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Microsoft Flow For Developers

Prashant G Bhoyar (Microsoft MVP), profile picture
Prashant G Bhoyar (Microsoft MVP)

The document outlines a presentation on Microsoft Flow for developers, delivered by Prashant G Bhoyar, a Solution Architect at Withum Smith + Brown. It covers various features of Microsoft Flow, its comparison with SharePoint Designer workflows, and details about creating workflows, including triggers and actions. Additionally, it discusses pricing plans and recent changes to Microsoft Flow and PowerApps licensing, emphasizing empowerment for both power users and professional developers.

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February 10-13, 2019  Austin, TX USA Microsoft Flow for Developers Prashant G Bhoyar Solution Architect WithumSmith+Brown, PC
February 10-13, 2019  Austin, TX USA@pgbhoyar Who AM I ? • Born and raised in India • Came to United States of America in 2007 for studies • University of Maryland College Park Alumni • Co-Author of the book “PowerShell for Office 365” • Technical Reviewer of the book “Pro : SharePoint 2013 Administration” • Founder and Organizer of Artificial Intelligence and Machine Learning User Group and DC-Metro Office 365 User Group ➢ Monthly in person & online event ➢ https://www.meetup.com/ArtificialIntelligenceAndMachineLearning/ ➢ http://www.meetup.com/DC-Metro-Office-365-User-Group/ • Organizer of ➢ SharePoint Saturday Baltimore (SPSBMORE) http://www.spsevents.org/city/baltimore ➢ Organizer of SharePoint Saturday DC ( SPSDC ) ➢ http://www.spsevents.org/city/DC/ ➢ Azure Data Fest ➢ AI Fest ➢ Global AI Bootcamp Prashant G Bhoyar (PGB)
February 10-13, 2019  Austin, TX USA@pgbhoyar Who AM I ? • Recipient of Antarctic Service Medal • Microsoft MVP ( Most Valuable Professional) • Solution Architect at Withum Smith and Brown PC ➢https://digital.withum.com ➢Former Portal Solutions ➢Focus on Microsoft Solutions and Services ➢Works in Bethesda, Maryland Office Prashant G Bhoyar (PGB)
February 10-13, 2019  Austin, TX USA@pgbhoyar 4 • Modern workplace • Office 365 Implementations/ Migrations • Turnkey Intranet Solution • Managed Services • Data Analytics • Enterprise Mobility + Security • Business Process Automation • Dynamics 365 • Azure Withum Microsoft Solutions and Services
February 10-13, 2019  Austin, TX USA@pgbhoyar 5 years in the making backed by 14 years of SharePoint Intranet design and deployment expertise Intranet-as-a-Service Solution Integrate Most Office 365 Workloads All the Modern Intranet Features Built from the Ground Up for Office 365 Deploy in less than 45 days
February 10-13, 2019  Austin, TX USA@pgbhoyar • 100 Level Session • What is Microsoft Flow? • Where does it Fit? • How to call SharePoint REST APIs Using Microsoft Flow? • How to call Web Services Using Microsoft Flow? • Microsoft Flow and Microsoft Graph APIs • Microsoft Flow and Azure Functions • How to trigger Microsoft Flow from a web service? • Demos • Key Takeaways • Q&A Agenda
February 10-13, 2019  Austin, TX USA@pgbhoyar
February 10-13, 2019  Austin, TX USA@pgbhoyar Audience Poll • How many of you are IT pros? • How many of you are business users? • How many of you are Power Users? • How many of you are Developers? • How many of you are using Microsoft Flow? 8
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 9 SM @pgbhoyar #SPTechCon Common Options/Tools to create Workflows in SharePoint Online User Interaction? • OOTB • SharePoint Designer 2013 • Visual Studio 2012/2013/2015/2017 • Microsoft Flow • Logic Apps • Actionable Messages • Third Party Products • OOTB • SharePoint Designer 2013 • Visual Studio 2012/2013/2015/2017 • Microsoft Flow • Logic Apps • Third Party Products • Remote Event Receivers • Azure Functions • SharePoint Web Hooks • Remote Timer Jobs • Custom Web Service Yes No
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 10 SM @pgbhoyar #SPTechCon Business Application Platform Innovate faster Business app innovation with Microsoft Flow and PowerApps
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 11 SM @pgbhoyar #SPTechCon Power users who understand their business challenges the best can now quickly build and deliver solutions without writing code.
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 12 SM @pgbhoyar #SPTechCon Professional developers can now easily extend capabilities for power users and take advantage of rich platform services with the full power of Azure.
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 13 SM @pgbhoyar #SPTechCon The common data service and connectors make it possible to get more value out of the data and services you’re already using.
