Microsoft Excel Features for junior high school
- 1. Return to Table of Contents MICROSOFT MICROSOFT EXCEL EXCEL Presented by: M.Usman Khaliq Syed M Umar Shah M.Ali Rae
- 2. Return to Table of Contents Excel is a computer program used to manipulate the data which can be numerical value. To create electronic spreadsheets. To organize data. To create charts To perform calculations. To create large spreadsheets Excel operates like other Microsoft (MS) Office programs and has many of the same functions and shortcuts of other MS programs. INTRODUCTION TO EXCEL
- 3. Return to Table of Contents OVERVIEW OF THE EXCEL SCREEN The Title bar is located at the very top of the screen. The Title bar displays the name of the workbook you are currently using. The Menu bar is located just below the Title bar. The Menu bar is used to give instructions to the program.
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- 5. Return to Table of Contents OVERVIEW OF THE EXCEL SCREEN . The Standard Toolbar provides shortcuts to the File Menu, as well as mathematical functions, chart creation, and sorting. The Formatting Toolbar provides shortcuts to font formatting as well as mathematical functions.
- 6. Return to Table of Contents FILE MENU When first opening Excel a worksheet will automatically appear. However, if you desire to open a file that you previously worked on go to the “File” option located in the top left corner. Select “Open.” To create a new worksheet go to the “File” option and select “New.” To save the work created go to the “File” option and select “Save.” To close an existing worksheet go to the “File” option and select “Close.” To exit the program entirely go to the “File” option and select “Exit.”
- 7. Return to Table of Contents EDIT MENU Among the many functions, the Edit Menu allows you to make changes to any data that was entered. You can: Undo mistakes made. Excel allows you to undo up to the last 16 moves you made. Cut, copy, or paste information. Find information in an existing workbook Replace existing information.
- 8. Return to Table of Contents VIEW MENU The View menu allows you different options of viewing your work. You can enable a Full Screen view that changes the view to include just the worksheet and Menu bar. You can zoom in on your worksheet to focus on a smaller portion.
- 9. Return to Table of Contents VIEW MENU You can change the view of your work so that it is page by page. You can insert Headers and Footers to your work. You can add comments about a specific cell for future reference.
- 10. Return to Table of Contents INSERT MENU The Insert Menu allows you to: Add new worksheets, rows, and columns to an existing. You can also insert charts, pictures, and objects onto your worksheet.
- 11. Return to Table of Contents FORMAT MENU You can change row and column width and height in the “Row” and “Column” options. You can rename worksheets and change their order in the “Sheet” option. The “AutoFormat” option allows you to apply pre- selected colors, fonts, and sizes to entire worksheets.
- 12. Return to Table of Contents FORMAT MENU You can change the colors, borders, sizes, alignment, and font of a certain cell by going to the “Cell” option in the Format Menu.
- 13. Return to Table of Contents HELP MENU AND OFFICE ASSISTANT The Help Menu is used to answer any questions you many have with the program. You can also get online assistance if it is needed. The Office Assistant is a shortcut to the Help Menu. You can ask the assistant a question and it will take you directly to an index of topics that will help you solve your problem.
- 14. Return to Table of Contents OVERVIEW OF THE EXCEL SCREEN Microsoft Excel consists of workbooks. Within each workbook, there is an infinite number of worksheets. Each worksheet contains columns and rows. There is 65,536 number of rows & 256 number of columns Where a column and a row intersect is called the cell. For example, cell B6.We enter our data into the cells on the worksheet. The tabs at the bottom of the screen represent different worksheets within a workbook.
- 15. Return to Table of Contents OVERVIEW OF THE EXCEL SCREEN The Name Box indicates what cell you are in. This cell is called the “active cell.” This cell is highlighted by a black box. The “=” is used to edit your formula on your selected cell. The Formula Bar indicates the contents of the cell selected. If you have created a formula, then the formula will appear in this space.
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- 17. Return to Table of Contents TIPS FOR ENTERING DATA To highlight a series of cells click and drag the mouse over the desired area. To move a highlighted area, click on the border of the box and drag the box to the desired location.
- 18. Return to Table of Contents SORTING DATA: You can sort data (alphabetically, numerically, etc). By highlighting cells then pressing the sort shortcut key.
- 19. Return to Table of Contents TIPS FOR ENTERING DATA You can cut and paste to move data around. To update your worksheets, you can use the find and replace action (under the Edit Menu). To change the order of worksheets, click and drag the worksheet tab to the desired order.
- 20. Return to Table of Contents FORMATTING WORKBOOKS To add borders to cells, you can select from various border options. To add colors to text or cells, you can select the text color option or the cell fill option, then select the desired color. To change the alignment of the cells, highlight the desired cells and select any of the three
- 21. Return to Table of Contents FORMATTING WORKBOOKS To check the spelling of your data, highlight the desired cells and click on the spell check button. When entering dollar amounts, you can select the cells you desire to be currency formatted, then click on the “$” button to change the cells. You can bold, italicize, or underline any information in the cells, as well as change the styles and fonts of those cells.
- 22. Return to Table of Contents ENTERING FORMULAS When entering numerical data, you can command Excel to do any mathematical function. Start each formula with an equal sign (=). To enter the same formulas for a range of cells, use the colon sign “:” ADDITION FORMULAS To add cells together use the “+” sign. To sum up a series of cells, highlight the cells, then click the auto sum button. The answer will appear at the bottom of the highlighted box.
- 23. Return to Table of Contents ENTERING FORMULAS SUBTRACTION FORMULAS To subtract cells, use the “-” sign. DIVISION FORMULAS To divide cells, use the “/” sign. MULTIPLICATION FORMULAS To multiply cells, use the “*” sign.
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- 25. Return to Table of Contents CREATING CHARTS With the Excel program you can create charts with the “Chart Wizard.” Step 1: Choose a chart type. Step 2: Highlight the data that you wish to be included in the chart.
- 26. Return to Table of Contents Highlight and copy the data from cell B9 through E18. Paste it on the new sheet.
- 27. Return to Table of Contents You can also launch the Chart Wizard by selecting Insert/Chart.
- 28. Return to Table of Contents Notice that the Chart toolbar appears when you insert a chart. You can edit the charts properties at any time.
- 29. Return to Table of Contents CREATING CHARTS Step 3: Change chart options. Here you can name the chart and the axes, change the legend, label the data points, and many other options. Step 4: Choose a location for the chart.
- 30. Return to Table of Contents FREEZING PANES If you need the information in one column to freeze, while still being able to scroll through the rest of the data follow these instructions: Step 1: Highlight a specific column. Step 2: Go to the Window Menu and click “Freeze Panes.” Step 3: The cells to the left of the highlighted column should be frozen while you are still able to scroll about the rest of the worksheet (Notice that column A remains while column H is next to it).
- 31. Return to Table of Contents PRINTING When printing a worksheet you have a few options. You can go to “Page Setup” to change the features of your work (the margins, the paper size, the tabs, etc.) This will affect how your project will be printed.
- 32. Return to Table of Contents PRINTING You can select “Print Area,” which allows you to only print a highlighted area. You can preview your printing job by selecting “Print Preview.” Finally, you can print your job by going to the File Menu and selecting “Print,” or you can use the shortcut button.
- 33. Return to Table of Contents KEYBOARD SHORTCUTS Here are some basic keyboard shortcuts: Shift + arrow key = highlight information CTLR + A = Select All CTRL + C = Copy Information CTRL + X = Cut Information CTRL + V = Paste Information CTRL + Z = Undo Information HOME = Move to the beginning of the worksheet
- 34. Return to Table of Contents THANKS….!