Microsoft Program Offerings Webinar_2022.03.15
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TechSoup outlines changes to Microsoft program offerings effective April 4, 2022, including the restriction of on-premises product donations and the continued availability of cloud donations. Nonprofits will need to create a Microsoft account and validate their status to access products, and must utilize at least 85% of assigned licenses to maintain eligibility for donations. Resources for assistance and consultations are available through TechSoup to help organizations navigate these changes.
Microsoft Program Offerings Webinar_2022.03.15
- 1. Microsoft Program Offerings Your Questions Answered March 15, 2022
- 2. Shruti Ramaswami Vice President, Strategy & Strategic Relationship
- 3. TechSoup Connects You with Donated and Discounted Products and Services IT Consultants Software Hardware — New and Refurbished Courses And So Much More! Hotspots
- 4. 4 © TechSoup Global. All Rights Reserv ed. The Technology You Need Send your questions to: reachus@techsoup.org
- 5. 5 © TechSoup Global. All Rights Reserv ed. Supporting nonprofits in all stages of digital development Installed Software Hardware Cloud Software Technology Support Services TechSoup Marketplace From TraditionalDesktop To Fully Cloud-Based Send your questions to: reachus@techsoup.org
- 7. 7 © TechSoup Global. All Rights Reserv ed. Limited On-Premises Product Availability: • Most on-premises products will no longer be available to nonprofits as a donation beginning April 4, 2022. • These products will still be available through TechSoup, but only at charitable discount prices. • Products available as a donation include: Changes On April 4, 2022 Eligible nonprofits will have access to Windows Pro as a donation. Limited set of on-premises donations will be made available for computer labs and public-access computers with shared devices. Cloud Donations: Organizations will continue to be able to request Microsoft cloud products through TechSoup. These include several cloud donation offers that TechSoup recommends. These offers provide the same functionality of the on-premises tools, often with more robust, secure, and resilient features. Send your questions to: reachus@techsoup.org
- 8. 8 © TechSoup Global. All Rights Reserv ed. On-Premises • Pay one-time • Downloaded and install to your laptop or desktop • Free patches and updates between version releases • Full version releases every 18 to 24 months Cloud • Pay on a subscription basis (monthly or annually) • Regular feature updates • Requires stable internet connection for updates, synching, and working “in the cloud” Donation • Only Windows Operating System Discounted • Provided by Microsoft at a discount (~60–75% off) • Unlimited licenses available • Both premium/professional and standard-level products available • Available as a License Only or as a Software Assurance bundle Donation and Discounted • Donations or credits direct from Microsoft • More feature-rich subscription plans are discounted • License limits for certain subscription plans • Can mix and match license subscriptions depending on users • Subscription pricing is protected for 12-month terms • Costs (compared with on-premises) are often lower when you consider the total cost of ownership Microsoft Licensing Key Terms – What is Changing Send your questions to: reachus@techsoup.org
- 9. 9 © TechSoup Global. All Rights Reserv ed. Process of Requesting & Accessing your Products Changes to On-Premises Microsoft Donation Products Request Process • Organizations will have to first create a Microsoft account and be validated for charity offers at the Microsoft Nonprofit Portal. • Administrators of the account will also have to provide consent for TechSoup to be their provider. New Process to Download On-Premises Microsoft Products • Access and download products through the Microsoft 365 Administration Portal. • You will have 5 days to download the software that you requested. If you miss the download period, you will be able to contact us for a new link. • Microsoft will only offer specific versions of products; organizations will no longer be able to downgrade to an earlier version of the licenses requested from TechSoup. Software Assurance No Longer Included • Microsoft donation products provisioned through TechSoup will no longer include Software Assurance benefits.
- 10. Cloud Offers
- 11. 11 © TechSoup Global. All Rights Reserv ed. Microsoft 365 — No Changes Send your questions to: reachus@techsoup.org Free up to 300 users $3/license/month up to 300 users Free for first 10 users $5/license/month *Business Premium licensing also includes a Windows Upgrade to Windows 10/11 Pro from Windows 7, 8, or 8.1 Pro. Details can be found here.
- 12. 12 © TechSoup Global. All Rights Reserv ed. Office 365 — No Changes Send your questions to: reachus@techsoup.org Please note: Those organizations who already have Office 365 E1 or E2 licenses as a donation can continue to use these licenses, with an ability to have up to 2,000 licenses.
- 13. 13 © TechSoup Global. All Rights Reserv ed. Microsoft Cloud Offers for Nonprofits Send your questions to: reachus@techsoup.org Click here to display the full-sized table as a PDF file. Microsoft requires organizations to have at least 85 percent of assigned donated (free, granted) licenses to be actively used. "Assigned licenses" means licenses that have been assigned to a specific user within your organization. "Active use" means that those individuals have used at least one Microsoft cloud service in the last 90 days. This includes those who are grandfathered into a donated or free-version Office 365 E1 or E2 licenses.