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 14 SM @pgbhoyar #SPTechCon Microsoft Flow ▪ “Work Less, Do More!!!!!!” • https://flow.microsoft.com/en-us/blog/welcome-to-microsoft-flow/ ▪ Microsoft made the official announcement in April 2016 • https://powerapps.microsoft.com/en-us/blog/introducing-microsoft-flow-and- announcing-the-public-preview-of-powerapps/ ▪ SaaS offering – Successor to SharePoint 2013 Designer Workflows ▪ In-built connectors are available and you can publish your own as well • https://flow.microsoft.com/en-us/connectors/ ▪ You can use templates or start from Scratch • https://flow.microsoft.com/en-us/templates/ 14 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 15 SM @pgbhoyar #SPTechCon Microsoft Flow ▪ Mobile App is available to track, manage and create Flows • https://flow.microsoft.com/en-us/blog/mobile-ios-launch/ ▪ On-Premise Gate way is available • https://docs.microsoft.com/en-us/flow/gateway-reference ▪ New Features are getting added frequently ▪ Create Workflows using Office 365 products/services, Microsoft Products and other third party Products 15 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 16 SM @pgbhoyar #SPTechCon Flow vs SharePoint Designer 2013 Workflows Flow SharePoint Designer 2013 Workflows • Create workflows using Office 365 Products/Services, Microsoft Products, Third Party Products • Pay as per the usage • Packaging and deployment • Trigger a Flow on Delete Event • New features are getting added frequently • Create workflows for SharePoint • Free • Manual Option or custom code • Not Available • I don’t expect any new features will get added
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 17 SM @pgbhoyar #SPTechCon Licensing Personal Automation Power Users Friendly Developer Friendly Integration with Third Party Systems Overall SharePoint Designer Workflows Microsoft Flow Comparison of SharePoint Designer Workflows vs. Microsoft Flow The following visualization demonstrates the spectrum of options between the SharePoint Designer Workflows and Microsoft Flow.
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 18 SM @pgbhoyar #SPTechCon
February 10-13, 2019  Austin, TX USA@pgbhoyar Microsoft Flow for Developers • Build Custom Connectors – Develop custom connectors to connect to your organization's data and web services through Microsoft Flow • Build Azure Functions – Craft Azure Functions to extend apps with custom server-side logic • Embed Microsoft Flow – Embed Microsoft Flow directly into your website experiences to create integrated solutions, surfacing workflows or processes where people in your organization already do their work 19 Source :https://docs.microsoft.com/en-us/flow/dev-enterprise-intro
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 20 SM @pgbhoyar #SPTechCon Triggers Run manually based on user action From dedicated Flow button From other apps – PowerApps, SharePoint… Run on a schedule From every minute to 4am on Saturdays Run based on an event that happens in a cloud or on-prem service
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 21 SM @pgbhoyar #SPTechCon Actions Any number of steps that run after the trigger Connect to any cloud service or via the on-prem data gateway Connect to any HTTP endpoints if there’s no out-of-box connector Some actions may not even use connections – just manipulate data locally
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 22 SM @pgbhoyar #SPTechCon Flowing data Data ‘flows’ from each step and is available for all later steps Use Add Dynamic Content to select outputs from previous steps Certain outputs show up based on the types of the inputs and outputs
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 23 SM @pgbhoyar #SPTechCon Using expressions Many reasons to use expressions: Convert types Perform simple, inline calculations like string manipulation or arithmetic, or date/time manipulation Generate data like the current time, a GUID or a random number Handling optional values “If” conditional statements Working with lists
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 24 SM @pgbhoyar #SPTechCon How to create expressions Add Dynamic Content Action name replace(…)
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 25 SM @pgbhoyar #SPTechCon Data types and formats Text – aka Strings Normal – 'Example string' Email, URL, phone number, etc… Base64 Binary content Data URI URI component Floating-point number – 9.0 Integer number – 137 Boolean – true or false Array – a list of items Object – a record with key-value pairs XML content
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 26 SM @pgbhoyar #SPTechCon Handling content conversion • Some conversion is automatic • In some cases, a conversion expression is automatically added by the UI • Other conversions you’ll need to author an expression for directly ▪ The expression is named for the destination type ▪ For example to convert to base 64, use the base64() expression
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 27 SM @pgbhoyar #SPTechCon Working with strings • Combine strings together with concat() • Take a substring – like LEFT() in Excel • Replace certain parts of a string • Convert casing with toLower() or toUpper() • Find the location of text, or if it starts with or ends with certain text
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 28 SM @pgbhoyar #SPTechCon Arithmetic Unlike Excel you cannot currently use the arithmetic operators you expect like +, -, *, / Instead you’ll use expressions For example to say X + Y * Z You would write add(X,mul(Y,Z))
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 29 SM @pgbhoyar #SPTechCon Date and time • addToTime() to add times together • convertTimeZone() to handle local times • formatDateTime() for displaying in emails • dayOfWeek() to extract specific date segments
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 30 SM @pgbhoyar #SPTechCon Expressions in conditions 1. First, build what you can in the simple mode 2. Then select Edit in advanced mode 3. Finally, enter the expression – use any of the Boolean expressions NOTE: Unlike in Add Dynamic Content, you must begin with the @ character
