Office Time Savers
- 2. WHY I AM PRESEMTING THIS TOPIC • Firstly, I believe that as an individual I need to learm the time management techniques the most. • To increase my productivity and also helping other to the same. • Time management is that tool that benefits easch individual everyday • To enjoy and party in the other half of the day which is after 6:30 pm • To create balance between work space and personal space
- 3. IMPORTANCE OF TIME SAVING Good time management allows you to accomplish more in a shorter period of time, which leads to more free time, which lets you take advantage of learning opportunities, lowers your stress, and helps you focus, which leads to more career success. Each benefit of time management improves another aspect of your life. Time management is important for your personal life and career success. It teaches you how to manage your time effectively and make the most of it. The value of mney is influenced by the time it is consumed To function in more effective manner.
- 4. HOW TO USE TIME EFFECTIVELY Effective planning Setting goals and objective Setting deadline Prioritizing activities as per importance Spending right time on right activities
- 5. WHERE TO BEGIN? We can begin our day by saving time and stress before we arrive at the office PREPARE IN ADVANCE Proper Prior Preparation Prevents Poor Performance Prepare your clothing the night before Get plenty of sleep Wake up early and sit, think and plan Have healyhy breakfast at home Cut the computer time in half Cutting your computer time in half by shifting your workday by 15 mins
- 6. WHILE YOUR SYSTEMS ARE BOOTING UP • Make use of that time by reviewing your daily schedule • Go around and turn on other office machines like the copier/fax, check paper or switch on fan and lights or coffee machine • Pick up and distribute any work to your team • Make the coffee
- 7. PARE DOWN ESSENTIALS ON YOUR DESK ONLY KEEP OUT THINGS YOU NEED • E Q U IP M E NT Computer In box Out Box Phone Lamp S U P P LIE S 1 Pen Note Pad To Do List • DE CO RAT IO NS Something uplifting such as flowers or family pictures Reference Calendar at a glance
- 8. SET UP YOUR DESK TO WORK FROM LEFT TO RIGHT • Typically the computer is centrally located • Leave a blank space on the left, and a blank space on the right • Follow a left to right pattern when you work • Start work on the left, finished work on the right • The in box should be on the left and outbox should be on the right
- 9. BATCH TASKS • Group tasks that require the same level of concentration Example: If you have two tasks that require a good deal of concentration, tackle those when you’re least likely to be interrupted • If you have questions for your boss, wait until you have several questions to ask at the same time if possible • Group like work together so you’re working within the same mode for blocks of time • If possible, have specific times to read and reply to emails • Schedule call instead of answering them
- 10. HAPPY WORKER IS A PRODUCTIVE WORKER • Add your own personal touches to your office space to create a warm and inviting atmosphere • Accessorize in bright cheerful colors, or in Your favorite color or pattern • Add a small rug or a decorative lamp • Highlight your inspiration • Display pictures of your children, pets, family Of course you will want to receive the approval of your boss and consider any safety concerns before making any drastic changes
- 11. USE A TIMER • Decide priorities • Chunk tasks Batch related tasks like emails and phone calls into a single chunk. Finish them in one single session • Decide time intervals Break, Block, Tackle Break large projects into specific tasks that can be completed in 15 minutes or less Block out set times to complete specific chunks as early in the day as possible Tackle the specific task, focusing only on this task rather than the project as a whole
- 12. 5 THINGS PRODUCTIVE PEOPLE DO DAILY Avoid stress and be happy Don’t rush to check email Prioritize important tasks Minimize distractions Make a To-Do List the day before
- 13. NOTHING IS A WASTE OF TIME IF YOU USE THE EXPERIENCE WISELY
- 15. PLANNING Draw an action plan-A List of things that need to be done to achive your goal. 1. Know your goals. Make sure you're engaging in activities that support your business goals, both short- and long-term. ... 2. Prioritize wisely. ... 3. Just say no. ... 4. Plan ahead. ... 5. Eliminate distractions.
- 16. GOAL SETTING Setting lifetime goal help to chart your life course & your career path. Breakup your lifetime goal in smaller goals. Make a daily TO-DO list. Revise and update your list on daily bases & judge your performance.
- 17. PRIORITIZING • Make a TO-DO list. • Consider the value of the tast before to do it- Is it worth spending your time and company resources. • Prioritize your task- The most important jobs should be completed first followed by other jobs
- 19. DEADLINE It is also important to meet deadlines because it means that you avoid over working yourself because you haven't met the deadlines given. The deadline is set because someone needs to know what you are doing by date.Meeting deadlines is something that everyone has to do in their ordinary lives