Online examination system of open and distance education

Online Examination System For Distance Learners
sikkim University Department of managment Page 1
ONLINE EXAMINATION SYSTEM OF
OPEN AND DISTANCE EDUCATION
PRESENTED BY
PALLAVI KUMARI

Chapter One
Introduction
This document will propose all features and procedures to develop the system. These documents
specially containing details about objectives, scope, design model, primary requirements and
finally monitoring and reporting mechanisms.
Online Examination System is very useful for Educational Institute to prepare an exam, safe the
time that will take to check the paper and prepare mark sheets. It will help the Institute to testing
of students and develop their skills. But the disadvantages for this system, it takes a lot of times
when you prepare the exam at the first time for usage. And we are needs number of computers
with the same number of students.
The effective use of "Online Examination System", any Educational Institute or training centers
can be use it to develop their strategy for putting the exams, and for getting better results in less
time.
Online Examination is being launched because a need for a destination that is beneficial for both
Institutes and students. With this site, institutes can register and host online exams. Students can
give exams and view their results. This site is an attempt to remove the existing flaws in the
manual system of conducting exams. The project will enable educational institutes to conduct
test and have automated checking of answers based on the response by the candidates.

1.1. Background
Online Examination System is a system that many educational institutions and all users of the
system can benefit from it. Many institutions use various paper materials and pens to process the
manual examination. But in this system, it provides the student information, questionnaires, and
answers and automatically computes the scores. It conducted through the website to remote
candidates. Candidate is given a limited time to answer the questions and after the time expiry
the answer paper is disabled automatically and answers is sent to the examiner. The examiner
will evaluate answers, either through automated process or manually and the results will be sent
to the candidate.
Today many organizations are conducting online examinations worldwide successfully
and issue results online. There are advantages and disadvantages in online examinations. The
advantage is that it can be conducted for remote candidates and evaluation of answers can be
fully automated for multiple choice questions can be evaluated manually or through automated
system, depending on the nature of the questions and the requirements. The disadvantage is there
is no method to identify whether the exact students take that exam.

1.2. Problem definition
Online Examination is very helpful to users. The aim of this project is to provide quick,
immediate and easy way to appear the exam. It can provide special advantages to the
students/applicants. The online examination system can automatically add the marks allocated in
each question to determine the total mark for the questions. A time limit can be set for the
questions. Online Examination System allows jumping to specific questions based on the
previous answer. The online examination system limits the number of times a student can write a
question. Login module helps the user to login to the site. For that he/she must type the username
and password correctly. The login provision in this page helps the already registered user to
directly access the site and there is a link for registration to a user who is new to this site. Student
module is mainly for the students. This helps the students to register for the exam and answer the
exam. For registration name, address, phone no, role id, password should be entered and other
are filled. This will provide result after the exam according to correct and wrong answer.
Administrator module is mainly for the administrator. This will contain the creation of question
paper, preview of already created question paper, and the report of the administrator. For
creating the question paper he/she must enter Exam ID, No: of questions, total time (in min),
Marks per Question, Option type. For showing the preview of already created question paper
he/she must enter the correct Exam id.
1.2. Objective
• Being an integrated Online Examination system it will reduce paper work .
• To allow faculty to give addition time to student with disabilities.
• The result will be shown immediately to the participating students
1.3. Scope ofthe project
Scope of this project is very broad in terms of other manually taking exams.
Few of them are:-
 This can be used in educational intuitions as well as in corporate
 Can be used anywhere anytime as it is a web based applications(user Location doesn’t
matter).
 No restriction that examiner has to be present when the candidate takes the test .
 Design to facilitate Administration and User.

1.4 Methodologies
This Project Follows the Waterfall Model
Waterfall Modal or Linear Sequential Development Model for Software.
a. This model is used only when the requirements are very well known, clear and fix.
b. Technology is understood.
c. Sample resources with required expertise are available freely.
Chapter Two
Feasibility study
 Economic feasibility
Is most frequently used for evaluation of the effectiveness of the system . Most commonly
known as cost benefit analysis. This study give the justification for the new system that how
much. This is the important input to the management because very often the top management
does not like to get confounded by the various technologies. It gives actual comparison of cost
and benefit
Implementing this system there will no need of more hard ware and it will also lots of time
 Technical feasibility
In technical feasibility there will be no difficulty in getting required resources for the
development and maintaining the system as well. All the resources that is needed to
development of the software as well as for the maintenance are available
The system offer greater levels of user friendliness combined with the greater processing
speed. Therefore cost of maintenance can be reduce in the maintenance point of view. Since it is
being coded in JAVA language ( using JSP and SERVLETS). HTMLIs used to create web
pages.MS-Access database will be used for storing data. Hardware requirement used as a
compatible with all O.S.only authorized person will be able to use the website so it would be
secure. The system can also expanded as per the needs and requirement specification.
Since there will not be much difficulty in getting required resources for the development and
maintaining the system as well. All the resources needed for the development of the software.
 Operational feasibility
Operational Feasibility is a measure of how people are able to work with system. This type of
feasibility demands if the system will work when developed and installed Since website is very
user friendly so users will find it comfortable to work on this site.

Data Collection Method
Gather information in different way
 Primary data source
By analyzing real problem in the system and proposed system solution
 Secondary data source
Relevant report , document and website in the organization
2.1Proposed system
2.1. Functional requirements
Required software is for conducting online examination and providing results. The system
should satisfy the following requirements:
2.1.1. User Requirements
 Administrator Aspect
1. Taking back up of the database.
2. Editing/Deleting/Creating the records.
3. Adding faculty, department.
4. Changing the super password.
 Department Aspect
1. Logging into the system.
2. Sending result to specific student.
3. Accepting registrations of candidates.
4. Adding/editing/deleting the questions.
5. Adding the candidate to a group.
6. Creating questions.
7. Posting questions.
8. Posting multiple options to respective question.

9. Marking correct answer within the given options.
10. Time limit of the questions if any.
11. Set marks.
 Student Aspect:
1. Requesting registration.
2. Logging into the system.
3. Selecting the questions.
4. Appearing for the examination.
5. Reviewing the given responses.
6. Changing password.
7. Resetting of forgotten password
2.1.2 Software Requirement
• Browser: Any Browser
• Processor: Pentium iv or above
• RAM: 512 MB
• Operating System :Window XP and others
• User Interference :Html, Css, JavaScript, Core Php
• Back End: MySQL
• Browser: Internet Explorer and others

2.4. Interface
2.4.1. Forms
Login page form

After Admin login page

Student Registration Form

Processand Data Modeling
An entity relationship diagram is a chart that visually represent the relationship between data
base entity

DFD 0 LEVEL
DFD LEVEL 1

DFD LEVEL 2

Conclusion
 Online Examination System is a web application. The key concept is to minimize the amount
of paper and convert all forms of documentation to digital form. It can observe that the information
required can be obtained with ease and accuracy in the computerized system. The user with minimum
knowledge about computer can be able operate the system easily. The system also produces brief result
required by the management.

Online examination system of open and distance education

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