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 31 SM @pgbhoyar #SPTechCon What are Arrays? A few different classes of things you may need: Repeat an action over each list item Get a single item from a list Filter a list down Make a list work with a different action
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 32 SM @pgbhoyar #SPTechCon Demo Microsoft Flow Connectors
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 33 SM @pgbhoyar #SPTechCon Demo Microsoft Flow & SharePoint REST APIs
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 34 SM @pgbhoyar #SPTechCon Demo Microsoft Flow and Microsoft Graph
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 35 SM @pgbhoyar #SPTechCon Flow Pricing – As of February 13th 2019 ☺ Features Free Flow for Office 365 & Flow for Dynamics 365 Flow Plan 1 Flow Plan 2 Create unlimited automated workflows and powerful multi- step processes Maximum number of runs per month (per user) 750 2000 4500 15000 Maximum flow frequency 15 minutes 5 Minutes 3 Minutes 1 Minute Access your flows on native apps for iOS and Android Create flows from thousands of templates available in the public gallery Publish flows to the public gallery SLA Not Available 99.9% 99.9% 99.9% Source :https://flow.microsoft.com/en-us/pricing/
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 36 SM @pgbhoyar #SPTechCon Flow Pricing – As of February 13th 2019 ☺ Features Free Flow for Office 365 & Flow for Dynamics 365 Flow Plan 1 Flow Plan 2 Connect to Office 365, Dynamics 365, Azure SQL, and other Microsoft services Connect to common cloud-based services like Twitter and Wordpress using standard connectors Connect to line of business services like Salesforce and Oracle using premium connectors Access on-premises data using on-premises data gateway Create custom connectors to connect to your own systems Create environments to deploy your flows ( per user ) Two Invite others to share ownership and run flows View flow usage across your company Establish environment policies regarding the usage of different connections and flows
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 37 SM @pgbhoyar #SPTechCon Flow Pricing – As of February 13th 2019 ☺ ▪ Flow Free ▪ Flow Plan 1 • USD 5/per user/month ▪ Flow Plan 2 • USD 15/per User/month ▪ For these plans the number of flow runs is aggregated across all users in the company. ▪ If your company exceeds more than the included runs per month per user, you can buy an additional quota of runs per month: • For every additional: 50,000 runs • Added cost / month: USD $40.00 37 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 38 SM @pgbhoyar #SPTechCon Flow Pricing – Latest Changes ▪ Effective February 1, 2019, the following capabilities will only be available with PowerApps and Flow Plan 1 and Plan 2: • Creation and publication of custom connectors in PowerApps and Microsoft Flow • HTTP custom actions integrated into Flow outside SharePoint and OneDrive • Integration of on-premises data through the on-premises data gateway ▪ Customers with active users of these features will get an automatic extension until January 31, 2020 or the expiration of their existing Office 365 subscription term (whichever is longer). ▪ Otherwise, if you have no active usage but still would like to use the features listed above, you can submit a ticket to request an extension via Microsoft Support before January 31, 2019 to ensure uninterrupted service. Extensions will run for twelve months or the expiration of your existing Office 365 subscription term (whichever is longer). ▪ Your ability to request an extension will expire on April 30, 2019. After that, unless previously extended, use of these services will require PowerApps and Flow Plan 1 or Plan 2. 38 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/ Source :https://techcommunity.microsoft.com/t5/Office-Retirement-Blog/UPDATED-Updates-to-Microsoft-Flow-and-PowerApps-for-Office-365/ba-p/289589
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 39 SM @pgbhoyar #SPTechCon Flow Pricing – Latest Changes ▪ Although makers do not require a specific license to create PowerApps and Flows that use custom or premium connectors, users of Apps and Flows that are based on custom or premium connectors require Plan 1 or Plan 2 licenses. ▪ Office 365 users and makers do not require elevated licensing to access Office data from the Graph through Flow. We have key scenarios for Graph exposed to Flow and PowerApps users through our standard Graph connectors. These are available to all Office 365 users. Advanced developers who want to connect to Graph via a raw HTTP call have been able to do so since September 2017 with the premium HTTP with Azure AD connector. This has been a premium connector since its release and we have no plans to change this requirement at this time. ▪ Office 365 users and makers do not require any additional licensing to access on premises data from Power BI through the on premises data gateway; additional licensing is only required for users using PowerApps and Flow against on premises data. ▪ Office 365-licensed users and makers do not require any additional licensing to use HTTP custom actions inside the SharePoint connector. 39 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/ Source :https://techcommunity.microsoft.com/t5/Office-Retirement-Blog/UPDATED-Updates-to-Microsoft-Flow-and-PowerApps-for-Office-365/ba-p/289589
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 40 SM @pgbhoyar #SPTechCon Demo Microsoft Flow and Azure Functions
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 41 SM @pgbhoyar #SPTechCon Demo Trigger Microsoft Flow From REST API CALL
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 42 SM @pgbhoyar #SPTechCon Growing up to Logic Apps Each flow can be exported to a Logic Apps template JSON Create a new template deployment to create a Logic app from this template, and select the template JSON
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 43 SM @pgbhoyar #SPTechCon Microsoft Flow vs. Logic Apps 43 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/ Microsoft Flow is a SaaS service for automating workflow across a number of apps and SaaS services!
