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ISO 9001
Quality Systems Manual
Revision: D
Issue Date: March 10, 2004

Introduction

Micro Memory Bank, Inc. developed and implemented a Quality Management
System in order to document the company’s best business practices, better
satisfy the requirements and expectations of its customers and improve the
overall management of the company.
The Quality Management System of Micro Memory Bank, Inc. meets the
requirements of the international standard ISO 9001 (2000). This system
addresses the design, development, and production of the company’s products.
The manual is divided into eight sections that correlate to the Quality
Management System sections of ISO 9001 - 2000. Each section begins with a
policy statement expressing Micro Memory Bank, Inc.’s obligation to implement
the basic requirements of the referenced Quality Management System section.
Each policy statement is followed by specific information pertaining to the
procedures that describe the methods used to implement the necessary
requirements.
This manual describes the Quality Management System, delineates authorities,
inter relationships and responsibilities of the personnel responsible for performing
within the system. The manual also provides procedures or references for all
activities comprising the Quality Management System to ensure compliance to
the necessary requirements of the standard.
This manual is used internally to guide the company’s employees through the
various requirements of the ISO standard that must be met and maintained in
order to ensure customer satisfaction, continuous improvement and provide the
necessary instructions that create an empowered work force.
This manual is used externally to introduce our Quality Management System to
our customers and other external organizations or individuals. The manual is
used to familiarize them with the controls that have been implemented and to
assure them that the integrity of the Quality Management System is maintained
and focused on customer satisfaction and continuous improvement.

QMS Revision D Page 2 of 29

Quality Manual Distribution

The Quality Manual shall be distributed to the following:

President,
VP of Marketing & Business Development
VP of Operation
VP of Sales
Inventory Manager
Chief Engineer
Management Representative (Quality Manager)
Accounting Manager


Organizational Reporting

President

VP of Marketing
Quality Manager Accounting Inventory
VP Of Operation Chief Engineer & Business VP Of Sales
(ISO Man. Rep.) Manager Manager
Development

Internal Auditors
Document Production / Design & Sales
MIS / IT Inventory Control
Control Refurbishing Implementation Representatives
Coordinator

Receiving /
Purchasing Administration Test System Test
Shipping

Equipment
Human
Logistics Programming &
Resources
Maintenance


Section 1: Scope

1.1 General
The Quality Management System applies to the design, development and
production of memory modules produced or refurbished by Micro Memory Bank,
Inc.
This quality manual outlines the policies, procedures and requirements of the
Quality Management System. The system is structured to comply with the
conditions set forth in the International Standard ISO 9001:2000

1.2 Application
Micro Memory Bank, Inc. has determined that the requirements for Service
Provision are not applicable to the company operations, therefore exclusion have
been declared.:


Section 2: Normative Reference

2.0 Quality Management System References
The following documents were used as reference during the preparation of the
Quality Management System:
▪ American National Standard ANSI/ISO/ASQ Q9000-2000, Quality
Management Systems - Vocabulary.
Management Systems – Requirements
Management Systems – Guidelines for performance Improvements


Section 3: Definitions

3.0 Quality Management System Definitions
This section is for definitions unique to Micro Memory Bank, Inc.

▪ Audit - Systematic, independent and documented process for obtaining audit
evidence and evaluating it objectively to determine the extent to which audit criteria
are fulfilled.
▪ Conformity - Fulfillment of a requirement
▪ Continual Improvement - Recurring activity to increase the ability to fulfill
requirements.
▪ Corrective Action - Action taken to eliminate the cause of a detected nonconformity
or other undesirable situation
▪ Customer Satisfaction - Customer’s perception of the degree to which the
customer’s requirements have been fulfilled.
▪ Effectiveness - Extent to which planned activities are realized and planned results
achieved.
▪ Efficiency - Relationship between the result achieved and the resources used.
▪ Finished Goods Inventory – Product that has been manufactured or refurbished by
Micro Memory Bank, Inc. and has been tested as acceptable product.
▪ Infrastructure - (organization) system of facilities, equipment and services needed
for the operation of an organization.
▪ Nonconformity - Non-fulfillment of a requirement.
▪ Organization - Group of people and facilities with an arrangement of responsibilities,
authorities and relationships.
▪ Organizational Structure - Arrangement of responsibilities, authorities and
relationships between people.
▪ Preventive Action - Action taken to eliminate the cause of a potential nonconformity
or other undesirable potential situation.
▪ Procedure - Specified way to carry out an activity or a process.
▪ Process - Set of inter-related or interacting activities, which transforms inputs into
outputs.
▪ Product - Results of a process.
▪ Quality - Degree to which a set of inherent characteristics fulfills requirements.
▪ Quality Assurance - Part of quality management focused on providing confidence
that quality requirements will be fulfilled.
▪ Quality Control - Part of quality management focused on fulfilling quality
requirements.


