Omniscan and omnidocs Integrated DMS
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This document provides an overview of Newgen Software Technologies and its product suite, including OmniDocs and OmniScan. Some key points: - Newgen is an Indian software company with over 1600 employees that provides enterprise content management, business process management, and customer communication management products. - OmniDocs is Newgen's document management system that allows for document archiving, indexing, searching, and operations like versioning. - OmniScan is Newgen's document capture and indexing software that integrates with OmniDocs for scanning, extracting metadata, and uploading documents. - The presentation discusses features of both products, how they work together, security measures, and capabilities
Omniscan and omnidocs Integrated DMS
- 1. Presentation on OmniDocs & Omni Scan
- 2. About Newgen 2 2011 Market Share Report • Products in Enterprise Content Management, Business Process Management and Customer Communication Management. • No 1 in India and leader in Africa and Middle East • Global footprint in 60 countries • 1600+ people strong 22 years old organization • 40 Patents for its own products • Products in Enterprise Content Management, Business Process Management and Customer Communication Management. • No 1 in India and leader in Africa and Middle East • Global footprint in 60 countries • 1600+ people strong 22 years old organization • 40 Patents for its own products India USA Canada UAE Singapore OfficesOffices BPM and ECM MQ recognition 2013 Wave Report for EDRMS and BPM Decision Matrix for BPM, 2011 “Top 3 Value for Money BPM Vendor” 2013 Global Software Leaders Report 2011 Market Share Report
- 3. Industry Recognition ECM Magic Quadrant (2011) Newgen Software Technologies BPM Magic Quadrant (2010) Leaders Performers Contenders Newgen Software Technologies ECM Magic Quadrant (2012)
- 4. Country of Africa Customers in respective Countries Egypt Kenya Tanzania Ghana Mauritius Senegal Nigeria Libya Liberia Botswana Sudan Rwanda DRC Note: The engagement at Ecobank is group level initiative; with the plan for rolling out the system in all Ecobank affiliate 33 countries. The implementation process is going on; with 3 countries already live with the system Note: The engagement at Ecobank is group level initiative; with the plan for rolling out the system in all Ecobank affiliate 33 countries. The implementation process is going on; with 3 countries already live with the system
- 5. Fax Email Capture ArchiveProcess Scan Web Site End to End Solution End to End Automation
- 7. Scanning & Archival Concept OmniDocs Server InternetIntranet 0 Prepare for Scanning (Sorting) Indexing2 Upload to DMS Server 3 Electronic Document Images/Pre-Scanned Document Images Users View Documents UsersViewDocuments
- 8. 0 Prepare for Scanning (Sorting) At Scan Station, it is recommended that scanning agents sorts the documents in pre defined sequence. Scanning agents can also insert blank page separators between sets of each document type. The same logic of document sequencing and blank page separator can be built in OmniScan for auto separation of documents Once the sorting and sets are complete, the Scanning will be performed using Newgen OmniScan Blank Page Separator Scanning & Archival Concept
- 9. 9 0 Prepare for Scanning (Sorting) Scanning & Archival Concept
- 10. 10 0 Prepare for Scanning (Sorting) Indexing form Auto allocation of documents as per the pre-defined document sequencing Thereafter Images can be directly exported to OmniDocs (DMS Server). The export can be configured to be in TIFF or PDF format. Scanned images will be queued in OmniScan for Indexing Scanning & Archival Concept
- 11. OmniDocs Server Secured Storage Secured Storage OmniScan Scanned Documents along with Indexed Data is Uploaded to OmniDocs (Document Management System) 0 Prepare for Scanning (Sorting) Scanning & Archival Concept
- 12. Enterprise Document Management System - OmniDocs Library ServicesLibrary Services Library Services Document Import Search & Information Access Indexing & Metadata Management Enterprise Document Archival Enterprise Document Archival
- 13. OmniScan- Document Capture & Indexing 13 Document Capture & Indexing