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 44 SM @pgbhoyar #SPTechCon Demo Convert Flow into Logic App
WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 45 SM @pgbhoyar #SPTechCon ▪ Sign up for Office 365 Developer Program at http://dev.office.com/ ▪ Get 1 year of Office 365 subscription for free ▪ Excellent for personal development use ▪ 1 Month Trial ▪ https://products.office.com/en- us/business/compare-office-365- for-business-plans 45 How to get personal Office 365 Developer Tenant?
February 10-13, 2019  Austin, TX USA@pgbhoyar
February 10-13, 2019  Austin, TX USA How to get personal Azure Subscription? • If you have MSDN Enterprise subscription ▪ You can get $150/month Azure credits for free • Sign Up for Free trial : https://azure.microsoft.com/ ▪ Credit Card is required • Microsoft Imagine ▪ Former Dreamspark ▪ No credit card required ▪ Valid .edu account from participating school/institution ▪ Limited feature sets 47
February 10-13, 2019  Austin, TX USA@pgbhoyar • What is Microsoft Flow? • Where does it Fit? • How to call SharePoint REST APIs Using Microsoft Flow? • How to call Web Services Using Microsoft Flow? • Microsoft Flow and Microsoft Graph APIs • Microsoft Flow and Azure Functions • How to trigger Microsoft Flow from a web service? • Demos • Q&A Recap
February 10-13, 2019  Austin, TX USA@pgbhoyar Key Takeaways • Hopefully the contents we covered today made you to explore Microsoft Flow and you will go home and play with it ☺ – https://flow.microsoft.com/en-us/ – https://docs.microsoft.com/en-us/flow/dev-enterprise- intro • Sign up for Developer Program using https://dev.office.com/
February 10-13, 2019  Austin, TX USA@pgbhoyar References ▪ https://flow.microsoft.com/en-us/ ▪ https://docs.microsoft.com/en-us/flow/dev-enterprise-intro ▪ https://techcommunity.microsoft.com/t5/Office-Retirement-Blog/UPDATED- Updates-to-Microsoft-Flow-and-PowerApps-for-Office-365/ba-p/289589
February 10-13, 2019  Austin, TX USA@pgbhoyar Upcoming Microsoft Flow Session at SPTechCon Austin 2019 • PowerApps and Flow - A One-Stop Shop for Social Media Communication – Daniel Christian, Microsoft MVP, Business Applications – Wednesday, February 13, 2019; 11:30 AM - 12:45 PM CST; Salon G 51
February 10-13, 2019  Austin, TX USA Q&A
February 10-13, 2019  Austin, TX USA@pgbhoyar Questions? Feedback? Contact me: ▪ Email: pgbhoyar@gmail.com ▪ Twitter: @PGBhoyar ▪ LinkedIn: https://www.linkedin.com/in/pgbhoyar/ ▪ Slides :https://www.slideshare.net/pgbhoyar ▪ Blog: http://pgbhoyar.com ▪ Free Consulting/ Q&A: https://pgbhoyar.com/free-question-answer-session/ ▪ Feedback : Please provide feedback ▪ Event App ▪ Email Thank You Organizers, Sponsors and You for Making this Possible.