▪ Quality Management - Coordinated activities to direct and control an organization
with regard to quality.
▪ Quality Management System -Management system to direct and control an
organization with regard to quality.
▪ Quality Objective - Something sought, or aimed for, related to quality. Generally
based on the organizations quality policy, and specified for relevant functions and
levels in the organization.
▪ Quality Plan -Document specifying which procedures and associated resources
shall be applied by whom and when to a specific project, product, process or
contract.
▪ Quality Planning - Part of quality management focused on setting quality objectives
and specifying necessary operational processes and related resources to fulfill the
quality objectives.
▪ Quality Policy - Overall intentions and direction of the organization related to quality
as formally expressed by top management.
▪ Raw Material – All new components, bare PCB’s, and manufacturing supplies used
to produce Micro Memory Bank, Inc. product.
▪ Record - Document stating results achieved or providing evidence of activities
performed. Records can be used to document traceability and to provide evidence
of verification, preventive action, and corrective actions. Records need not be under
revision control.
▪ Re-grade - Alteration of the grade of a nonconforming product in order to make it
conform to requirements differing from the initial requirements.
▪ Repair - Action on a nonconforming product to make it acceptable for the intended
use.
▪ Rework - Action taken on a nonconforming product so that it will fulfill the specified
requirements.
▪ Supplier - Organization or person that provides a product, service or information.
▪ Surplus Material – Refurbished components, sub assemblies used to product Micro
Memory Bank, Inc. product.
▪ Top Management: The President, Manufacturing Engineer, VP of Marketing and
New Business Development, Manufacturing Manager, Accounting Manager, Quality
Engineer (ISO Management Representative) of the Micro Memory Bank, Inc.
▪ Work Environment - Set of conditions under which work is performed. Conditions
include physical, social, psychological and environmental factors (such as
temperature, recognition schemes, ergonomics and atmospheric composition)
▪ Work Instructions - Controlled document, which provides instruction on how to
perform a specific task.


Section 4: General Requirements

4.1 General requirements
Micro Memory Bank, Inc. has established, documented and implemented a
Quality Management System (QMS) in accordance with the requirements of ISO
9001:2000. The system is maintained and continually improved through the use
of the quality policy, quality objectives, audit results, analysis of data, corrective
and preventive action and management review.
To design and implement the QMS Micro Memory Bank, Inc. has:
Identified the processes needed for the QMS and their application
throughout the organization and documented them on the Process Flow
Diagram at the end of this section of the Quality Manual
Determined the sequence and interaction of these processes, and
illustrated them on the Process Flow Diagram
Determined criteria and methods needed to ensure that the operation and
control of the processes are effective, and documented them in quality
plans, work instructions and the Measuring, Monitoring and Analysis
Table (F-500-001)
Ensured the continuing availability of resources and information
necessary to achieve planned results and continual improvement of these
processes
Established systems to monitor, measure and analyze these processes,
Established processes to identify and implement actions necessary to
achieve planned results and continual improvement of these processes

4.2 Documentation Requirements
4.2.1 General
The QMS documentation includes:
A documented Quality Policy
This Quality Manual
Documented Procedures
Documents identified as needed for the effective planning, operation and
control of our processes,
Quality Records


4.2.2 Quality manual
This Quality Manual has been prepared to describe Micro Memory Bank, Inc.’s
QMS. The scope and permissible exclusions of the QMS are described in section
one of this manual. Each section of the manual references documented QMS
procedures relating to the requirements outlined in that section. The Process
Flow Diagram at the end of section 4 provides a description of the interaction
between the processes of the QMS system.

