NCV 3 Project Management Hands-On Support Slide Show - Module 3

Project Management 3 Project Managent 3 Future Managers

Module 3: Application of ethics in project management Project Managent 3 Future Managers

Module 3: Application of ethics in project management After completing this module, you will be able to: Explain the concept of ethics in relation to property and personal rights Apply ethical principles in a specific context Project Managent 3 Future Managers

1.1.1 What are ethics? What is ethics? The code of moral principles and values that directs the behaviour of an individual or group in terms of what is right and wrong Management Practice - Level 3 Future Managers

Ethics Management Practice - Level 3 Future Managers

1.2 What are business ethics What are business ethics? Your own ethics applied in your business, namely what you believe in, as well as your morale code Management Practice - Level 3 Future Managers

1.2 What are business ethics Are the following situations ethical or unethical? In your capacity as export manager of Global Exports, you’ve decided to a bribe to an official in a third world country to speed up the process of acquiring a permit - it’s an accepted procedure in that specific country, and if you don’t do it you will lose business Salary increase not possible, because it’s not been budget for, but management will say nothing and allow you to load your expenses account – paid from the budget The organisation desperately needs a job – you complete the tender and will pay each one of the tender committee a certain amount of money to ‘fix’ the price to secure the job for your organisation Management Practice - Level 3 Future Managers

Levels of ethical decision-making Management Practice - Level 3 Future Managers

Different approaches to ethical decision-making Utilitarian approach The greatest good to the greatest number of people Moral rights approach The rights of an individual can’t be taken away by another person’s decision Social justice approach Ethical decisions must be based on decisions of equity, fairness and impartiality Management Practice - Level 3 Future Managers

1.2 The role of the South African Constitution in defining a source of ethics for South Africa’s society Do you know what the fundamental rights of South African’s are? Equality Human dignity Life Freedom and security of the person Freedom from slavery and forced labour Privacy Freedom of religion, belief and opinion Freedom of association Labour relations Environment Management Practice - Level 3 Future Managers

1.3 Leadership by example Top management should set an example of ethical behaviour both through talk and actions The company should have a code of ethics. Why? Ethics committee Ethical ombudsman Ethical training Whistle-blowing Management Practice - Level 3 Future Managers

1.4 Code of conduct to be considered when doing project planning The purpose of the code of conduct The code should act and serve as a guideline to project team members and other individuals involved in the project, as to what is expected of them from an ethical point of view, both in their individual conduct and in their relationship with others, while taking part in the project Project Managent 3 Future Managers

1.4 Code of conduct to be considered when doing project planning Points to remember The project is built around individuals (human beings) and their rights have to be respected at all times Co-operation, mutual trust is of the utmost importance in ensuring that the project will be a success The project planners should deal fairly, professionally and equitably with other role-players, project team members, contractors, sub-contractors, or whoever is involved in the project, irrespective of race, gender, religion, ethnic or social origin, culture differences or language The project planner should refrain from party political activities in the workplace (project site) Project Managent 3 Future Managers

1.4 Code of conduct to be considered when doing project planning Each team member and any other role-player should strive to achieve the objectives of the project cost-effectively and in the project’s interest Each team member should be creative in their thoughts and in the execution of their respective duties, tasks or activities, therefore enhancing effectiveness and efficiency in project execution Each team member should be punctual in the execution of their duties, tasks or activities allocated to them Each team member should execute their duties, tasks or activities in a professional and competent manner Team members should not engage in any transaction or action that is in conflict with or infringes on the execution of their duties and therefore negatively influence the outcome of the project Project Managent 3 Future Managers

1.4 Code of conduct to be considered when doing project planning Team members should avoid any action or decision which may result in improper personal gain from participating in the project Team members should always be honest and accountable when dealing with project funds (budget) and other resources In the course of official duties while working on the project any form of fraud, corruption, or any other activity against the spirit of the project or its outcome should be reported to the appropriate authorities Confidentiality concerning the project should be honoured Project Managent 3 Future Managers

2. Apply ethical principles in a specific context After completing this outcome you will be able to: Illustrate the application of ethical practices in the formulation and management of the project plan Explain the processes to be followed when the code of conduct is breached according to standard operating practices Project Managent 3 Future Managers

2.1 Illustrate the application of ethical practices in the formulation and management of the project plan Project charter The project charter has to exist for the project to be ethical Feasibility study Without a feasibility study, the project cannot ethically start Influence on stakeholders has to be spelled out Concerns must be clarified Project Managent 3 Future Managers

2.1 Illustrate the application of ethical practices in the formulation and management of the project plan Scope management Must clearly defined what the project includes and what the project doesn’t include Hidden agendas mustn’t exist Work breakdown structure Work must be fairly distributed Clarity must be given about the responsibilities of each team member Project Managent 3 Future Managers

2.1 Illustrate the application of ethical practices in the formulation and management of the project plan Critical path method There must be definite clarity as to what will be done and for how long Communication plan Each member of the project should know exactly what is going to happen Project quality plan The quality audit must be done by an independent quality firm Assumptions must be documented Project Managent 3 Future Managers

Activity – Ethics in project management In your groups, discuss the meaning and differences (if any) between ethics and a code of conduct Spell out ethical elements that should form part of the project plan Bring a copy of a code of conduct to the classroom Project Managent 3 Future Managers

NCV 3 Project Management Hands-On Support Slide Show - Module 3

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NCV 3 Project Management Hands-On Support Slide Show - Module 3