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Microsoft Flow For Developers

  • 1. February 10-13, 2019  Austin, TX USA Microsoft Flow for Developers Prashant G Bhoyar Solution Architect WithumSmith+Brown, PC
  • 2. February 10-13, 2019  Austin, TX USA@pgbhoyar Who AM I ? • Born and raised in India • Came to United States of America in 2007 for studies • University of Maryland College Park Alumni • Co-Author of the book “PowerShell for Office 365” • Technical Reviewer of the book “Pro : SharePoint 2013 Administration” • Founder and Organizer of Artificial Intelligence and Machine Learning User Group and DC-Metro Office 365 User Group ➢ Monthly in person & online event ➢ https://www.meetup.com/ArtificialIntelligenceAndMachineLearning/ ➢ http://www.meetup.com/DC-Metro-Office-365-User-Group/ • Organizer of ➢ SharePoint Saturday Baltimore (SPSBMORE) http://www.spsevents.org/city/baltimore ➢ Organizer of SharePoint Saturday DC ( SPSDC ) ➢ http://www.spsevents.org/city/DC/ ➢ Azure Data Fest ➢ AI Fest ➢ Global AI Bootcamp Prashant G Bhoyar (PGB)
  • 3. February 10-13, 2019  Austin, TX USA@pgbhoyar Who AM I ? • Recipient of Antarctic Service Medal • Microsoft MVP ( Most Valuable Professional) • Solution Architect at Withum Smith and Brown PC ➢https://digital.withum.com ➢Former Portal Solutions ➢Focus on Microsoft Solutions and Services ➢Works in Bethesda, Maryland Office Prashant G Bhoyar (PGB)
  • 4. February 10-13, 2019  Austin, TX USA@pgbhoyar 4 • Modern workplace • Office 365 Implementations/ Migrations • Turnkey Intranet Solution • Managed Services • Data Analytics • Enterprise Mobility + Security • Business Process Automation • Dynamics 365 • Azure Withum Microsoft Solutions and Services
  • 5. February 10-13, 2019  Austin, TX USA@pgbhoyar 5 years in the making backed by 14 years of SharePoint Intranet design and deployment expertise Intranet-as-a-Service Solution Integrate Most Office 365 Workloads All the Modern Intranet Features Built from the Ground Up for Office 365 Deploy in less than 45 days
  • 6. February 10-13, 2019  Austin, TX USA@pgbhoyar • 100 Level Session • What is Microsoft Flow? • Where does it Fit? • How to call SharePoint REST APIs Using Microsoft Flow? • How to call Web Services Using Microsoft Flow? • Microsoft Flow and Microsoft Graph APIs • Microsoft Flow and Azure Functions • How to trigger Microsoft Flow from a web service? • Demos • Key Takeaways • Q&A Agenda
  • 7. February 10-13, 2019  Austin, TX USA@pgbhoyar
  • 8. February 10-13, 2019  Austin, TX USA@pgbhoyar Audience Poll • How many of you are IT pros? • How many of you are business users? • How many of you are Power Users? • How many of you are Developers? • How many of you are using Microsoft Flow? 8
  • 9. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 9 SM @pgbhoyar #SPTechCon Common Options/Tools to create Workflows in SharePoint Online User Interaction? • OOTB • SharePoint Designer 2013 • Visual Studio 2012/2013/2015/2017 • Microsoft Flow • Logic Apps • Actionable Messages • Third Party Products • OOTB • SharePoint Designer 2013 • Visual Studio 2012/2013/2015/2017 • Microsoft Flow • Logic Apps • Third Party Products • Remote Event Receivers • Azure Functions • SharePoint Web Hooks • Remote Timer Jobs • Custom Web Service Yes No
  • 10. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 10 SM @pgbhoyar #SPTechCon Business Application Platform Innovate faster Business app innovation with Microsoft Flow and PowerApps
  • 11. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 11 SM @pgbhoyar #SPTechCon Power users who understand their business challenges the best can now quickly build and deliver solutions without writing code.
  • 12. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 12 SM @pgbhoyar #SPTechCon Professional developers can now easily extend capabilities for power users and take advantage of rich platform services with the full power of Azure.
  • 13. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 13 SM @pgbhoyar #SPTechCon The common data service and connectors make it possible to get more value out of the data and services you’re already using.