4.2.3 Control of documents
All of the QMS documents are controlled according to the Document Control
Procedure (QP-423-001). This procedure defines the process for:
Approving documents for adequacy prior to issue
Reviewing and updating as necessary and re-approving documents
Ensuring that changes and current revision status of documents are
identified
Ensuring that relevant versions of applicable documents are available at
points of use
Ensuring that documents remain legible and readily identifiable
Ensuring that documents of external origin are identified and their
distribution controlled,
Preventing the unintended use of obsolete documents and to apply
suitable identification to them if they are retained for any purpose

4.2.4 Control of quality records
Quality records are maintained to provide evidence of conformity to requirements
and of the effective operation of the QMS. The records are maintained according
to the Control of Quality Records Procedure (QP-424-001). This procedure
requires that quality records remain legible, readily identifiable and retrievable.
The procedure defines the controls needed for identification, storage, protection,
retrieval, retention time and disposition of quality records.

Related Procedures
Document Control QP-423-001
Control of Quality Records QP-424-001


Micro Memory Bank Process Flow Diagram

R e ce iv e O rd e r
fro m C u sto m e r
(A P -7 2 0 -0 0 1 )

Is p ro d u ct
a va ila b le in F G
in ve n to ry?

D e sig n a n d Is Q u a lity Q u a lity P la n n in g
Is D e sig n
Yes D e v e lo p m e n t P la n n in g Yes P ro ce sse s
R e q u ire d ?
(E P -7 3 0 -0 0 1 ) R e q u ire d ? (M P -7 1 0 -0 0 1 )

No
No

P u rch a s e M a te ria l
(A P -7 4 0 -0 0 1 )

R e ce ive M a te ria l
In s p e c t/S o rt
(W I-7 4 0 -0 0 1 )

Yes

M a te ria l N o tify Q u a lity Issu e N C R
No
A cc e p te d ? E n g in e e r (Q P -8 3 0 -0 0 1 )

Yes

M a n u fa ctu re o r
R e fu rb ish P ro d u c t
(M P -7 5 0 -0 0 1 )

F in a l In sp e ctio n &
T e st
(W I-7 5 0 -0 0 4 )

M o ve F in ish e d
G o o d s to In ve n to ry
a n d S h ip p in g
(M P -7 5 5 -0 0 1 )


Section 5: Management Responsibility

5.1 Management commitment
Top management has been actively involved in implementing the quality
management system (QMS). It has provided the vision and strategic direction for
the growth of the QMS, and established quality objectives and the quality policy.
To continue to provide leadership and show commitment to the improvement of
the QMS, management will do the following.
Communicate the importance of meeting customer, statutory, and
regulatory requirements.
Establish quality objectives
Establish the quality policy.
Conduct quarterly management reviews.
Ensure the availability of resources.

5.2 Customer focus
Micro Memory Bank, Inc. strives to identify current and future customer needs, to
meet customer requirements, and to exceed customer expectations.
Top management ensures that customer requirements are understood and met,
by requiring compliance with documented customer communication procedures.
Customer requirements are determined, converted into internal requirements,
and communicated to the appropriate people in our organization (AP-720-001).

5.3 Quality policy
Top management ensures that the quality policy is communicated to all
employees. It is included in new employee training and training on the QMS. It is
posted in prominent places throughout the facility to maintain high standards
within our organization.
Management reviews the quality policy at each management review meeting to
determine the policy’s continuing suitability for our organization. The Quality
Policy is documented on A-500-001, Quality Policy.

5.4 Planning
5.4.1 Quality objectives
Quality objectives are established to support our organization’s efforts in
achieving our quality policy and reviewed annually for suitability. Objectives have

been established for the following; supplier performance, release of product, and
customer feedback. Quality objectives are measurable, and reviewed against
performance goals at each management review meeting.
Quality objectives are stated within the Quality Policy (AP-500-001).

5.4.2 Quality management system planning
The quality system has been planned and implemented to meet our quality
objectives and the requirements of 4.1 of the ISO 9001 standard. Quality
planning takes place as changes that affect the quality system are planned and
implemented.

5.5 Responsibility, authority and communication
5.5.1 Responsibility and authority
An organizational chart has been established to show the interrelation of
personnel in the organization. Job descriptions define the responsibilities and
authorities of each of the positions on the organizational chart. Job descriptions
and the organizational chart are reviewed and approved by top management for
adequacy. These documents are available throughout the organization to help
employees understand responsibilities and authorities. An organizational chart is
located on page 4 of this manual.

5.5.2 Management representative
Top Management has appointed the Quality Engineer as the management
representative. As management representative, the Quality Engineer has the
following responsibility and authority:
Ensure that processes needed for the quality management system are
established and implemented.
Report to top management on the performance of the quality
management system, and note needed improvements.
Promote awareness of customer requirements throughout the
organization.
Act as a liaison with external parties such as customers or auditors on
matters relating to the QMS.