- 14. 14 © TechSoup Global. All Rights Reserv ed. https://page.techsoup.org/microsoft-product-recommendations-tool-for-nonprofits
- 15. Your Questions
- 16. 16 © TechSoup Global. All Rights Reserv ed. Top Questions Received So Far … • You will still be able to use your on-premises products, such as Office Standard, as these are perpetual licenses. • Your existing Software Assurance benefits will be honored for their contract term. Are there any changes to my existing software licenses? • This change does not impact cloud licenses or current cloud pricing. You may still use your cloud subscriptions with no issue. Are there any changes to my current cloud licenses? • On-premises solutions will still be available after April 4, but as a charity discount. • Cloud subscriptions, including Microsoft 365 Business Premium, include downloadable applications that can be fully used when offline. What if I do not have dependable internet connectivity? Send your questions to: reachus@techsoup.org
- 17. 17 © TechSoup Global. All Rights Reserv ed. Top Questions Received So Far … • Libraries will be eligible for Academic discounted offers for Microsoft on-premises and cloud solutions. Libraries can go here to request solutions. How are libraries impacted? • Please contact us and we can help generate a link for you to download your software. What if I need more than 5 days to download the on-premises software? • Those organizations who have existing donated Office 365 E1 or E2 solutions can continue to use these licenses at no cost. There is a cap of 2,000 licenses and organizations must still meet the utilization requirement as well. What if I have an Office 365 E1 or E2 license as a donation offer? Send your questions to: reachus@techsoup.org
- 18. 18 © TechSoup Global. All Rights Reserv ed. I am struggling to link my Microsoft Account with my TechSoup Account Send your questions to: reachus@techsoup.org 1. Make sure you have a Microsoft nonprofit account. If you have not yet created a Microsoft account, you will need to do that with Microsoft and make sure that you are eligible for nonprofit offers. We have created a guide to do that here. 2. Remember your account name and provide that to TechSoup during your Add to Cart process. As a default, the person who created your account is the default administrator on the account. Your account may look like techsoup@onmicrosoft.com 3. Accept TechSoup as your Provider. To do this, you will need to log into your Microsoft account as an administrator. Make sure to accept the Microsoft Customer Agreement. 4. Checkout! A few resources to help you: • Access our step by step guide here. • Watch our step by step video here.
- 19. 19 © TechSoup Global. All Rights Reserv ed. We are here for you. Send your questions to: reachus@techsoup.org As Microsoft Gold Certified partner, we offer free consultation to help you select the best solution for your organization and provide services to help implement and optimize the products you have. Every time you partner with TechSoup, your support helps us to create more educational content and hold events to support our nonprofit sector, like this webinar today!
- 20. 20 © TechSoup Global. All Rights Reserv ed. Resources: • Microsoft Product Recommendation Tool - find the right Microsoft solutions for your organization. • Video Guide to New Process for Requesting and Downloading Microsoft Licenses • PDF Guide to New Process for Requesting and Downloading Microsoft Licenses • Microsoft Library Offers • Schedule a Free Consultation • Microsoft Digital Skills Center - training courses on Excel, Teams, PowerPoint, Word, SharePoint, and many other applications • TechSoup Product Catalog Blogs: • Important Microsoft Changes • The Right Microsoft 365 and Office 365 for Your Nonprofit • What You Need to Know About Microsoft 365 Nonprofit • How TechSoup Makes Adopting Microsoft Cloud Solutions Easier • Utilization Requirements for Donated Microsoft Cloud Licenses and How to Access the Usage Report Send your questions to: reachus@techsoup.org Additional Resources
- 22. 22 © TechSoup Global. All Rights Reserv ed. On-Premises vs. Cloud Advantages • One-time expense • No ongoing costs to have to fund • Microsoft Software Assurance allows upgrades for two years On-Premises Disadvantages • One-time expense • Need to upgrade in 3 to 5 years, with limited support and functionality being prioritized in on-premises software • You’re responsible for making sure your systems stay patched and secure Advantages • Costs are spread out over time • Software updates and feature updates happen automatically • Turn licenses on and off as needed • No server hardware or software maintenance expenses • Access your applications and files from anywhere! • More robust security for all your stuff Cloud Disadvantages • Costs are spread out over time • May need to retrain staff on applications and workflows one-time • May be dependent on internet connection Send your questions to: reachus@techsoup.org
- 23. 23 © TechSoup Global. All Rights Reserv ed. On-Premises • Pay one-time • Downloaded and install to your laptop or desktop • Free patches and updates between version releases • Full version releases every 18 to 24 months Cloud • Pay on a subscription basis (monthly or annually) • Regular feature updates • Requires stable internet connection for updates, synching, and working “in the cloud” Donation • Fully donated by Microsoft • Available with a small TechSoup admin fee • Limited to 50 licenses per product • Standard-level products available for the smallest nonprofits • Does not include Software Assurance Discounted • Provided by Microsoft at a discount (~60–75% off) • Unlimited licenses available • Both premium/professional and standard-level products available • Available as a License Only or as a Software Assurance bundle Donation and Discounted • Donations or credits direct from Microsoft • More feature-rich subscription plans are discounted • License limits for certain subscription plans • Can mix and match license subscriptions depending on users • Subscription pricing is protected for 12-month terms • Costs (compared with on-premises) are often lower when you consider the total cost of ownership Microsoft Licensing Key Terms – What is Available Today Send your questions to: reachus@techsoup.org