  • 14. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 14 SM @pgbhoyar #SPTechCon Microsoft Flow ▪ “Work Less, Do More!!!!!!” • https://flow.microsoft.com/en-us/blog/welcome-to-microsoft-flow/ ▪ Microsoft made the official announcement in April 2016 • https://powerapps.microsoft.com/en-us/blog/introducing-microsoft-flow-and- announcing-the-public-preview-of-powerapps/ ▪ SaaS offering – Successor to SharePoint 2013 Designer Workflows ▪ In-built connectors are available and you can publish your own as well • https://flow.microsoft.com/en-us/connectors/ ▪ You can use templates or start from Scratch • https://flow.microsoft.com/en-us/templates/ 14 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/
  • 15. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 15 SM @pgbhoyar #SPTechCon Microsoft Flow ▪ Mobile App is available to track, manage and create Flows • https://flow.microsoft.com/en-us/blog/mobile-ios-launch/ ▪ On-Premise Gate way is available • https://docs.microsoft.com/en-us/flow/gateway-reference ▪ New Features are getting added frequently ▪ Create Workflows using Office 365 products/services, Microsoft Products and other third party Products 15 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/
  • 16. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 16 SM @pgbhoyar #SPTechCon Flow vs SharePoint Designer 2013 Workflows Flow SharePoint Designer 2013 Workflows • Create workflows using Office 365 Products/Services, Microsoft Products, Third Party Products • Pay as per the usage • Packaging and deployment • Trigger a Flow on Delete Event • New features are getting added frequently • Create workflows for SharePoint • Free • Manual Option or custom code • Not Available • I don’t expect any new features will get added
  • 17. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 17 SM @pgbhoyar #SPTechCon Licensing Personal Automation Power Users Friendly Developer Friendly Integration with Third Party Systems Overall SharePoint Designer Workflows Microsoft Flow Comparison of SharePoint Designer Workflows vs. Microsoft Flow The following visualization demonstrates the spectrum of options between the SharePoint Designer Workflows and Microsoft Flow.
  • 18. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 18 SM @pgbhoyar #SPTechCon
  • 19. February 10-13, 2019  Austin, TX USA@pgbhoyar Microsoft Flow for Developers • Build Custom Connectors – Develop custom connectors to connect to your organization's data and web services through Microsoft Flow • Build Azure Functions – Craft Azure Functions to extend apps with custom server-side logic • Embed Microsoft Flow – Embed Microsoft Flow directly into your website experiences to create integrated solutions, surfacing workflows or processes where people in your organization already do their work 19 Source :https://docs.microsoft.com/en-us/flow/dev-enterprise-intro
  • 20. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 20 SM @pgbhoyar #SPTechCon Triggers Run manually based on user action From dedicated Flow button From other apps – PowerApps, SharePoint… Run on a schedule From every minute to 4am on Saturdays Run based on an event that happens in a cloud or on-prem service
  • 21. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 21 SM @pgbhoyar #SPTechCon Actions Any number of steps that run after the trigger Connect to any cloud service or via the on-prem data gateway Connect to any HTTP endpoints if there’s no out-of-box connector Some actions may not even use connections – just manipulate data locally
  • 22. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 22 SM @pgbhoyar #SPTechCon Flowing data Data ‘flows’ from each step and is available for all later steps Use Add Dynamic Content to select outputs from previous steps Certain outputs show up based on the types of the inputs and outputs
  • 23. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 23 SM @pgbhoyar #SPTechCon Using expressions Many reasons to use expressions: Convert types Perform simple, inline calculations like string manipulation or arithmetic, or date/time manipulation Generate data like the current time, a GUID or a random number Handling optional values “If” conditional statements Working with lists
  • 24. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 24 SM @pgbhoyar #SPTechCon How to create expressions Add Dynamic Content Action name replace(…)
  • 25. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 25 SM @pgbhoyar #SPTechCon Data types and formats Text – aka Strings Normal – 'Example string' Email, URL, phone number, etc… Base64 Binary content Data URI URI component Floating-point number – 9.0 Integer number – 137 Boolean – true or false Array – a list of items Object – a record with key-value pairs XML content
  • 26. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 26 SM @pgbhoyar #SPTechCon Handling content conversion • Some conversion is automatic • In some cases, a conversion expression is automatically added by the UI • Other conversions you’ll need to author an expression for directly ▪ The expression is named for the destination type ▪ For example to convert to base 64, use the base64() expression
  • 27. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 27 SM @pgbhoyar #SPTechCon Working with strings • Combine strings together with concat() • Take a substring – like LEFT() in Excel • Replace certain parts of a string • Convert casing with toLower() or toUpper() • Find the location of text, or if it starts with or ends with certain text
  • 28. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 28 SM @pgbhoyar #SPTechCon Arithmetic Unlike Excel you cannot currently use the arithmetic operators you expect like +, -, *, / Instead you’ll use expressions For example to say X + Y * Z You would write add(X,mul(Y,Z))
  • 29. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 29 SM @pgbhoyar #SPTechCon Date and time • addToTime() to add times together • convertTimeZone() to handle local times • formatDateTime() for displaying in emails • dayOfWeek() to extract specific date segments
  • 30. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 30 SM @pgbhoyar #SPTechCon Expressions in conditions 1. First, build what you can in the simple mode 2. Then select Edit in advanced mode 3. Finally, enter the expression – use any of the Boolean expressions NOTE: Unlike in Add Dynamic Content, you must begin with the @ character
