the process and receives a confirmation The scanned images (all in the proper format) are automatically sent to the appropriate HR Unit clerk George is a warfighter who needs to update the information in his personnel record. 0 0 1 1 0 0 0 1 0 0 1 0 0 1 1 0 1 1 0 1 1 0 0 0 0 0 1 1 0 0 1 0 0 1 0 0 1 1 0 1 0 0 1 1 All original documents remain in George’s control, while the HR clerk is provided with the exact information needed without anytime scanning or searching.
- 8. Smart Document Capture in action: Scanning to back end systems (ex: SharePoint) 8© 2017 Lexmark. All rights reserved. With purchase orders and requisition documents in hand, Julie uses her CAC card to authenticate at the MFP, and selects the SharePoint icon on the MFP touchscreen Information from the CAC card and Active Directory enables Julie to access her authorized sites and libraries Julie scans the documents, and is prompted to input metadata required by SharePoint From the MFP touchscreen, Julie navigates the SharePoint directory to scan the documents directly to the correct location Julie, DoD employee, needs to save purchase and requisition paperwork in SharePoint. With Smart Document Capture, Julie eliminated more than 60% of the steps usually required to submit a document to SharePoint.
- 9. Smart Document Capture in action: Onboarding DoD personnel 9© 2017 Lexmark. All rights reserved. With original documents in hand, Susan uses her CAC card to authenticate at the MFP, and selects the HR Capture icon from the MFP touchscreen The MFP uses information found on the CAC card to populate file names, routing data and other key information Susan scans the documents, and is presented with a thumbnail image to confirm scanning is correct Susan completes the process and receives a confirmation The scanned images (all in the proper format) are automatically sent to the appropriate HR Unit clerk 0 0 1 1 0 0 1 0 0 1 0 0 1 1 0 1 0 0 1 1 Susan, a new warfighter, needs to submit personnel documents to complete her onboarding process. Since Smart Document Capture routes Susan’s documents directly to the right clerk, HR processes will be simple, fast and require minimal manual steps.
- 10. Smart Document Capture in action: Facilitating property book audits 10© 2017 Lexmark. All rights reserved. With the document in hand, Bill uses his CAC card to authenticate at the MFP selects an icon from the MFP touchscreen Bill scans the hand receipt and completes the steps to name, tag and classify it, all from the MFP Once complete, the scanned file is automatically sent to the appropriate logistics staff personnel Bill receives a confirmation that the hand receipt has been received Bill is a DoD employee who needs to submit a hand receipt into the agency’s system for audit purposes. 0 0 1 1 0 0 0 1 0 0 1 0 0 1 1 0 1 1 0 1 1 0 0 0 By leveraging Smart Document Capture, Bill’s agency will be better prepared for audits and better enabled to eliminate lost hand signature documents
- 11. 11© 2017 Lexmark. All rights reserved. Deep industry expertise Proven success Customizable capabilities to your needs The Lexmark advantage
- 12. Next Steps 12© 2017 Lexmark. All rights reserved.