- 24. 24 © TechSoup Global. All Rights Reserv ed. On-Premises • Pay one-time • Downloaded and install to your laptop or desktop • Free patches and updates between version releases • Full version releases every 18 to 24 months Cloud • Pay on a subscription basis (monthly or annually) • Regular feature updates • Requires stable internet connection for updates, synching, and working “in the cloud” Discounted • Provided by Microsoft at a discount (~60–75% off) • Unlimited licenses available • Both premium/professional and standard-level products available • Not all discounted software includes Software Assurance Donation and Discounted • Donations or credits direct from Microsoft • More feature-rich subscription plans are discounted • License limits for certain subscription plans • Can mix and match license subscriptions depending on users • Subscription pricing is protected for 12-month terms • Costs (compared with on-premises) are often lower when you consider the total cost of ownership Microsoft Licensing: Key Terms – Changes on April 4 Send your questions to: reachus@techsoup.org
- 25. 25 © TechSoup Global. All Rights Reserv ed. April 4 Changes & Options
- 26. 26 © TechSoup Global. All Rights Reserv ed. Power BI — Data Analytics and Visualization *License required only for the person hosting the meeting. Audio conferencing add-on is not available for Office 365 F1 license. **Exchange Online Archiving for Exchange Online is included in the Office 365 E3 license and is not available for Microsoft 365 Apps for Enterprise (formerly Office 365 ProPlus license). Audio Conferencing This add-on gives users an option to call in to Microsoft Teams meetings from their audio lines and to have great call quality even if the users are remote, traveling, or have limited internet access. $1.80 per user per month. Advanced Threat Protection Detect and protect your organization from malicious attacks with email and document scanning. Know when someone tries to impersonate your users or your organization's domains. Starting at $0.80 per user per month. Exchange Online Archiving for Exchange Online** Give users enterprise-grade email archiving and access to archived email from Outlook and Outlook on the web. Eliminate local archived email storage. $0.80 per user per month. Get self-service analytics at enterprise scale Reduce the added cost, complexity, and security risks of multiple solutions with an analytics platform that scales from individuals to the organization as a whole. Use smart tools for strong results Find and share meaningful insights with hundreds of data visualizations, built-in AI capabilities, tight Excel integration, and prebuilt and custom data connectors. Help protect your analytics data Keep your data secure with industry-leading data security capabilities including sensitivity labeling, end-to-end encryption, and real-time access monitoring. Source: https://powerbi.microsoft.com/en-us/ Additional Cloud Offers Send your questions to: reachus@techsoup.org
- 27. 27 © TechSoup Global. All Rights Reserv ed. Definitions: • Grant: Any donated offerMicrosoftprovides to nonprofits (no costto nonprofits) • Assigned Licenses: whenan organization assigns a license to a specific user,these licenses are considered assigned. • Utilization:85% of assigned license users need to be using at least one Microsoft365 cloud service within the past 90 days. These cloud services include Exchange Online, Yammer, MicrosoftTeams,and Microsoft365 Apps. This does not include installed or on-premises solutions. Resources: • Understanding the Utilization Requirement: https://blog.techsoup.org/posts/utilization-requirements-for- donated-microsoft-cloud-licenses • Guide to User Reporting: https://page.techsoup.org/pdf/microsoft- cloud-licenses-usage-reporting Microsoft now requires any organization with a donation Cloud product (Office 365 E1, E2 (older), M365 Business Basic, M365 Business Premium) to utilize the licenses at a rate of at least 85%. Key Impact: • Organizations that are currently not achieving 85% usage will be deactivated by Microsoftand may risk being disqualified from future donation offers. • Organizations will need to actively manage donated licenses. Utilization Requirement for Microsoft Grants Send your questions to: reachus@techsoup.org
- 28. 28 © TechSoup Global. All Rights Reserv ed. Microsoft Digital Skills Center https://page.techsoup.org/digital-skills-center
- 29. 29 © TechSoup Global. All Rights Reserv ed. Hire Find and engage the right candidates and make smart talent decisions with LinkedIn data and insights. Learn Fundraise Market Build your brand, showcase your impact, and attract new donors, volunteers, and talent at scale. Cultivate major donors, build strategic partnerships, and leverage the collective power of your team's network. Supportyour team and ensure your nonprofit has the skills it needs with personalized learning experiences. Source: https://nonprofit.linkedin.com/ LEARN MORE LEARN MORE LEARN MORE LEARN MORE LinkedIn Offers Send your questions to: reachus@techsoup.org