Making Your IEP System Work for You: 5 Questions to Ask About Your IEP System
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The webinar series discusses effective IEP systems through five key questions focusing on compliance, adaptability, and data-driven decision-making. Alex Brecher, CEO of Accelify, highlights the importance of an adaptable IEP system that supports modern educational challenges while tracking student progress. The presentation emphasizes the necessity of continuous improvement in achieving better outcomes for students with disabilities.
Making Your IEP System Work for You: 5 Questions to Ask About Your IEP System
- 1. SPEDCHAT  WEBINAR  SERIES  Making  Your  IEP  System  Work  for  You:   5  Ques4ons  to  Ask  of  Your  IEP  System Â
- 2. SPEDCHAT  WEBINAR  SERIES  Weâre  Social  Tweet  about  the  webinar  using  #SpedChatWeb   and  follow  us  on  social  to  ïŹnd  out  about   future  webinars,  events,  news,  and  contests.  @AccelifyLLC  facebook.com/Accelify  linkedin.com/company/accelify-Ââllc Â
- 3. SPEDCHAT  WEBINAR  SERIES  About  Our  Guest  Alex  Brecher,  CEO  Accelify    Alex  Brecher,  Chief  Execu4ve  OïŹcer  of  Accelify,  has  directed  special  educa4on  management  system  implementa4ons  with  districts  such  as  LAUSD,  Broward  County  Public  Schools,  Dallas  ISD,  DC  Public  Schools,  and  many  others.  As  CEO  of  Accelify  for  the  past  six  years,  Alex  has  transformed  the  company  from  a  niche  Medicaid  billing  company  to  a  leader  in  educa4on  management  solu4ons.  Alex  also  co-Ââ founded  Accelify  Consul4ng,  a  bou4que  Special  Educa4on  consul4ng  ïŹrm  staïŹed  by  world  class  Special  Educa4on  experts. Â
- 4. SPEDCHAT  WEBINAR  SERIES  5  QuesIons  to  Ask  of  Your  IEP  System   1.⯠Does  my  IEP  system  proacIvely  ensure  compliance?    2.⯠Is  my  IEP  system  adaptable?   3.⯠Is  my  IEP  system  only  an  âIEP  systemâ?   4.⯠Does  my  IEP  system  support  data-Ââdriven  decision  making?   5.⯠How  does  my  IEP  vendor  ensure  we  are  reaping  the  full  beneïŹt  of  our  system? Â
- 5. SPEDCHAT  WEBINAR  SERIES  SPEDCHAT  WEBINAR  SERIES  Taking  the  Temperature:  40  Years  of  IDEA  Â
- 6. SPEDCHAT  WEBINAR  SERIES  History  of  IDEA  Nov.  29  1975  EducaIon  for  All  Handicapped  Children  Act  is  passed  (now  IDEA)  1967  200,000  with  signiïŹcant  disabili4es  were  in  state  ins4tu4ons  1970  Public  schools  only  educated  1  in  5  students  with  disabili4es  1975  1.8  million  children  with  disabili4es  were  being  excluded  from  public  schools Â
- 7. SPEDCHAT  WEBINAR  SERIES  Where  are  we  now  â  40  years  into  IDEA?  More  than  6.7  million  students  are  now  being  served  by  IDEA  57%  Inclusion  %  of  SWDs  educated  in  general  educa4on  classrooms  for  more  than  80%  of  the  day Â
- 8. SPEDCHAT  WEBINAR  SERIES  But  we  sIll  have  a  long  way  to  go  ⊠  Achievement  Gap  âąâŻ Reading:  88%  of  SWDs  in  4th  grade  and  92%  in  8th  grade  tes4ng  below  proïŹcient   âąâŻ Math:  83%  of  SWDs  in  4th  grade  and  92%  in  8th  grade  tes4ng  below  proïŹcient  Â
- 9. SPEDCHAT  WEBINAR  SERIES  But  we  sIll  have  a  long  way  to  go  ⊠  Achievement  Gap  2015  Smarter  Balanced  Test  results  in  California  indicated  that   âąâŻ Literacy:  88%  of  SWDs  did  not  meet  standards   âąâŻ Math:  91%  of  SWDs  did  not  meet  standards   0  20  40  60  80  100  Math  Literacy  %  of  SWDs  who  met  standards  %  of  SWDs  who  did  not  meet  standards Â