  • 31. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 31 SM @pgbhoyar #SPTechCon What are Arrays? A few different classes of things you may need: Repeat an action over each list item Get a single item from a list Filter a list down Make a list work with a different action
  • 32. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 32 SM @pgbhoyar #SPTechCon Demo Microsoft Flow Connectors
  • 33. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 33 SM @pgbhoyar #SPTechCon Demo Microsoft Flow & SharePoint REST APIs
  • 34. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 34 SM @pgbhoyar #SPTechCon Demo Microsoft Flow and Microsoft Graph
  • 35. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 35 SM @pgbhoyar #SPTechCon Flow Pricing – As of February 13th 2019 ☺ Features Free Flow for Office 365 & Flow for Dynamics 365 Flow Plan 1 Flow Plan 2 Create unlimited automated workflows and powerful multi- step processes Maximum number of runs per month (per user) 750 2000 4500 15000 Maximum flow frequency 15 minutes 5 Minutes 3 Minutes 1 Minute Access your flows on native apps for iOS and Android Create flows from thousands of templates available in the public gallery Publish flows to the public gallery SLA Not Available 99.9% 99.9% 99.9% Source :https://flow.microsoft.com/en-us/pricing/
  • 36. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 36 SM @pgbhoyar #SPTechCon Flow Pricing – As of February 13th 2019 ☺ Features Free Flow for Office 365 & Flow for Dynamics 365 Flow Plan 1 Flow Plan 2 Connect to Office 365, Dynamics 365, Azure SQL, and other Microsoft services Connect to common cloud-based services like Twitter and Wordpress using standard connectors Connect to line of business services like Salesforce and Oracle using premium connectors Access on-premises data using on-premises data gateway Create custom connectors to connect to your own systems Create environments to deploy your flows ( per user ) Two Invite others to share ownership and run flows View flow usage across your company Establish environment policies regarding the usage of different connections and flows
  • 37. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 37 SM @pgbhoyar #SPTechCon Flow Pricing – As of February 13th 2019 ☺ ▪ Flow Free ▪ Flow Plan 1 • USD 5/per user/month ▪ Flow Plan 2 • USD 15/per User/month ▪ For these plans the number of flow runs is aggregated across all users in the company. ▪ If your company exceeds more than the included runs per month per user, you can buy an additional quota of runs per month: • For every additional: 50,000 runs • Added cost / month: USD $40.00 37 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/
  • 38. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 38 SM @pgbhoyar #SPTechCon Flow Pricing – Latest Changes ▪ Effective February 1, 2019, the following capabilities will only be available with PowerApps and Flow Plan 1 and Plan 2: • Creation and publication of custom connectors in PowerApps and Microsoft Flow • HTTP custom actions integrated into Flow outside SharePoint and OneDrive • Integration of on-premises data through the on-premises data gateway ▪ Customers with active users of these features will get an automatic extension until January 31, 2020 or the expiration of their existing Office 365 subscription term (whichever is longer). ▪ Otherwise, if you have no active usage but still would like to use the features listed above, you can submit a ticket to request an extension via Microsoft Support before January 31, 2019 to ensure uninterrupted service. Extensions will run for twelve months or the expiration of your existing Office 365 subscription term (whichever is longer). ▪ Your ability to request an extension will expire on April 30, 2019. After that, unless previously extended, use of these services will require PowerApps and Flow Plan 1 or Plan 2. 38 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/ Source :https://techcommunity.microsoft.com/t5/Office-Retirement-Blog/UPDATED-Updates-to-Microsoft-Flow-and-PowerApps-for-Office-365/ba-p/289589
  • 39. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 39 SM @pgbhoyar #SPTechCon Flow Pricing – Latest Changes ▪ Although makers do not require a specific license to create PowerApps and Flows that use custom or premium connectors, users of Apps and Flows that are based on custom or premium connectors require Plan 1 or Plan 2 licenses. ▪ Office 365 users and makers do not require elevated licensing to access Office data from the Graph through Flow. We have key scenarios for Graph exposed to Flow and PowerApps users through our standard Graph connectors. These are available to all Office 365 users. Advanced developers who want to connect to Graph via a raw HTTP call have been able to do so since September 2017 with the premium HTTP with Azure AD connector. This has been a premium connector since its release and we have no plans to change this requirement at this time. ▪ Office 365 users and makers do not require any additional licensing to access on premises data from Power BI through the on premises data gateway; additional licensing is only required for users using PowerApps and Flow against on premises data. ▪ Office 365-licensed users and makers do not require any additional licensing to use HTTP custom actions inside the SharePoint connector. 39 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/ Source :https://techcommunity.microsoft.com/t5/Office-Retirement-Blog/UPDATED-Updates-to-Microsoft-Flow-and-PowerApps-for-Office-365/ba-p/289589
  • 40. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 40 SM @pgbhoyar #SPTechCon Demo Microsoft Flow and Azure Functions
  • 41. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 41 SM @pgbhoyar #SPTechCon Demo Trigger Microsoft Flow From REST API CALL
  • 42. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 42 SM @pgbhoyar #SPTechCon Growing up to Logic Apps Each flow can be exported to a Logic Apps template JSON Create a new template deployment to create a Logic app from this template, and select the template JSON
  • 43. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 43 SM @pgbhoyar #SPTechCon Microsoft Flow vs. Logic Apps 43 Source :https://azure.microsoft.com/en-us/documentation/articles/app-service-logic-what-are-logic- apps/ Microsoft Flow is a SaaS service for automating workflow across a number of apps and SaaS services!