5.5.3 Internal communication
Processes are established for communication within the organization. Methods
of communicating the effectiveness of the QMS include department and
management meetings, management review, circulation of minutes of
management review meetings, posting of reports on company bulletin boards,
and other routine business communication.


5.6 Management review
5.6.1 General
Top management reviews the QMS quarterly at management review meetings.
This review assesses the continuing QMS suitability, adequacy and
effectiveness, identifying opportunities for improvement and needed changes.
Records are maintained for each management review meeting.

5.6.2 Review input
Assessment of the QMS is based on a review of information inputs to
management review. These inputs include the following:
Results of audits
Customer feedback
Process performance and product conformity
Company level quality data
Status of preventive and corrective actions
Follow-up actions from previous management reviews
Planned changes that could affect the quality management system
Recommendations for improvement

5.6.3 Review output
During these review meetings, management will identify appropriate actions to be
taken regarding the following issues:
Improvement of the effectiveness of the quality management system and
its processes
Improvement of product related to customer requirements
Resource needs
Responsibility for required actions are assigned to members of the management
review team. Any decisions made during the meeting, assigned actions, and
their due dates are recorded in the minutes of management review.

Related Procedures:
Customer Related Processes AP-720-001
Management Responsibility AP-500-001
Quality Planning Processes MP-710-001


Section 6: Resource Management

6.1 Provision of resources
Micro Memory Bank, Inc. has implemented a Quality Management System that
complies with the ISO 9001 2000 standard. This implementation was achieved
with management commitment and with sufficient resources for the
implementation. Management determines and provides necessary resources to
effectively maintain and continually improve the effectiveness of the quality
management system and to enhance customer satisfaction by meeting customer
requirements.

6.2 Human resources
6.2.1 General
To ensure competence of our personnel, job descriptions have been prepared
identifying the qualifications required for each position that affects product
quality. Qualifications include requirements for education, skills and experience.
Appropriate qualifications, along with required training, provide the competence
required for each position.

6.2.2 Competence, awareness and training
Qualifications are reviewed upon hire, when an employee changes positions or
the requirements for a position change. Human resources maintain records of
employee qualifications. If any differences between the employee’s qualifications
and the requirements for the job are found, training or other action is taken to
provide the employee with the necessary competence for the job. The results are
then evaluated to determine if they were effective. Training and evaluation are
conducted according to the Training procedure. (AP-662-001)
All employees are trained on the relevance and importance of their activities and
how they contribute to the achievement of the quality objectives.

6.3 Infrastructure
To meet quality objectives and product requirements Micro Memory Bank, Inc.
has determined the infrastructure needed (MP-630-001). The infrastructure has
been provided, and includes buildings, workspace, utilities, process equipment
and supporting services. As new infrastructure requirements arise, they will be
documented in quality plans. Existing infrastructure is maintained to ensure
product conformity. Maintenance requirements are documented in preventive
maintenance logs.


6.4 Work Environment
A work environment suitable for achieving product conformance is maintained.
Requirements are determined during quality planning and documented in the
quality plan. The work environment is managed for continuing suitability. Data
from the quality system is evaluated to determine if the work environment is
sufficient for achieving product conformance, or if preventive or corrective action
related to the work environment is required.

Related Documents
Competence, Awareness and Training AP-622-001
Infrastructure MP-630-001


Section 7: Product Realization

7.1 Planning of product realization
Quality planning is required before new products or processes are implemented.
The quality planning may take place as a design project, or according to the
Quality Planning procedure (MP-710-001). During this planning, management or
assigned personnel identify:
The quality objectives and requirements for the product,
Processes, documentation and resources required
Verification, validation, monitoring, inspection and test requirements,
Criteria for product acceptance
The output of quality planning includes documented quality plans, processes,
procedures and design outputs.