- 10. SPEDCHAT  WEBINAR  SERIES  But  we  sIll  have  a  long  way  to  go  ⊠   GraduaIon  Gap:   2014  gradua4on  rates  reached  high  of  82.3%   âąâŻ 33  states  graduate  less  than  70  percent  of  SWDs  âąâŻ 7  of  those  states  graduate  less  than  50  percent  of  SWDs Â
- 11. SPEDCHAT  WEBINAR  SERIES  But  we  sIll  have  a  long  way  to  go  ⊠  DisproporIonality  âąâŻ SWDs  are  more  than  twice  as  likely  (13%)  to  receive  an  out  of  school  suspension  than  their  general  educa4on  peers  (6%)  Â
- 12. SPEDCHAT  WEBINAR  SERIES  But  we  sIll  have  a  long  way  to  go  ...  2015  State  DeterminaIons  Under  RDA  âąâŻ 6  meet  the  requirements  and  purposes  of  IDEA  âąâŻ 36  need  assistance  in  implemen4ng  the  requirements  of  IDEA  âąâŻ 3  need  intervenIon  in  implemen4ng  the  requirements  of  IDEA;  or  Needs  substan4al  interven4on  in  implemen4ng  the  requirements  of  IDEA. Â
- 13. SPEDCHAT  WEBINAR  SERIES  SPEDCHAT  WEBINAR  SERIES  1.  Does  my  IEP  system  proacIvely  ensure  compliance?   a.k.a  âGet  it  Done  Right  the  First  Timeâ Â
- 14. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  proacIvely  ensure  compliance?   Districts  naIonwide  struggle  with  compliance   âąâŻ 35%  of  SWDs  not  receiving  enIrety  of  services  recommended  (more  than  60,000)  âąâŻ 5%  of  SWDs  not  receiving  ANY   services  (approx.  9,000)   âąâŻ 30%  of  students  slated  for  Ini4al  IEP  evalua4on  were  not  reviewed  within  mandated  60  days  Â
- 15. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  proacIvely  ensure  compliance?   Compliance  Factors   Sequencing  &  Timelines  ValidaIons   Permissions   &  Privacy Â
- 16. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  proacIvely  ensure  compliance?   Responsive  FuncIonality  to  Drive  Compliance    Perform  valida4ons  at  every  level  to  ensure  accurate  data  entry    Alert  appropriate  staïŹ Â when  4melines  are  approaching  or  are  not  met  Prevent  staïŹ Â from   bypassing  steps/events  Prepopulate  ïŹelds  to  prevent  duplicate  data  entry,  save  4me  and  ensure  data  accuracy Â
- 17. SPEDCHAT  WEBINAR  SERIES  SPEDCHAT  WEBINAR  SERIES  2.  Is  my  IEP  system  adaptable? Â
- 18. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  adaptable?  Challenge  with  most  IEP  systems:  According  to  a  2016  GAO  Report,  Teachers  and  district-Ââlevel  administrators  rated  some  tasks  as  being  par4cularly  4me-Ââ consuming,  such  as   âąâŻ Preparing  IEP  documents  âąâŻ Enforcing  compliance  âąâŻ Determining  special  educa4on  eligibility  âąâŻ Using  technology   Â
- 19. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  adaptable?  Deterrents  to  upgrading  or  replacing  exisIng  technology     âąâŻ Despite  30%  repor4ng  budget  increases,  54%  sIll  indicate  that  they  donât  have  enough  money  to  âmeet  overall  expectaIons  of  the  school  board/district  leadersâ   âąâŻ 68%  plan  to  delay  replacements  of  technology,  or  defer  maintenance   (a  decision  that  the  consor4um  argues  results  in  waste  and  ineïŹciency)   âąâŻ Most  systems  are  oïŹ Â the  shelf  products  with  limited  ïŹexibility Â
- 20. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  adaptable?   What  does  an  adaptable  IEP  system  look  like?   âąâŻ Accommodates  your  process  rather  than  determining  it   âąâŻ Allows  for  customiza4on  without  imposing  addi4onal  costs  (or  vendor  involvement)   âąâŻ Supports  process  management  as  opposed  to  document  management   âąâŻ Allows  you  to  adapt  to  changing  regulatory  and  âbusinessâ  environments  ⊠ quickly   ⊠ right  now  ⊠ by  me? Â
