Netcore - Emergic MailArray - Email Archiving & Compliance Solution
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The document outlines the importance of email archiving for regulatory compliance, legal discovery, and business continuity, emphasizing that 97% of corporate communications occur via email. It introduces the Emeric Mail Array (EMA), an on-premise and cloud solution that captures, stores, and retrieves emails securely while offering features such as real-time archiving, search capabilities, and compliance monitoring. The benefits include optimized storage, easy access for users and administrators, and a self-sufficient solution that integrates with existing email servers.
Netcore - Emergic MailArray - Email Archiving & Compliance Solution
- 2. CE0 asking for one mail sent 5 Yrs back Audit team asking mails containing some words Request to recover deleted mails Retrieval of mails for employee no longer working Legal team asking some particular mails for litigation Your Inbox is FULL - Delete your Emails. How
- 3. Archive your emails NOW !
- 4. Why Archive your Emails? • 97% of corporate communications is done via emails • 250 billion emails exchanged daily • Avg. employee receives 600 emails / week • 80% of users cannot retrieve old emails • 26% of companies cannot retrieve emails from backup • IT admin spends 5-6 hours/week recovering old emails • Ensure compliance with laws SOX, HIPPA & IT act Business & Email Continuity Regulatory compliance & Legal Discovery Monitoring of Internal & External Email Content Protection of Intellectual Property Messaging System & Storage Optimization Records Management (Email Retention Policies)
- 6. • Emergic Mail Array is an On-Premise and cloud based solution compatible with any email server to help manage any organization’s email messages. Emergic MailArray (EMA) • It captures and preserves all email traffic flowing into and out of the email server so it can be accessed quickly at a later date from a centrally managed location. • Emergic Mail Array is now integrated with The Outlook
- 7. How it works? Emails can be pulled/pushed from any email server Emails are indexed, compressed, deduplicated and stored in an encrypted format End users, administrators and auditors can connect through a web interface for search and retrieval
- 8. Key features Seamless Integration with Exchange & Lotus Automated Real Time Archiving Built-in Import Tool to Archive Existing Email No Requirement of 3rd party DB Server Encrypted & Compressed Storage Lightning Fast Search & Retrieval Detailed report and Back up Web & Rule based archiving
- 9. Automated E Automatically archive incoming, outgoing & internal emails in real-time. • Mails are automatically archived by configuring SMTP forwarding or Journaling on Mail server • Automated and Real-time archiving to prevent from accidental or intentional deletion • Policy and Rule based archiving • Selective users archiving Automated E-mail Archiving Key Benefits 1
- 10. Retain emails in compressed format to save on storage requirements. • De-duplication – retains only one copy with the same mail content • Smart attachment storage • Auto purge emails after specified period • No 3rd party database server required • Storage in multiple volumes with automatic roll-over based on period/size 2 Optimize Storage Key Benefits (Cont.)
- 11. Quickly search and retrieve emails based on any business requirement • View, print, download & restore searched emails • Search within attachments • Allows group manager to search subordinates email • Retrieve emails even if employee is no longer with organization • Buffer Area to recover non archived mail Search & Retrieve Mails on Demand 3 Key Benefits (Cont.)
- 12. Manage through an intuitive web-based admin interface • Role based access (administrator, auditor & user) • Complete audit trail which can be searched by date and by users • Monthly and daily archived email reports • Single Sign-On: Login using the same username and password in LDAP or ADS • Allow/deny access to end users Simplified Web Based Administration 4 Key Benefits (Cont.)
- 13. Simplified Web Based Administration 4 Key Benefits (Cont.) Archive access for every business role : EMA provides tools to accommodate the needs of every business role within an organization via an intuitive user interface. Employees can access his or her own current and historical messages in the archive — even if the original has been deleted. Users can restore any message themselves in seconds at the ease of MS outlook, boosting productivity and reducing IT support time Compliance Personnel have access to an extensive suite of tools for message monitoring, filtering, flagging and categorization. Managers can enforce firm policies by monitoring the messages of their assigned groups. Administrators can deploy customized access rights to allow individuals access to only their own messages, a group of other users' messages or firm- wide access. Granular administrator controls allow firms to set up access rights that mirror the reporting structures in their organizations.
- 14. Store emails in tamper-proof format to ensure compliance with archiving rules and regulations. • Encrypted and tamper-proof storage • 256 bit AES encryption with PBE MD5 • Restricted deletion of mails • No 3rd party encryption required Tamper-proof Storage 5 Key Benefits (Cont.)
- 15. Self Contained Solution EMA includes OS, packages & Custom Codes for self sufficiency • Seamless integration with any mail server ( Exchange, Lotus Domino & Linux ) • No additional 3rd party database required implies No vendor lock in • Inbuilt operating system • Archive existing emails with in-built import tool (Supports .pst, .dbx, .mbox, .zip ) 6 Key Benefits (Cont.)
- 17. Web Interface - Dashboard Administrator Experience
- 18. Retrieve mails on the fly at the ease of OUTLOOK panel End User Experience 1
- 19. Retrieval on a SINGLE CLICK 3-Pane View gives a snapshot of the queried mails. Single click on the snapshot retrieves the email with body/content from archival server. User can Drag-N-Drop Emails to any outlook Folder. Can perform all outlook functionality on emails like reply, forward etc End User Experience (Cont.) 2
- 20. EMA Web Panel Outlook –EMA tab Search & Retrieve3 End User Experience (Cont.)
- 21. From Web panel user can export mails to a Zip file. Can resend to other email ID Mails can be easily restored back to the mailbox. Multiple ways to Retrieve End User Experience (Cont.) 2
- 22. EMA Clientele
- 24. Email Infrastructure @ netCORE Hybrid messaging solutions to seamlessly integrate & co-exist with other email solutions Industry-wide expertise (BFSI, FMCG, Retail, Government, NGO, Real Estate, Pharma, Logistics & others) End-to-end linux-based messaging, collaboration & archiving solutions 1st company in India to offer cloud based anti-spam & anti-virus services since 2006 Dedicated team of pre-sales consultants to understand & propose effective email infrastructure solutions Managing 10,00,000+ mail boxes
- 25. Enterprise Communication Solution Suite Cloud Based Anti-spam & Anti-virus - Multi-layered spam & virus protection - 100% virus free & 95% spam free emails - Disaster Recovery Spooling Emergic CleanMail e-Interact Emergic CloudMail Email Archiving & Compliance - Archive emails & ensure compliance with laws - Ensures on-demand discovery of emails Emergic MailArray Cloud Based Messaging & Collaboration - Mailing & collaboration for effective business communications - Lowers total cost of ownership (TCO) - Anti-spam & anti-virus to ensure spam free emails Enterprise Messaging & Collaboration - To set customized rules and policies - Supports multi-domain & integration with Exchange/Lotus
- 26. Thank you sales@netcore.co.in 022 – 6178 2222