- 14. OmniScan - Optimization in Data Entry Efforts 14 Extraction through OCR Extraction through OCR Extraction through barcode Extraction through barcodePopulate data from back-end tables Populate data from back-end tables
- 15. OmniScan – Optimization in Data Entry Efforts 15 Newgen Enterprise Scanning Solution OmniScan helps Organizations to fulfill Document Scanning & Document Archiving Newgen Enterprise Scanning Solution OmniScan helps Organizations to fulfill Document Scanning & Document Archiving Indexing Parameter- Meta Data – Serial Number Indexing Parameter- Meta Data – Serial Number Document Type SectionDocument Type Section Document TypeDocument Type Zoning- Image Assisted Data EntryZoning- Image Assisted Data Entry
- 16. OmniScan Image Enhancement Techniques 16 Auto/manual De-skew support Image after 180 degree Rotation Image after 180 degree Rotation Rotation Techniques In Newgen OmniScan Smooth texture image after Despeckle Smooth texture image after Despeckle Despeckle Technique is used to reduce noise on Digital Image Invert Technique in Newgen OmniScan
- 17. 17 Omni Docs- Client Login Interface User Id & Password Details User Id & Password Details Login Screen
- 18. OmniDocs- Document Archival 18 Document Format Supported By Newgen OmniDocsDocument Format Supported By Newgen OmniDocs Document Archival in OmniDocs TIF FORMAT PDF FORMAT PPT FORMAT DOC FORMAT XLS FORMAT DRAWING FORMAT SHORT VEDIO FILES FORMAT Handling Content Beyond Documents (ONLY ARCHIVAL IN OMNIDOCS) Electronic Documents • Contracts, Claims, Financial Spreadsheets • Email, Attachments and Presentations • CAD/CAM designs Electronic Documents • Contracts, Claims, Financial Spreadsheets • Email, Attachments and Presentations • CAD/CAM designs Digital Records • Documents, Employee Records, Checks • Photographs and other images • System Monitoring Charts, GIS Digital Records • Documents, Employee Records, Checks • Photographs and other images • System Monitoring Charts, GIS Rich Media • Conventional (Digital Film, GIS, etc.) • News/media, Video Clips, Security Surveillance(FLV, MP3 and 3GP ) • Audio, Voicemail, Emergency Management Radio Rich Media • Conventional (Digital Film, GIS, etc.) • News/media, Video Clips, Security Surveillance(FLV, MP3 and 3GP ) • Audio, Voicemail, Emergency Management Radio
- 19. OmniDocs-Operations On Document 19 Document Checked Operations for Document PROPERTIES OF THE DOCUMENT INCLUDING DATACLASS DETAILS PROPERTIES OF THE DOCUMENT INCLUDING DATACLASS DETAILS MOVING DOCUMENTS TO ONE FOLDER TO ANOTHER FOLDER MOVING DOCUMENTS TO ONE FOLDER TO ANOTHER FOLDER CHECKING THE DOCUMENT AFTER DOING OPERATIONS ON IT CHECKING THE DOCUMENT AFTER DOING OPERATIONS ON IT VERSIONING OF ELECTRONIC DOCUMENTSVERSIONING OF ELECTRONIC DOCUMENTS SHARING OF THE DOCUMENTSHARING OF THE DOCUMENT DOWNLOADING THE DOCUMENT FROM OMNIDOCSDOWNLOADING THE DOCUMENT FROM OMNIDOCS PRINTING & LINKING OF THE DOCUMENTPRINTING & LINKING OF THE DOCUMENT MAKING DUPLICATE COPY & AUDIT LOG OF THE DOCMAKING DUPLICATE COPY & AUDIT LOG OF THE DOC ALARMS & REMINDERSALARMS & REMINDERS
- 20. OmniDocs- Check In & Check Out Features 20 Red Tick Mark on Document is showing that document is used by some user and no other user can access this document CHECK OUT & CHECK IN OPERATION ON DOCUMENT
- 21. OmniDocs - Versioning 21 VERSIONING OF THE DOCUMENT
- 22. OmniDocs – Audit Log 22 AUDIT LOG OF THE DOCUMENT
- 23. OmniDocs- Providing User/ Group/ Role Based Rights 23 User Management in Newgen Document Management Solution Assigning Group for a specific document Assigning User for a specific document Assigning Role for a specific document Assign Privileges to User
- 24. OmniDocs -Search Result based on Index 24 Searching Based on Dataclass Document Search
- 25. Stamping in OmniDocs 25 Manage Stamps Manage Stamps Register Stamps Register Stamps Add StampsAdd Stamps Applying Stamp in Newgen Document Management Solution OmniDocs Applying Stamp
- 26. Digital Signature 26 Digital Signature Used in Newgen Document Management SolutionApplying Digital SignatureAudit trails generated in system keep record of every instance of signing, signature viewing or signature verification. Audit trails generated in system keep record of every instance of signing, signature viewing or signature verification.