- 21. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  adaptable?  What  kinds  of  ïŹexibility  and  funcIonality  should  I  look  for  in  an  adaptable  IEP  system?   Data   Access  Form   CreaIon  User   Permissions   Interoperability  WorkïŹow Â
- 22. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  adaptable?    WorkïŹow:  System  is  built  around  your  process  and  is  responsive  to  changes  in  your  workïŹow.     âąâŻ WorkïŹows  are  outlines  of  your  op4mal  âbusiness  processâ  for  a  plan  type   âąâŻ WorkïŹows  deïŹne  the  sequence  of  Events  and  Event  Groups  âąâŻ WorkïŹows  deïŹne  the  4melines  between  Events  and  Event  Groups   âąâŻ WorkïŹows  deïŹne  the  âtriggersâ  that  cause  subsequent  event  groups   Â
- 23. SPEDCHAT  WEBINAR  SERIES  WorkïŹows   Control  4meframe  and  triggers  between  events  EVENT  GROUP  EVENT  GROUP  EVENT  GROUP  X  days  X  days  EVENT  EVENT  Forms  Custom  Element  (mee4ng,  services,  goals/objec4ves,  etc.)  Custom  Element  (mee4ng,  services,  goals/objec4ves,  etc.)  Forms  ValidaIons    Event/Form/Field  Level  Forms  Custom  Element  (mee4ng,  services,  goals/objec4ves,  etc.)  Custom  Element  (mee4ng,  services,  goals/objec4ves,  etc.)  Forms  Forms  Custom  Element  (mee4ng,  services,  goals/objec4ves,  etc.)  Custom  Element  (mee4ng,  services,  goals/objec4ves,  etc.)  Forms  X  days  EVENT  EVENT  X  days  EVENT  EVENT  X  days  Is  my  IEP  system  adaptable? Â
- 24. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  adaptable?    Data  Access:  Data  should  inform  us  on  the  decisions  we  need  to  make,  not  just  support  the  decisions  we  are  already  making.   âąâŻ Real-Ââ4me  dashboards  around  your  key  performance  indicators  âąâŻ Customizable  build-Ââyour-Ââown  reports  âąâŻ Instantaneous  drill-Ââdown  capability  for  visibility  at  every  layer   Means  ⊠ no  need  for  vendor  interven2on  Â
- 25. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  adaptable?  Form  creaIon:  Should  not  require  major  customiza4on  eïŹorts  or  addi4onal  cost  ⊠ or  vendor  involvement Â
- 26. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  adaptable?  User  permissions:  Should  support  as  many  user  roles  as  necessary  in  your  environment Â
- 27. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  adaptable?  Demographic  informaIon  Assessment  Student  Progress  Interoperability:   Compa4bility/integra4on  with  outside  systems  is  key  State  ReporIng  Medicaid  Billing  Other Â
- 28. SPEDCHAT  WEBINAR  SERIES  SPEDCHAT  WEBINAR  SERIES  3.  Is  my  IEP  system  only  an  âIEP  systemâ?   Â
- 29. SPEDCHAT  WEBINAR  SERIES  Is  my  IEP  system  only  an  âIEP  systemâ?  15%  85%  Planning  Delivery  How  is  personnel  Ime  spent? Â
- 30. SPEDCHAT  WEBINAR  SERIES  3.  Is  my  IEP  system  only  an  âIEP  systemâ?  âąâŻ Can  I  create  and  manage  504  Plans?  âąâŻ Can  I  manage  the  pre-Ââreferral  and  evalua4on  process?  âąâŻ Can  I  manage  the  RtI  process?  âąâŻ Can  I  manage  plans  for  gioed  students?  âąâŻ Can  I  track  the  delivery  of  services  against  the  IEP?  âąâŻ Can  I  es4mate  resource  needs  based  on  IEP  informa4on?  âąâŻ Can  I  monitor  student  progress  easily?  âąâŻ Can  I  allocate  personnel  more  eïŹciently?  âąâŻ Can  I  cut  down  on  travel  4me?  âąâŻ Can  I  validate  Medicaid  claims  against  the  IEP?  âąâŻ Can  I  increase  reimbursements? Â