7.2 Customer-related processes
7.2.1 Determination of requirements related to the product
Micro Memory Bank, Inc. determines customer requirements before acceptance
of an order. Customer requirements include those:

Requested by the customer

Required for delivery and post-delivery activities

Not stated by the customer but necessary for specified use or known and
intended use

Statutory and regulatory requirements related to the product

Additional requirements determined by Micro Memory Bank, Inc.
Customer requirements are determined according to the Customer Related
Processes Procedure. (AP-720-001)


7.2.2 Review of requirements related to the product
Micro Memory Bank, Inc. has a process in place for the review of requirements
related to the product (AP-720-001) The review is conducted before the order is
accepted. The process ensures that:

Product requirements are defined

Contract or order requirements differing from those previously expressed are
resolved

Micro Memory Bank, Inc. has the ability to meet the defined requirements

Records are maintained showing the results of the review and any actions
arising from the review

Where a customer does not provide a documented statement of requirement,
the customer requirements are confirmed before acceptance

When product requirements are changed, Micro Memory Bank, Inc.
communicates changes to relevant personnel and amends relevant
documents

7.2.3 Customer communication
Micro Memory Bank, Inc. has implemented an effective procedure (AP-720-001)
for communicating with customers in relation to:

Product Information

Enquiries, contracts and order handling, including amendments

Customer Feedback, including customer complaints

7.3 Design and Development
7.3.1 Design and development planning
The design and development procedure (EP-730-001) outlines the process for
controlling the design and development process. The Engineering Department
plans design and development according to this procedure. The design plan
includes:

Design and development stages

Required design plan


Verification and validation methods appropriate to each design and
development stage

Responsibilities and authorities for design and development

Identification of the technical interfaces required for the project

Updating of the design plan as the project progresses

7.3.2 Design and development inputs
Inputs relating to product requirements are determined and documented
according to the Design and Development procedure (EP-730-001). All inputs
are reviewed for adequacy and completeness, and to resolve any ambiguous
inputs. Inputs include:

Functional and performance requirements

Applicable statutory and regulatory requirements

Where applicable, information derived from previous similar designs

Other requirements essential for design and development

7.3.3 Design and development outputs
Outputs of design and development are documented according to the Design
and Development Procedure (EP-730-001). They are documented in a format
that enables verification against the inputs, and are approved prior to release.
Outputs:

Meet the input requirements

Provide appropriate information for purchasing, production and for

Contain or reference product acceptance criteria

Specify the characteristics of the product that are essential for its safe and
proper use.

7.3.4 Design and development review
The design plan specifies suitable stages of the project to conduct design and
development review. Reviews take place according to the design and
development procedure; results of design are recorded in the Design Plan form
(F-730-001), which are maintained as a quality record. Design reviews:

Evaluate the results of design and development activities and determine if
they fulfill requirements

Identify any problems and propose necessary actions

Include representatives of functions concerned with the design and
development stage being reviewed

7.3.5 Design and development verification
Design verification is planned and performed to ensure that the design and
development outputs have satisfied the design and development input
requirements. Records of the results of the verification and any necessary
actions are maintained according to the Design and Development procedure
(EP-730-001).

7.3.6 Design and development validation
Design and development validation is performed according to the design plan to
ensure that the resulting product is capable of fulfilling the requirements for the
specified or known intended use or application. Validation is completed prior to
delivery whenever practicable. Records of the validation activities are maintained
according to the design and development procedure.

7.3.7 Control of design and development changes
The design and development procedure defines a process for identifying,
recording, verifying, validating and approving design changes. The review of
design and development changes includes an evaluation of the effect of the
changes on constituent parts and delivered product. Records are maintained to
show the results of the review and any necessary actions identified during the
review.

7.4 Purchasing
7.4.1 Purchasing process
A documented procedure (AP-740-001) is followed to ensure that purchased
product conforms to the specified purchase requirements. The procedure
outlines the extent of control required for suppliers. Suppliers are evaluated and
selected based on their ability to supply product in accordance with requirements
as outlined in the procedure. Criteria for selection, evaluation and re-evaluation
are documented in the procedure. Records of the evaluation and any necessary
actions are maintained as quality records.

7.4.2 Purchasing information
Purchasing information describes the product to be purchased, including where
appropriate:

Requirements for approval of product, processes and equipment


Requirements for qualification of personnel

Quality management system requirements
The purchasing documents are reviewed to ensure the adequacy of
requirements before orders are placed with the supplier.

7.4.3 Verification of purchased product
The Purchasing procedure (AP-740-001) describes the process used to verify
that purchased product meets specified purchase requirements. If Micro Memory
Bank, Inc. or the customer will perform verification at the supplier’s premises; the
verification arrangements and method of product release are documented in the
purchasing information.