  • 44. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 44 SM @pgbhoyar #SPTechCon Demo Convert Flow into Logic App
  • 45. WithumSmith+Brown, PC | BE IN A POSITION OF STRENGTH 45 SM @pgbhoyar #SPTechCon ▪ Sign up for Office 365 Developer Program at http://dev.office.com/ ▪ Get 1 year of Office 365 subscription for free ▪ Excellent for personal development use ▪ 1 Month Trial ▪ https://products.office.com/en- us/business/compare-office-365- for-business-plans 45 How to get personal Office 365 Developer Tenant?
  • 46. February 10-13, 2019  Austin, TX USA@pgbhoyar
  • 47. February 10-13, 2019  Austin, TX USA How to get personal Azure Subscription? • If you have MSDN Enterprise subscription ▪ You can get $150/month Azure credits for free • Sign Up for Free trial : https://azure.microsoft.com/ ▪ Credit Card is required • Microsoft Imagine ▪ Former Dreamspark ▪ No credit card required ▪ Valid .edu account from participating school/institution ▪ Limited feature sets 47
  • 48. February 10-13, 2019  Austin, TX USA@pgbhoyar • What is Microsoft Flow? • Where does it Fit? • How to call SharePoint REST APIs Using Microsoft Flow? • How to call Web Services Using Microsoft Flow? • Microsoft Flow and Microsoft Graph APIs • Microsoft Flow and Azure Functions • How to trigger Microsoft Flow from a web service? • Demos • Q&A Recap
  • 49. February 10-13, 2019  Austin, TX USA@pgbhoyar Key Takeaways • Hopefully the contents we covered today made you to explore Microsoft Flow and you will go home and play with it ☺ – https://flow.microsoft.com/en-us/ – https://docs.microsoft.com/en-us/flow/dev-enterprise- intro • Sign up for Developer Program using https://dev.office.com/
  • 50. February 10-13, 2019  Austin, TX USA@pgbhoyar References ▪ https://flow.microsoft.com/en-us/ ▪ https://docs.microsoft.com/en-us/flow/dev-enterprise-intro ▪ https://techcommunity.microsoft.com/t5/Office-Retirement-Blog/UPDATED- Updates-to-Microsoft-Flow-and-PowerApps-for-Office-365/ba-p/289589
  • 51. February 10-13, 2019  Austin, TX USA@pgbhoyar Upcoming Microsoft Flow Session at SPTechCon Austin 2019 • PowerApps and Flow - A One-Stop Shop for Social Media Communication – Daniel Christian, Microsoft MVP, Business Applications – Wednesday, February 13, 2019; 11:30 AM - 12:45 PM CST; Salon G 51
  • 52. February 10-13, 2019  Austin, TX USA Q&A
  • 53. February 10-13, 2019  Austin, TX USA@pgbhoyar Questions? Feedback? Contact me: ▪ Email: pgbhoyar@gmail.com ▪ Twitter: @PGBhoyar ▪ LinkedIn: https://www.linkedin.com/in/pgbhoyar/ ▪ Slides :https://www.slideshare.net/pgbhoyar ▪ Blog: http://pgbhoyar.com ▪ Free Consulting/ Q&A: https://pgbhoyar.com/free-question-answer-session/ ▪ Feedback : Please provide feedback ▪ Event App ▪ Email Thank You Organizers, Sponsors and You for Making this Possible.