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Improving Business Results by Controlling Business Activities By: Business Sense Group, Corp. Web

The Real Business World The use of many resources ( Personnel, Materials & Finances ) for the development and control of Activities, Objectives, Audits and Investigations (AOAI) is a routine task in any business. Few businesses have established effective Management Control Elements in order to meet the results expected from the (AOAI) For most businesses the absence of these elements promotes a lack of control scenario in the administration of the (AOIA) resulting in the utilization of additional resources (Personnel, Materials & Finance) which leads to Major Productivity Leaks . By: BSGc

Productivity Leaks Activities, Objectives, Audits and Investigations (AOAI) productivity leaks are generated when: Many corrective actions are not completed on time or are forgotten. Target Dates are not attained. Target Date re-schedule is the name of the game. Activities, Objectives, Tasks and Corrective Actions are often re-programmed or re-assigned. Follow up is a “NIGHTMARE” requiring vast amounts of resources, including supervisory and managerial. AOAI status presentation depends mainly on each individual’s skill. By: BSGc

Productivity Leaks Impact Example: IN A BUSINESS with 100 EMPLOYEES : Each employee is assigned 6 tasks daily 50% of the tasks are not efficiently processed If this scenario creates a productivity leak equivalent to $25 in additional resources in order to complete each task that was not efficiently handled. What is the total amount generated as a Total Productivity Leak for the business in a 20 days/month scenario? By: BSGc

Productivity Leaks Impact Total Loss: $1,500 per employee per month $150,000 for the business per month $1,800,000 for the business per year Do the MATH for your business!!! By: BSGc

Wouldn’t it be nice to implement a solution capable of controlling individual results, therefore, significantly reduce productivity leaks associated to the lack of control for each task? By: BSGc

The Solution Software Description On-Going TM is a patent pending web based floor control software tool developed by Business Sense Group, Corp. This tool is used to improve business productivity by controlling and administering the structure of Activities, Objectives, Audits and Investigations. This tool applies to any type of business or organization: Manufacturing, Service, Professional Service, Stores, Transportation, Entertainment, Construction, Design Firms, Lawyer Firms, Schools, Churches, Government, etc. By: BSGc

The Solution Modules & Features Main Modules Activities (Activities, Tasks, To-Do’s) Audits & Inspections (Audit, T, T-D) Investigations (Investigation, T, T-D) To-Do Closing Module Reports Module Support Modules Facilities Module Employee Module Table Maintenance Module Software focuses on optimizing the process effectiveness for all (AOAI) Thousands of ways of presenting Reports and Graphs Automatic E-Mail follow up system Audit Trail recording capabilities By: BSGc

The Solution Modules & Features Programmable Users Access Control Data encryption through secured communication channels. Track performance effectiveness for each person, group, department, etc. included in the employee table Web based application that can be used from any part of the world Software use as a rental basis only. No need for difficult installation process or expensive equipment to buy We do all maintenance / back up for you The highest confidentiality level of communication between you as a client and us as a supplier The highest up-time available By: BSGc

Activities Module Flow Diagram On-Going TM was designed for all layers of employees in a business Each activity is divided into 3 major components: Activity, Tasks, & To-Do’s An owner is assigned to each major component, therefore, accountability can be directly recorded to specific individuals An outstanding Performance measurement system, as well as a follow up system, were designed in the software in order to maintain high levels of attainment & compliance at all levels Great diversity in Reports & Graphs in order to satisfy the most demanding Management Style Performance & Dates Attainment documentation is recorded for each person This concept totally eliminates the needs for secretaries and other individuals used to follow up on activities. Therefore, additional productive time is created which can be used in other assignments By: BSGc

E-Mail Module On-Going TM will send an e-mail to each owner of Activity, Audit, Investigation, Task, and To-Do when any of the following events occur: Addition or deletion of an Activity, Audit, Investigation, Task, and To-Do Dates or owner changes Completion of any pending Activity, Audit, Investigation, Task, and To-Do Management Control Events These integrated E-Mail features will promote a high level of commitment form each owner (employee) to complete due dates throughout the entire organization. If people don’t commit and they start missing due dates, the system will send automatic “Non-Conformance” or Deviation reports to their respective immediate supervisor, as well as the Upper Management when needed. By: BSGc

