OpenAIRE webinar on Open Research Data in H2020 (OAW2016)
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The document outlines DANS, an institute that provides infrastructure for open access to research data in Europe, and emphasizes the importance of developing Data Management Plans (DMPs) for projects under the Horizon 2020 open research data pilot. It discusses guidelines for making data Findable, Accessible, Interoperable, and Reusable (FAIR), and provides resources and recommendations for researchers on managing and sharing data. Key aspects include ensuring data security, ethical considerations, and managing costs related to data stewardship.
OpenAIRE webinar on Open Research Data in H2020 (OAW2016)
- 1. dans.knaw.nl DANS is een instituut van KNAW en NWO Open Research Data in H2020 Marjan Grootveld OpenAIRE webinar, 26 October 2016
- 2. Who we are Open Access Infrastructure for Research in Europe www.openaire.eu
- 3. DANS: Data Archiving and Networked Services Institute of Dutch Academy and Research Funding Organisation (KNAW & NWO) since 2005 First predecessor dates back to 1964 (Steinmetz Foundation), Historical Data Archive 1989 Mission: promote and provide permanent access to digital research information
- 4. 4 DataverseNL for short- and mid- term storage EASY: certified long-term Electronic Archiving System for self-deposit NARCIS: Gateway to scholarly information in the Netherlands Research data in context
- 5. Contents • Brief recap from recent OpenAIRE-EUDAT webinars • The updated Guidelines for FAIR Data Management: • F, A, I, R • Costs, data security, ethical aspects, other RDM procedures • Recommendations • Links to EC and OpenAIRE information 5
- 6. Recent webinars Introductory RDM webinar, Tony Ross-Hellauer & Sarah Jones, 26 May: • Reasons to manage data • How to manage and share data (+ how to respond to concerns about sharing) • EUDAT & OpenAIRE services Q&A document: https://b2drop.eudat.eu/s/0H6qRgwdwkAVFvD#pdfviewer “How to write a DMP”, Sarah Jones & Marjan Grootveld, 7/14 July: • What is a Data Management Plan and why to write it? • Example DMPs in different domains, with lots of links! • Lessons and guidance (e.g. storing =/= archiving; how to find a repository; file-naming conventions) All recordings and slides are on https://eudat.eu/events/webinars https://www.eudat.eu Research Data Services, Expertise & Technology 6
- 7. Recap: why manage data? (Not for the research funder, but for life we make data management plans) Make your research easier Stop yourself drowning in irrelevant stuff Save data for later Avoid accusations of fraud or bad science Write a data paper, connect your nano publications Share your data for re-use & get them validated in real life Get credit for it 7 NON PECUNIAE INVESTIGATIONIS CURATORE SED VITAE FACIMUS PROGRAMMAS DATORUM PROCURATIONIS
- 9. Horizon 2020: Open Research Data Pilot The use of a Data Management Plan (DMP) is required for projects participating in the Open Research Data Pilot, detailing what data the project will generate, whether and how they will be exploited or made accessible for verification and re-use, and how they will be curated and preserved. http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-data-mgt_en.pdf 9
- 10. Guidelines on FAIR DM v.3 Structure of the Guidelines: 1.Background: extension of the pilot 2.DMP general definition 3.Proposal, submission and evaluation 4.RDM plans during the project life cycle 5.Support 6.Annex 1: the DMP template 1. Data summary 2. FAIR data 3. Allocation of resources 4. Data security 5. Ethical aspects 6. Other issues 7. Summary table “Fair DM at a glance” 10 http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-data-mgt_en.pdf
- 11. What’s new? • You should develop a DMP for your project. • There is a single DMP template from start to finish. • The DMP template is inspired by the FAIR principles: research data should be findable, accessible, interoperable and re-usable (without suggesting any specific technology, standard, or implementation solution). Also explicit in the new guidelines: • From 1-1-2017 the pilot will cover all thematic areas of Horizon 2020. • Costs related to open access to research data are eligible for reimbursement during the duration of the project under the conditions defined in the Grant Agreement. 11
- 12. Good things that remain Whether a (proposed) project participates in the ORD pilot or chooses to opt out does not affect the evaluation of that project: proposals will not be penalised for opting out. Participating in the ORD pilot does not necessarily mean opening up all your research data: as open as possible, as closed as necessary. The DMP is a living document. You are not required to provide detailed answers to all the questions in the first version of the DMP (due M6). Deposit in a research data repository: a. the data needed to validate the results presented in scientific publications, including the metadata; b. any other data, including the metadata, as specified in the DMP; c. plus for a-b the documentation and the tools that are needed to validate the results, e.g. specialised software or software code, algorithms and analysis protocols (when possible, these instruments themselves). 12
- 13. DMPonline A web-based tool to help researchers write DMPs Guidance from EUDAT and OpenAIRE being added https://dmponline.dcc.ac.uk Choose your funder to get their specific template Choose any additional optional guidance 13