- 31. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  go  beyond  planning   to  ensure  eïŹecIve  plan  delivery?  To  ensure  eïŹecIve  and  eïŹcient  plan  delivery  that  gets  results,  your  IEP  system  should  help  you:  Develop  your  plan  EsImate,  allocate,  and  maximize  resources  Deliver  on  and  track  services  Access  ALL  Data  When  and  How  You  Need  It Â
- 32. PLANNING AcceliROUTEAcceliNURSE AccelPCSAcceliTRACK Service Scheduling and Tracking School Nursing Services Management Student Transportation Service Tracking Personal Care Service Management SERVICE DELIVERY AcceliBILL Contractor Management and Billing CONTRACTOR BILLING SERVICE DELIVERY AcceliCLAIM Medicaid Billing Management and Reporting MEDICAID BILLING AcceliDASH AcceliPIVOT AcceliREPORT Report Builder Real-Time Compliance and Revenue Dashboards around Key Performance Indicators Ad-Hoc Pivot Table Reporting Tool for Powerful Data Analytics In-Depth Real-Time Multi-Faceted Reports Unique Forms-Based Custom Report Building and Publishing Tool Decision Support AcceliSCHEDULE RESOURCE ESTIMATION RESOURCE ALLOCATION AUTOMATIC SCHEDULING Automated Resource Allocation and Scheduling for Service Providers AcceliPLAN IEP IEP Plan Development and Management AcceliPLAN EP EP Plan Development and Management AcceliPLAN 504 504 Plan Development and Management AcceliPLAN IFSP IFSP Plan Development and Management AcceliPLAN LEP LEP Plan Development and Management AcceliPLAN RtI RtI Plan Development and Management AcceliPLAN PSSP PSSP Plan Development and Management
- 33. SPEDCHAT  WEBINAR  SERIES  SPEDCHAT  WEBINAR  SERIES  4.  Does  my  IEP  support  data-Ââdriven  decision  making? Â
- 34. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  promote  data-Ââdriven  decision  making?  âąâŻ Before:  focus  was  on  ensuring  IDEA  procedural  requirements  were  being  met  âąâŻ Now:  focus  is  on  improving  educa4on  results  and  func4onal  outcomes  for  all  SWDs   Ship  from  Compliance  to  Results  Under  RDA Â
- 35. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  promote  data-Ââdriven  decision  making?  RDA  Core  Principals   âąâŻ Drives  improved  results  âąâŻ Encourages  States  to  direct  resources  to  where  they  can  have  the  greatest  posi4ve  impact  on  outcomes  âąâŻ Provides  diïŹeren4ated  incen4ves,  supports  and  interven4ons  based  on  each  Stateâs  unique  strengths,  progress,  challenges  and  needs  âąâŻ Minimizes  administra4ve  burden  and  duplica4on  of  eïŹort  âąâŻ Strives  to  be  transparent  and  understandable  to  educators  and  families Â
- 36. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  promote  data-Ââdriven  decision  making?  Visibility  at  Every  Level   IEP  systems  should  provide  districts  with  beqer  visibility  at  every  level  to  drive  beqer  decision  making.   Â
- 37. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  promote  data-Ââbased  decision  making?  Visibility  at  Every  Level   Gain  visibility  into  the  en4re  IEP  process  from  referral,  intake  and  assessment  and  eligibility  determina4on  to  service  planning,  transi4on  and  exit. Â
- 38. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  promote  data-Ââbased  decision  making?  Visibility  at  Every  Level   Track  and  monitor  the  delivery  and  eïŹcacy  of  services  âąâŻ Special  educa4on  administrators  âąâŻ Special  educa4on  providers Â
- 39. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  promote  data-Ââbased  decision  making?  Visibility  at  Every  Level  Evaluate  resource  needs  and  resource  alloca4on Â
