2. OFFICE PRODUCTIVITY
techFactors, Inc.
Self-Check
What is a word processor?
What is a paragraph in MS Word? How
is it different from the usual definition
of a paragraph?
What are tab stops? Describe each.
What is a Clip Art image?
How do you change an image’s text
wrapping?
4. OFFICE PRODUCTIVITY
techFactors, Inc.
Learning MS Word: Formatting a Term Paper
Spelling and Grammar
Style
Lists
Multi-Layered Numbering and Bulleting
Tables
Page Numbers
Proper Citation
Footnotes and Endnotes
Table of Contents
Setting Up the Pages
Printing the Document
Publishing in HTML
21. OFFICE PRODUCTIVITY
techFactors, Inc.
Self-Check
Answer the following questions:
What are bullets used for in MS Word?
Give three examples of styles that you
can use to format a document.
Differentiate a footnote from an endnote.
Why is it important to properly attribute
and cite the sources of information used
in writing a report or term paper?
What is a superscript?
25. OFFICE PRODUCTIVITY
techFactors, Inc.
Editing Data
Using Typeover Using F2 (Edit
key)
Using double-
click
Select the
cell you
wish to
edit.
Type the
new data.
Press the
[Enter]
key.
Go to the
cell you
wish to
edit.
Press the
F2 key.
Edit the cell
as desired.
Press the
[Enter] key.
Double-click
on the cell
you want to
edit.
Edit the cell
as desired.
Press the
[Enter] key.
26. OFFICE PRODUCTIVITY
techFactors, Inc.
Editing Data
PRESS TO MOVE
One cell up
One cell down
One cell to the right
One cell to the left
PgDn One screen down
PgUp One screen up
Alt+ PgDn One screen to the right
Alt+ PgUp One screen to the left
27. OFFICE PRODUCTIVITY
techFactors, Inc.
Home To the beginning of the row
Ctrl+Home To the beginning of the worksheet
Ctrl+ To the top edge of the current data region
Ctrl+ To the bottom edge of the current data
region
Ctrl+ To the right edge of the current data
region
Ctrl+ To the left edge of the current data region
Ctrl+End To the last cell used in the worksheet.
28. OFFICE PRODUCTIVITY
techFactors, Inc.
Selecting Cells Using a Mouse
To select a cell – click on the cell
To select adjacent cells – click and drag
over the cells to highlight your selection
To select non-adjacent cells
Click and drag over the first range of
cells.
Hold down the [Ctrl] key.
Select the succeeding ranges of cells
while holding down the [Ctrl] key.
31. OFFICE PRODUCTIVITY
techFactors, Inc.
Creating a Number Series
Type in the first two consecutive numbers of
your series in consecutive cells.
Select these two cells.
Position the mouse pointer over the fill handle
till the mouse pointer becomes a cross-hair.
Click and drag to fill the succeeding cells with
the desired series.
32. OFFICE PRODUCTIVITY
techFactors, Inc.
Creating Time and Date Series
Type in the desired date or time in the
first cell.
Position the mouse pointer over the fill
handle till the mouse pointer becomes a
cross-hair.
Click and drag to fill the succeeding cells
with the desired series. Note that the
days increment when you enter a date,
while hours increase when you input
time.
36. OFFICE PRODUCTIVITY
techFactors, Inc.
Changing Column Width and Height
Position your mouse between any two
row or column headings and wait until
the mouse shape turns into a cross bar.
Drag the mouse to change the width or
height of the cells.
38. OFFICE PRODUCTIVITY
techFactors, Inc.
Self-Check
Answer the following questions:
What is a spreadsheet program? What
does it do?
Why do we need to tabulate data?
What other uses can you think of for
spreadsheet programs?
What is a worksheet?
Differentiate labels and values.
![OFFICE PRODUCTIVITY
techFactors, Inc.
Editing Data
Using Typeover Using F2 (Edit
key)
Using double-
click
Select the
cell you
wish to
edit.
Type the
new data.
Press the
[Enter]
key.
Go to the
cell you
wish to
edit.
Press the
F2 key.
Edit the cell
as desired.
Press the
[Enter] key.
Double-click
on the cell
you want to
edit.
Edit the cell
as desired.
Press the
[Enter] key.](https://image.slidesharecdn.com/office-productivitytwo-250612132208-c72a217b/85/Office-Productivity-Two-in-a-Million-ppt-25-320.jpg)
![OFFICE PRODUCTIVITY
techFactors, Inc.
Selecting Cells Using a Mouse
To select a cell – click on the cell
To select adjacent cells – click and drag
over the cells to highlight your selection
To select non-adjacent cells
Click and drag over the first range of
cells.
Hold down the [Ctrl] key.
Select the succeeding ranges of cells
while holding down the [Ctrl] key.](https://image.slidesharecdn.com/office-productivitytwo-250612132208-c72a217b/85/Office-Productivity-Two-in-a-Million-ppt-28-320.jpg)
![OFFICE PRODUCTIVITY
techFactors, Inc.
Deleting Data in Cells
Select the cell(s) whose data you want to
delete.
Press the [Delete] key.](https://image.slidesharecdn.com/office-productivitytwo-250612132208-c72a217b/85/Office-Productivity-Two-in-a-Million-ppt-29-320.jpg)
![OFFICE PRODUCTIVITY
techFactors, Inc.
Formatting Cells
Merge and Center
Select a range of cells
Click on the [Merge and Center] button](https://image.slidesharecdn.com/office-productivitytwo-250612132208-c72a217b/85/Office-Productivity-Two-in-a-Million-ppt-33-320.jpg)
