NQA ISO 22000:2018 Transition Gap Guide

ISO 22000:2018
TRANSITION GAP GUIDE
43,000
TRANSPARENT 90TRANSPARENT 90TRANSPARENT 90TRANSPARENT

INTRODUCTION
1. Scope
2. Normative References
3. Terms and Definitions
4. Context of the Organization
5. Leadership
6. Planning
7. Support
8. Operation
9. Performance Evaluation
10. Improvement
This document provides an overview of the key changes between the 2005
and 2018 version of ISO 22000 – there are several new requirements in
addition to changes to key definitions. You will need to prepare for these
changes and adapt your food safety management system to meet the new
requirements within the transition timeline.
Proposal
stage
November
2014
NQA no longer
provides quotes for
ISO 22000:2005
From May 2020
FSMS Certified
clients encouraged
to schedule
transition audit
and complete GAP
analysis
From Jan 2020
Last day to
schedule any
transition audits
April 31 2021
No further audits
for ISO 22000:2005
permitted.
ISO 22000:2018
audits are scheduled
July 2020
Transition period ends
June 18 2021
Preparatory
stage
November
2015
Committee
stage (CD)
December
2016
Enquiry
stage (DIS)
July 2017
Approval
stage (FDIS)
February
2018
Publication
ISO 22000:2018
June 2018
Training for all
NQA staff
March - April 2019
ISO 22000:2018 TIMELINE
ISO 22000:2018 was published on 19th June 2018 and is the replacement for ISO 22000:2005.
For organizations currently using ISO 22000:2005 there will be a three-year period to transition
to ISO 22000:2018.
STRUCTURE OF ISO 22000:2018
The structure of ISO 22000:2018 follows the Annex SL high level structure being applied to all new
and revised ISO management system standards:
OUR VALUES
We will help you understand the changes, interpret
the new concepts and act on the implications.
Please get in touch if you have any questions.
Keep updated with the changes at
www.nqa.com

4 Context of the Organization
GAP ANALYSIS AND GUIDANCE
4.1 Understanding the
organization and its
context
New requirement! This new concept relates to the factors and conditions affecting
organizational operation e.g. regulation, governance and
interested parties. What drives the culture and requirements of
your organization? Be prepared to discuss with your assessor,
how the context of the organization influences the ability to
achieve the intended outcomes of your food safety management
system
4.2 Understanding the needs
and expectations of
interested parties
New requirement! Consider who the interested parties might be and what their
relevant interests might be, e.g. workers, customers, regulators,
competitors and external providers. Consider the risks and
opportunities that are generated for the context. Be prepared to
discuss stakeholder interests with your assessor.
4.3 Determining the scope
of the environmental
management system
Partially covered
by 4.1
When determining this scope, the organization shall consider:
a) the external and internal issues referred to in 4.1;
b) the requirements referred to in 4.2.
Therefore the Scope can only be defined when 4.1 - 4.2 have
been considered.
Do not forget the Scope shall specify the products and services,
processes and production sites that are addressed by the FSMS
and shall include the activities, processes, products or services
that can have an influence on the food safety of the end products.
4.4 Food Safety
Management System
Partially covered
by 4.1
Largely unchanged, only highlight that 2018 version do not longer
require a documented FSMS, how to manage the system it is now
your decision.
ISO 22001:2005
CLAUSES
ISO 22001:2018
CLAUSES
GUIDANCE
5 Leadership
5.1 Leadership and
commitment
Partially covered by
5.1, 7.4.3
Top management of the organization are now required to
demonstrate leadership and commitment to the FSMS in a
number of specified ways: ensuring integration of the FSMS
requirements into the organization’s business processes, support
persons that contribute to the effectiveness of the FSMS, etc.
5.2 Food safety policy Partially covered
by 5.2
The policy must be now also appropriate to the context, address
also internal and external communications and need to ensure
competencies related to food safety, provide a framework for
setting and reviewing objectives, include commitment to continual
improvement among other previously required requisites. The
policy shall be also documented and available to relevant
interested parties.
5.3 Organizational roles,
responsibilities and
authorities
Partially covered
by 5.4, 5.5, 7.3.2
Apart from communicating responsibilities and authorities, top
management shall ensure they are also understood within the
organization. New responsibilities and authorities for ensuring
that the FSMS conforms to the requirements of the standard and
reporting on the performance of the FSMS to top management are
to be assigned.