- 27. Localization in OmniScan & OmniDocs 27 OmniScan in Arabic Language DOCUMENT SECTION INDEXING PARAMETER DOCUMENT TYPE OmniDocs in Arabic Language DOCUMENT MANAGEMENT USER LOGIN DETAILS Login Page where user credentials are provided to access the system OmniDocs Home Page in Arabic Language Folder Level Operations like Access Control, Audit logs, etc Folder Level Operations like Access Control, Audit logs, etc Document Level Operations like Access Control, Audit logs Version Control, etc Document Level Operations like Access Control, Audit logs Version Control, etc Folder HierarchyFolder Hierarchy
- 28. Integration
- 29. Integration with MS Outlook 29 Saving Document in Newgen Document Management Solution OmniDocs from MS Outlook Required User Id Details of Newgen OmniDocs for Searching Required User Id Details of Newgen OmniDocs for SearchingSearching Capability with OUTLOOK Uploading All Mails from MS Outlook in to Newgen OmniDocs Uploading All Mails from MS Outlook in to Newgen OmniDocs MAILS UPLOADED TO OMNIDOCS
- 30. Integration with SharePoint 30 Document can be sent from any folder of the associated Document Library of SharePoint Document can be sent from any folder of the associated Document Library of SharePoint ENTERPRISE SEARCH IN SHAREPOINT Documents can be Viewed, Print & Download Documents can be Viewed, Print & Download
- 31. Integration Experience with ERP PeopleSoft Webservice based Integration Messaging Based Services EJB Based Adaptors DMS Archive Connector Flat File Based Integration Customer Desktop/Forms Terminal Emulator Advanced Integration Methods Traditional Approach SAP Oracle Apps
- 32. Security Levels
- 33. Enterprise Class Security Features of OmniDocs - Overview 33
- 34. Different Security Levels 34 Operation level Security Features Password Encryption and authentication User Configurable Password Policies Access Rights and Privileges User Provisioning: Separate Role for System Administrator Binary File Format to Store Documents Audit Trail Maker-Checker Advanced Security Digital Signing Image Server Data Encryption Database Fields encryption Windows Authentication Web Server Security Features SSL Firewall Security Features in Newgen Product Suite Powerful & Configurable Password Policies Administrative Reports for security controls audit, user rights and privileges reports SSL / HTTPS for document upload & web access Access permissions on folders, documents and data classes Multiple levels of access rights (Read, Create, Modify, Delete, Annotate, Print etc)
- 35. User Interface
- 36. OmniDocs User Interface 37 OmniDocs End User Screen FOLDER HEIRARCHYFOLDER HEIRARCHY DOCUMENTS STORED DOCUMENTS STORED
- 37. 38 Lets make a difference together _________________________________________________________________ Contact us to know more Newgen Software Technologies Ltd D-162, Okhla Phase-1, New Delhi , India partners@newgen.co.in