Activity, Audits & Investigation Modules The Activity module is the most powerful and flexible module in the software. Using this module you will be able to plan and control almost any type of business activity. You can “Tailor Define” the activity types; adding deleting or modifying the types included in the software. There is no limit to the amount of activities that your business could monitor through On-Going TM . The following is an example of Activity Types: Business Strategic Goals, Inspections, Projects, MBO’s, Complaints, Events Planning, Performance Appraisal Schedules, Procedures Schedules, Validation Schedules, Sales Logistics, Shutdown Schedules, Permits Schedule and any type of activity that you can think of. The Audits and the Investigations modules incorporates specific fields for both modules. The operation for each module is similar to the Activity module. By: BSGc

Maintenance Tables Maintenance tables (20 tables included) are the heart of the software. Most of these single field tables feed the drop down menus throughout the entire software. Data can be changed or updated in order to match the company structure. By: BSGc

Data Encryption As a standard feature, On-Going TM includes end-to-end 128-bit AES (Advanced Encryption Standard) encryption connectivity as well as additional data encryption within the software. This is the same feature found in applications for financial institutions. By: BSGc

Multi-Layer Group Access On-Going TM includes Multi-Layer software access capabilities. This feature is described as follows: Each user belongs to a pre-defined Software Group Each Software Group will have pre-defined software privileges and User roles Each Privilege and Role will determine the software access and the different function operations for every user. You can custom select the software Privileges and Roles for a particular user if you need to. By: BSGc

Audit Trail Capabilities As a standard feature On-Going TM includes Audit Trail Capabilities. This is the same feature found in applications for financial institutions in which most of the transactions are registered then stored based on priority. In our software, information changes are registered and stored for all fields. By: BSGc Regulatory Aspects Management Decision Other Priorities Priority Change Quantity of Changes Regulatory Aspects Management Decision Other Priorities Priority Change Regulatory Aspects Management Decision Other Priorities Priority Change Quantity of Changes Regulatory Aspects Management Decision Other Priorities Priority Change

Reports & Graphs Criteria Selector Select the criteria (s) according to your search. You will be able to select up to a maximum of 20 criteria at the same time. The value of this selector is that there is almost no limit in the amount of different ways that you can look up your stored data. By selecting all criteria the amount of total different look up possibilities per report/graph is 1,048,576 . By: BSGc

Reports & Graphs On-Going TM includes a vast variety of reports and graphs. This variety will let you and your company’s Upper Management to control different scenarios of Activities, Objectives, and Investigations. You will be able to select reports or graphs from different reports / graphs groups: Activities, Audits, Investigations, Tasks, To-Do’s, Users, and Audit Trail. Each group has different reports and graphics which will provide you with key information used to control and to provide status for each event. With the utilization of the Criteria Selector you will have a great deal of flexibility in your hand to manage data as you wish. Sample Reports / Graphs Typical Report Typical Graph Performance Detail Report Typical Summary Graph By: BSGc

Before and After After On-Going TM implementation your Business will experience: Follow up and constant monitoring is easy and precise To-Do’s Follow up is a NIGHTMARE Data will always be exact and will not depend on individual trust or skills Data precision depends on individual trust and skills Status is being prepared automatically and is always available Status presentation depends on individual skills Resources are optimized, not wasted A lot of other resources are needed ($) You will be able to optimize the amount of people involved in the To-Do’s A lot of human resources are needed to complete all To-Do’s These phrases will be totally eradicated from all reports status “ On-Going ” and “In-process” are a typical status for Activities and Objectives Activities and To-Do’s are completed on-time Activities and To-Do’s are usually re-programmed or re-scheduled To-Do owners performance can be measured with great accuracy To-Do owners performance can not be easily measured or obtained Due dates are met Due dates are missed Most of the corrective actions are completed in time and never forgotten Many corrective actions are not completed in time; some are forgotten After Before By: BSGc

Business Impact A dramatic transformation with the commitment and attainment to due dates for all Objectives, Activities, Audits and Investigations An Improved and Sustained Productivity (Personnel and Systems) An Improvement in Resource Alignment A Safer Environment A significant reduction in Costs and Operational Interruptions. This could easily be accounted for in the Millions of ($) An Improved Business Image at all levels After On-Going TM implementation your Business will experience: By: BSGc

Business Sense Group, Corp. P.O. Box 780309 Orlando, Florida 32878-0309 USA Tel (407) 207-1920 Fax (407) 207-1980 Website: www.bsgcorp.net E-Mail: [email_address] If you need more information about any of our software or services please contact us at: BSGc Software Tailored Consulting People Processes Materials Equipment Systems Work Environment

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