- 40. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  promote  data-Ââbased  decision  making?  Visibility  at  Every  Level  Track  program  costs  Â
- 41. SPEDCHAT  WEBINAR  SERIES  Does  my  IEP  system  promote  data-Ââbased  decision  making?  Visibility  at  Every  Level  Interpret  outside  data  (ie.  Student  progress  data)  in  a  meaningful  way  Â
- 42. SPEDCHAT  WEBINAR  SERIES  SPEDCHAT  WEBINAR  SERIES  5.  How  does  my  IEP  vendor  ensure  we  are  reaping  the  full  beneïŹt  of  our  system?  Â
- 43. SPEDCHAT  WEBINAR  SERIES  âąâŻ During  implementa4on:   get  feedback  from  focus  groups  âąâŻ Post  implementa4on:  take  in  sugges4ons  and  required  enhancements  âąâŻ Measure  performance   âąâŻ Con4nually  and  con4nuously   review  evalua4on  data  âąâŻ Con4nually  and  con4nuously   follow  technology  trends  âąâŻ Con4nually  and  con4nuously  partner  with  clients  to  build  new  systems    âąâŻ "SCRUM"  based  development  âąâŻ Generally  demo  on  a  2  week  cycle  âąâŻ Limited  and  complete  roll  outs  (depending  on  cycle)    âąâŻ Iden4fy  key  stakeholders  âąâŻ Iden4fy  "focus  group"  makeup  âąâŻ Map  your  workïŹows  and  processes  âąâŻ Iden4fy  your  speciïŹc  valida4ons  and  4melines  âąâŻ Iden4fy  and  deïŹne  integra4on  requirements  âąâŻ Map  roles  and  permission  levels  How  does  my  IEP  vendor  ensure  we  are  reaping  the  full  beneïŹt  of  our  system?    Enhance  Plan  Execute  Evaluate Â
- 44. SPEDCHAT  WEBINAR  SERIES  How  does  my  IEP  vendor  ensure  we  are  reaping  the   full  beneïŹt  of  our  system?    Successful  ImplementaIons  should  Include: Â Â ĂŒïŒâŻ Par4cipa4on  and  coordina4on  among  all  key  stakeholders  /  user  groups Â Â ĂŒïŒâŻ Consulta4on  to  understand  current  processes  and  workïŹow Â Â ĂŒïŒâŻ Early  on  iden4ïŹca4on  and  tes4ng  of  outside  system  integra4ons  and  data  syncing Â Â ĂŒïŒâŻ Transi4on  planning Â Â ĂŒïŒâŻ Focus  groups  to  ensure  user  needs  are  met,  to  build  awareness,  and  to  secure  buy  in Â
- 45. SPEDCHAT  WEBINAR  SERIES  How  does  my  IEP  vendor  ensure  we  are  reaping  the   full  beneïŹt  of  our  system?    Successful  ImplementaIons  must  Include:    On-Ââgoing  Support   âąâŻ Dedicated  help-Ââdesk  âąâŻ Contextual  in-Ââsystem  training  documenta4on  /  knowledgebase  âąâŻ User  groups  âąâŻ Ongoing  performance  monitoring,  assessment  and  repor4ng  Comprehensive  and  Sustainable  Training   âąâŻ On-Ââsite  and  Virtual  Training  Op4ons  âąâŻ By  User-Ââgroup  âąâŻ TOT  (for  large  implementa4ons)  âąâŻ Ongoing  webinars  and  refresher  trainings  to  support  system  adop4on  Â
- 46. SPEDCHAT  WEBINAR  SERIES  SPEDCHAT  WEBINAR  SERIES  True  Cost  BeneïŹt  of  the  RIGHT  IEP  System Â
- 47. SPEDCHAT  WEBINAR  SERIES  True  Cost  BeneïŹt  of  the  RIGHT  IEP  System Â ĂŒïŒâŻ Improved  student  outcomes Â Â ĂŒïŒâŻ Decreased  due  process  costs Â Â ĂŒïŒâŻ Increased  dependability  of  service  delivery Â Â ĂŒïŒâŻ Increased  job  sa4sfac4on  among  district  staïŹ Â and  providers Â Â ĂŒïŒâŻ Increased  u4liza4on  of  resources Â Â ĂŒïŒâŻ Beqer  Results Â
- 48. SPEDCHAT Â WEBINAR Â SERIES Â SPEDCHAT Â WEBINAR Â SERIES Â Q&A Â
- 49. To  learn  more  about  Accelify  and  ïŹnd   out  about  future  webinars,  events,  and   news,  visit  www.accelify.com  or  follow   us  on  social  media.     Tank  you.   For  addi4onal  informa4on,  contact:  info@accelify.com   SPEDCHAT  WEBINAR  SERIES  Build  knowledge.  Gain  experIse.  Share  best  pracIces.     Thank  you.  Â