7.5 Production
7.5.1 Control of production
Micro Memory Bank, Inc. plans and carries out production and under controlled
conditions according to documented procedure (MP-750-001). Controlled
conditions include, as applicable:

The availability of information that describes the characteristics of the product

The availability of work instructions

The use of suitable equipment

The availability and use of monitoring and measuring devices

The implementation of monitoring and measurement

The implementation of release, delivery and post-delivery activities

7.5.2 Validation of processes for production
Micro Memory Bank, Inc. validates any processes for production where the
resulting output cannot be verified by subsequent monitoring or measurement.
This includes any processes where deficiencies become apparent only after the
product is in use or the service has been delivered. Validation demonstrates the
ability of these processes to achieve planned results.
Micro Memory Bank, Inc. has documented the process for validation including:

Defined criteria for review and approval of the processes

Approval of equipment and qualification of personnel


Use of specific methods and procedures

Requirements for records

Revalidation

7.5.3 Identification and traceability
Micro Memory Bank, Inc. identifies the product throughout product realization
according to the Identification and Traceability procedure (MP-753-001). Product
is identified with respect to monitoring and measurement requirements.

7.5.4 Customer property
Micro Memory Bank, Inc. exercises care with customer property while it is under
the organization's control or being used. A procedure (MP-754-001) outlines the
Identification, verification, protection and safeguarding of customer property
provided for use. If any customer property is lost, damaged or otherwise found to
be unsuitable for use, this is reported to the customer and records maintained.

7.5.5 Preservation of product
Micro Memory Bank, Inc. preserves the conformity of product during internal
processing and delivery to the intended destination per procedure (MP-755-001).
This preservation includes identification, handling, packaging, storage and
protection. Preservation also applies to the constituent parts of a product.

7.6 Control of monitoring and measuring devices
Micro Memory Bank, Inc. has determined the monitoring and measurement to be
undertaken and the monitoring and measuring devices needed to provide
evidence of conformity of product to determined requirements. A documented
procedure (MP-760-001) outlines the process used to ensure that monitoring and
measurement to be carried out are carried out in a manner that is consistent with
the monitoring and measurement requirements.
Where necessary to ensure valid results, measuring equipment is:

Calibrated or verified at specified intervals, or prior to use, against
measurement standards traceable to international or national measurement
standards

Adjusted or re-adjusted as necessary;

Identified to enable the calibration status to be determined;

Safeguarded from adjustments that would invalidate the measurement result;


Protected from damage and deterioration during handling, maintenance and
storage.
In addition, engineering assesses and records the validity of the previous
measuring results when the equipment is found not to conform to requirements.
Micro Memory Bank, Inc. takes appropriate action on the equipment and any
product affected. Records of the results of calibration and verification are
maintained
When used in the monitoring and measurement of specified requirements, the
ability of computer software to satisfy the intended application is confirmed. This
shall be undertaken prior to initial use and reconfirmed as necessary.

Related Documents
Quality Planning processes MP-710-001
Design and Development EP-730-001
Purchasing AP-740-001
Control of Production MP-750-001
Identification and Traceability MP-753-001
Customer Property MP-754-001
Preservation of Product MP-755-001
Control of Monitoring and Measuring Devices MP-760-001


Section 8: Measurement, Analysis and Improvement

8.1 General
Micro Memory Bank, Inc. has planned and implemented the monitoring,
measurement, analysis and improvement processes as needed

To demonstrate conformity of the product,

To ensure conformity of the quality management system,

To continually improve the effectiveness of the quality management system.
These processes are identified in documented procedures and include
determination of applicable methods, including statistical techniques, and the
extent of their use.

8.2 Monitoring and Measurement
8.2.1 Customer Satisfaction
As one of the measurements of the performance of the quality management
system, Micro Memory Bank, Inc. monitors information relating to customer
perception as to whether the organization has fulfilled customer requirements.
The method for obtaining and using this information is identified in the Customer
Related Processes (AP-720-001) and the Management Responsibility
procedures (AP-500-001).

8.2.2 Internal Audit
Micro Memory Bank, Inc. conducts internal audits at planned intervals to
determine whether the quality management system:

Conforms to the planned arrangements (see 7.1), to the requirements of this
International Standard and to the quality management system requirements
established by the organization

Is effectively implemented and maintained.
An audit program has been designed and implemented and identifies an audit
schedule based on the importance of the areas to be audited, as well as the
results of previous audits. The scope of each activity audit (per the audit
schedule) is to verify compliance of that activity to the ISO 9001: 2000 elements
shown on the activity matrix. The audit criteria, frequency, methods,
responsibilities and requirements for planning and conducting audits, and for

reporting and maintaining results, are defined and documented in the Internal
Audit procedure (QP-822-001).
The management responsible for the area being audited is responsible for
ensuring that actions are taken without undue delay to eliminate detected
nonconformities and their causes. Follow-up activities include the verification of
the actions taken and the reporting of verification results.