6 Planning
6.1 Actions to address risks
and opportunities
New requirement! Consideration needs to be given to its identified internal and external
issues (4.1), the needs and expectations of its interested parties
(4.2) during planning and determined scope of the FSMS (4.3). A
new concept of “risks and opportunities” is introduced. Planning
now requires the identification of the risks (defined as the effect
of uncertainty) and opportunities related to the performance and
effectiveness of the FSMS. Risks and opportunities identified in
section 4 become inputs to a comprehensive planning approach.
6.2 Objectives of the FSMS
and planning to achieve
them
Partially covered
by 5.3
Objectives must be consistent with the food safety policy, follow the
SMART criteria, and consider customer, statutory and regulatory
requirements. There should be detail of who is responsible, agreed
timings and measures in place to establish progress, resources
available and whether proposed achievements have been met.
Established objectives will be documented information.
6.3 Planning of changes Partially covered
by 5.3
When determining the need for changes to the FSMS, the
organization must be also taken into consideration the purpose
of changes, resources and responsibilities apart from ensuring its
integrity.
ISO 22001:2005
CLAUSES
ISO 22001:2018
CLAUSES
GUIDANCE
7 Support
7.1.1 General Partially covered
by 6.1
The organization shall also consider the capability of and any
constraints on existing internal resources and resources required
from external sources.
7.1.2 People Partially covered
by 6.2
Where external experts where used in the development,
implementation, operation or assessment of the FSMS, the
organization must ensure they retained documented information
such as an agreement or contract that defines their relevant
competency, responsibility and authority.
7.1.3 Infrastructure Partially covered
by 6.3
Largely unchanged
7.1.4 Work Environment Partially covered
by 6.4
Largely unchanged, note added highlighting examples of what
factors need to be considered within environment
7.1.5 Externally developed
elements of the FSMS
Partially covered
by 1
New information regarding externally developed elements of the
FSMS to be considered when used
7.1.6 Control of externally
provided processes,
products or services
Partially covered
by 4.1
New information regarding control of externally provided processes,
products or services
7.2 Competence Partially covered
by 6.2, 7.3.2
External providers are now also considered when determining
competence of persons doing work under the organization’s control
that may affect the FSMS. The term “competent” replaces “trained”.
The organization shall retained documented information as evidence
of competence.
7.3 Awareness Partially covered
by 6.2.2
Now personnel must also be aware of the food safety policy,
objectives of the FSMS relevant to their tasks, and the benefits of
improved food safety performance.
7.4 Communication 5.6, 6.2.2 Some terms have been replaced to make them more clear (suppliers
by external providers and qualifications by competencies)
7.5 Documented Information Partially covered
by 4.2, 5.6.1
The organization’s FSMS must include also documented information
and food safety requirements required by statutory, regulatory
authorities and customers.

8 Operation
8.1 Operational Planning and
Control
New requirement! Specific reference is now made to the planning of operations, as
well as their control and update. Controls for processes should
now be implemented to ensure the realisation of safe products as
well as the implementation of defined actions to address risk and
opportunities. There are requirements for the control of planned
changes and the review of unintended changes. It is now specified
that outsourced processes are to be controlled.
8.2 Prerequisite Programmes
(PRPs)
Partially covered
by 7.2
Statutory and regulatory requirements shall be taken into
consideration when selecting PRPs. Likewise, when establishing
the PRPs, the organization must consider also supplier approval,
labelling and control of incoming materials, storage, dispatch and
distribution.
8.3 Traceability Partially covered
by 7.9
Further details regarding what to be considered when establishing
and implementing the traceability exercise. Documented information
must be retained for a defined period, as a minimum, the shelf-life of
the product. Its effectiveness shall be also tested.
8.4 Emergency preparedness
and response
Partially covered
by 5.7
Documented information is now required to be established and
maintained in case of potential emergency situations and incidents.
Steps to handle emergencies are now specified.
8.5.1 Preliminary steps to
enable hazard analysis
Partially covered
by 7.3, 7.2.4
Source of products is now required to be specified in the
documented information concerning raw materials, ingredients
and packaging specifications. Documented information regarding
characteristics of ends products must include method of distribution
and delivery. “Description of processes steps and control measures”
has been replaced by “description of processes and process
environment” detailing also additional requirements. Processing
aids, packaging and utilities are also to be added to the flow
diagram/s.
8.5.2 Hazard analysis Partially covered by
7.3.5.2, 7.4, 7.6.2
The identification of hazards shall also be based on internal
information and customer requirements. The systematic approach
for assessing each control measure, must also consider the viability
of establishing measurable critical limits and applying timely
corrections in case of failure. Additionally, external requirements that
can impact the choice and strictness of control measures shall be
documented.
8.5.3 Validation of control
measure(s) and
combination(s) of
control measure(s)
Partially covered
by 8.2
The decision making process and categorization of control
measures as well as their validation must be maintained as
documented information. It is also mentioned that this validation
must be conducted before the implementation of the Hazard control
plan.
8.5.4 Hazard Control Plan Partially covered
by 7.5, 7.6
A Hazard Control Plan includes OPRP plan and monitoring systems
for OPRPs as well as a HACCP Plan and monitoring system for
CCPs. The organization shall implement, maintain and retained
evidence of the hazard control plan as documented information.
When critical limits or action criteria are not met the organization
shall ensure, among others, that the potentially unsafe products are
not released.
8.6 Updating the information
specifying the PRPs and
the hazard control plan
Partially covered
by 7.7
Once the Hazard Control Plan is established, the information to
be updated, if necessary, is listed (process steps and control
measures now replaced by descriptions of processes and process
environment).
8.7 Control of monitoring and
measuring
Partially covered
by 8.3
Included also that software used in monitoring and measuring needs
validation prior to use.
ISO 22001:2005
CLAUSES
ISO 22001:2018
CLAUSES
GUIDANCE
Operation section continues on next page

9 Performance Evaluation
9.1 Monitoring, measurement,
analysis and evaluation
Partially covered
by 8.4.2, 8.4.3
New clause including mandatory documented information and
evaluation of performance and effectiveness with regard to
monitoring, measurement, analysis and evaluation methods.
9.2 Internal audit Partially covered
by 8.4.1
More aspects to consider in the audit programme such as changes
in the FSMS, the results of monitoring, measurement and previous
audits. The results of the audits must be reported to the food safety
team and relevant management. All information must be retained as
documented to show evidence of the implementation of the audit
programme and audit results. The organization shall determine if the
FSMS meets the intent of the food safety policy and objectives set.
9.3 Management Review Partially covered
by 5.2, 5.8
Several inputs now also to be discussed during the management
review meeting (monitoring and measurement results,
nonconformities and corrective actions, the adequacy of resources,
performance of external providers, etc.).
ISO 22001:2005
CLAUSES
ISO 22001:2018
CLAUSES
GUIDANCE
10 Improvement
10.1 Nonconformity and
corrective action
New requirement! The standard provides all steps to be followed by the organization
when a nonconformity occurs.
10.2 Updating the food safety
management system
Partially covered
by 8.1, 8.5.1
The importance of improving suitability, adequacy and
effectiveness of the FSMS is now highlighted as this was not
specified in much detail in 2005 version.
10.3 Continual improvement Partially covered
by 8.5.2
Largely unchanged
8 Operation (continued)
8.8 Verification related to
PRPs and the hazard
control plan
Partially covered
by 7.8, 8.4.2, 8.4.3
Verification activities shall confirm that PRPs and hazard control
plan implemented and effective. The organization must ensure
that verification activities are not carried out by the same person
responsible for monitoring the activity or the control measures.
8.9 Control of product and
process nonconformities
Partially covered
by 7.10
Version 2018 specifies clearly the steps to be followed when action
criteria for an OPRP is not met. When reviewing nonconformities
identified by consumer complaints and/or regulatory, the
organization must ensure there are corrective actions in place.
When doing the evaluation for release, conditions apply to all those
products that do not comply with the established action criterion
for OPRP. Products that are not accepted for release could be also
reprocessed, destroyed and/or disposed as waste or redirected for
other use as long as food safety in the food chain is not affected. All
results of evaluation for release and disposition of nonconforming
products shall be retained as documented information.
AUDITING
The standard is written for the benefit of organizations, not auditors. Auditors will need to
understand and recognize the extent and type of evidence that would be acceptable to
confirm to the 2018 requirements.
ISO 22000:2018 auditors will be engaging in dialogue with business leaders, seeking
understanding and explanations from them about policy, strategy and food safety objectives,
and ensuring these are compatible. The audit experience from the client perspective is likely
to be different because of this, but the end result would be more value being able to be
added to the organization as a whole from the audit process.