8.2.3 Monitoring and measurement of processes
Micro Memory Bank, Inc. applies suitable methods for monitoring and, where
applicable, measurement of the quality management system processes. These
methods demonstrate the ability of the processes to achieve planned results.
When planned results are not achieved, correction and corrective action is taken,
as appropriate, to ensure conformity of the product. The process for identifying
and carrying out the required monitoring and measuring of processes is
documented in the Monitoring, Measuring and Analysis of Product Realization
Processes (MP-824-001) and Management Responsibility procedures (AP-500-
001).

8.2.4 Monitoring and measurement of product
Micro Memory Bank, Inc. monitors and measures the characteristics of the
product to verify that product requirements are fulfilled. This is carried out at
appropriate stages of the product realization process identified in Monitoring,
Measuring and Analysis of Product Realization Processes (MP-824-001).
Evidence of conformity with the acceptance criteria is maintained. Records
indicate the person authorizing release of product. Product release and service
delivery does not proceed until all the planned arrangements have been
satisfactorily completed, unless otherwise approved by a relevant authority, and
where applicable by the customer.

8.3 Control of Nonconforming Product
Micro Memory Bank, Inc. ensures that product which does not conform to
product requirements is identified and controlled to prevent its unintended use or
delivery. The controls and related responsibilities and authorities for dealing with
nonconforming product are defined in the Control of Nonconforming Product
procedure (QP-830-001).

8.4 Analysis of Data
Micro Memory Bank, Inc. determines, collects and analyses appropriate data to
demonstrate the suitability and effectiveness of the quality management system
and to evaluate where continual improvement of the quality management system
can be made. The process for determining, collecting and analyzing this data is
defined in the Management Responsibility procedure (AP-500-001). Appropriate


data includes data generated as a result of monitoring and measurement and
from other relevant sources.
The analysis of data provides information relating to:

Customer satisfaction

Conformance to product requirements

Characteristics and trends of processes and products including opportunities
for preventive action

Suppliers

8.5 Improvement

8.5.1 Continual improvement
Micro Memory Bank, Inc. continually improves the effectiveness of the quality
management system through the use of the quality policy, quality objectives,
audit results, analysis of data, corrective and preventive actions and
management review.

8.5.2 Corrective action
Micro Memory Bank, Inc. takes action to eliminate the cause of nonconformities
in order to prevent recurrence. Corrective actions are appropriate to the effects of
the nonconformities encountered.
A documented procedure (QP-852-001) defines requirements for:

Reviewing nonconformities (including customer complaints),

Determining the causes of nonconformities,

Evaluating the need for action to ensure that nonconformities do not recur,

Determining and implementing action needed,

Records of the results of action taken (see 4.2.4), and

Reviewing corrective action taken.

8.5.3 Preventive action
Micro Memory Bank, Inc. determines action to eliminate the causes of potential
nonconformities in order to prevent their occurrence. Preventive actions are
appropriate to the effects of the potential problems.

A documented procedure (QP-853-001) defines requirements for:

Determining potential nonconformities and their causes

Evaluating the need for action to prevent occurrence of nonconformities

Determining and implementing action needed

Records of results of action taken

Reviewing preventive action taken

Related Documents
Management Responsibility AP-500-001
Internal Audits QP-822-001
Monitoring and Measuring of Product and Realization Processes MP-824-001
Control of Nonconforming Product QP-830-001
Corrective Action QP-852-001
Preventive Action QP-853-001


QUALITY SYSTEM MANUAL REVISIONS

Release Training
Rev. Reason for Change Approved By:
Date Required Y/N:
A 10/29/02 Initial Release D. Sheerr Yes
B 2/04/03 Miscellaneous corrections in
D. Sheerr No
response to audit findings
C 2/21/03 Service Provision described in
section 7.5 does not apply to the
company activities. Add exclusion
D. Sheerr No
for Service Provision to section 1.2.
Add ISO requirements of section
6.1b to the Quality Manual
D 3/10/04 Organizational Reporting chart &
Quality Manual Distribution list
D. Sheerr No
updated to reflect the changes put
into practice.


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