Tip: The context will influence the type and
complexity of management system needed.
Tip: “Risk and opportunities” can be thought
of as potential adverse deviations from the
expected (threats) or potential beneficial
deviations from the expected (opportunities).
Tip: Review thoroughly your system
emphasizing and documenting the how
and why for the categorization of control
measures managed as OPRPs or CPPs,
make a final summary with different plans
for each and ensure all established controls
were previously validated.
Tip: Ensure job descriptions, procedures for
processes and continuous training are
clearly defined and established so you have
the right person in the right position.
Tip: Evaluation is the interpretation of results
and analysis. This is not new to managers
but is made explicit in the standard for the
first time. Processes may be well defined
and effective, but do they yield optimum
results? This may be a new challenge for
internal audits.
Context of the Organization
This is a new requirement to identify the internal
and external factors and conditions that affect an
organization. Examples of internal issues could include
an organization’s culture and capabilities, whilst external
issues could include the variety of external providers,
changes in consumption patterns and the technology
advances to name but a few.
The organization also needs to identify the interested
parties to the FSMS and any requirements they have.
Risk and Opportunities
This is a new concept introduced in the ‘planning’ section
of the standard. It requires the organization to identify the
risks and opportunities that may affect the performance and
effectiveness of the FSMS, and take action to address them.
Hazard Control Plan
The term of action criteria has been introduced to also
clarify what OPRPs are meant for. The Hazard control plan
must consider both OPRP and HACCP Plan.
Competence
Trained has been explicitly replaced by competent
personnel in a way to emphasize the importance of
considering also aspects such as experience, skills,
knowledge, understanding of the task given among others
apart from training and/or qualifications alone.
Performance Evaluation
There is a new emphasis on the need for evaluation
in addition to the current requirements for monitoring,
measurement and analysis.
KEY CONCEPTS
Tip: Top management will need to take
accountability for the effectiveness of the
FSMS, provide support and resources
as necessary and promote continual
improvement.
Leadership
There is an explicit requirement for top management to
demonstrate leadership and commitment relating to the
system. This is an enhanced requirement relating to top
management.
CONCLUSION
ISO 22000:2018 incorporates more business management terminology and concepts and
will ensure that the operational system will be integrated into the organization’s overall
business processes rather than being separate entities.
The changes will require effort from organizations to implement, however the overall
result will be a more effective food safety management system capable of improving the
intended results.

NQA ISO 22000:2018 Transition Gap Guide

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NQA ISO 22000:2018 Transition Gap Guide