- 14. §2 Making data FAIR Findable – Assign persistent IDs, provide rich metadata, register in a searchable resource, ... Accessible – Retrievable by their ID using a standard protocol, metadata remain accessible even if data aren’t... Interoperable – Use formal, broadly applicable languages, use standard vocabularies, qualified references... Reusable – Rich, accurate metadata, clear licences, provenance, use of community standards... 14 www.force11.org/group/fairgroup/fairprinciples and http://www.nature.com/articles/sdata201618
- 15. EC in the Guidelines: “This template is not intended as a strict technical implementation of the FAIR principles, it is rather inspired by FAIR as a general concept.” EC Infographic: http://ec.europa.eu/research/images/infographics/policy/open-data-2016- w920.png 15
- 16. Some F questions 2.1 Making data findable, including provisions for metadata • Use metadata and specify standards for metadata creation (if any). If there are no standards in your discipline describe what type of metadata will be created and how. • Search keywords • Persistent and unique identifiers such as DOI • File and folder naming conventions: see OpenAIRE-EUDAT July webinar • Versioning of the datasets and clear version numbers 16
- 17. Metadata and documentation • Metadata and documentation is needed to find and understand research data. • Think about what others would need in order to find, evaluate, understand, and reuse your data. • Get others to check the metadata to improve quality. • Use standards to enable interoperability. http://rd-alliance.github.io/metadata-directory 17
- 18. Some A questions 2.2 Making data openly accessible: • Explain which data can’t be shared openly, if any • Specify how access will be provided in case of restrictions, e.g. through a data committee, a license, or arranged with the repository. • Will methods or software tools needed to access the data (if any) be included or documented? • Deposit the data and associated metadata, documentation and code preferably in certified repositories which support Open Access. Data Seal of Approval ICSU World Data System nestor seal ISO 16363 18
- 19. Where to find a repository? More information: https://www.openaire.eu/opendatapilot-repository Zenodo: http://www.zenodo.org Re3data.org: http://www.re3data.org 19
- 20. File format considerations No clearcut definitions of “sustainable file format”. Each archives has its own expertise, related to its designated community. Examples: http://dans.knaw.nl/en/deposit/information-about-depositing-data?set_language=en http://researchdata.4tu.nl/en/publishing-research/data-description-and-formats/ 4TU.ResearchData DANS Level 1 Level 2 or 3 Preferred Accepted audio .wav .ra, .mp3, .wma .wav, .flac .aiff, .mp3, .aac chemistry NMR, ChemDoodle, ….pdb, .xyz databases delimited flat file w/DDL .mdb, .dbf, .acdb .sql, .siard, .csv .mdb, .dbf, .hdf5 … video .mp1, .mp2, .mp4, .mov … .mpg2, .mpg4, .avi, .mov .mkv 20
- 21. Interoperability Before clocks were invented, people kept time using different instruments to observe the Sun’s zenith at noon. Towns and cities set clocks based on sunsets and sunrises. Time calculation became a serious problem for people travelling by train, sometimes hundreds of miles in a day. UTC is the World's Time Standard. 21
- 22. Some I questions 2.3 Making data interoperable • Specify what data and metadata vocabularies, standards or methodologies you will follow to facilitate interoperability. • Standard vocabulary to allow inter-disciplinary interoperability or a mapping from your vocabulary to more commonly used ontologies? 22
- 23. Some R questions 2.4 Increase data re-use (through clarifying licences) • License the data to permit the widest reuse possible • Specify a data embargo, if this is needed • How long will the data remain reusable? • Describe data quality assurance processes Re-use over time 23
- 24. Licensing research data and software EUDAT licensing wizard help you pick licence for data & software http://ufal.github.io/public-license-selector/ You should also license Open Access data, or waive rights. Horizon 2020 Open Access guidelines point to: or 24
- 25. Keep everything? For always? When regenerating data is cheaper than archiving, don’t archive. Select what data you’ll need and want to retain. 10 years is often stated in data policies and academic codes, but data can be valuable for ages, in climatology, sociology, health sciences, astronomy, linguistics, … Look beyond minimal retention periods where relevant. “The lifetime of software is generally not as long as that of data” (Daniel Katz e.a. http://bit.ly/2eScCKp) RDNL Selection criteria: http://www.researchdata.nl/en/services/data- management/selecting-research-data/ DCC How-to guide: http://www.dcc.ac.uk/resources/how-guides/appraise-select-data 25
- 26. §3 Allocation of resources • What are the costs for making data FAIR in your project? • Resources for long term preservation Check the UK Data Service Costing model. Rule of thumb: 5% of the project budget is spent on RDM. The High Level Expert Group on the European Open Science Cloud recommends that “well budgeted data stewardship plans should be made mandatory and we expect that on average about 5% of research expenditure should be spent on properly managing and stewarding data”. UKDS model http://www.data-archive.ac.uk/create-manage/planning-for-sharing/costing HLEG report http://ec.europa.eu/research/openscience/pdf/realising_the_european_open_science_cloud_2016.p df#view=fit&pagemode=none p. 19 26
- 27. §4-6 Data security • Provisions for data recovery, secure storage, transfer of sensitive data? • Safely stored in certified repositories for long term preservation and curation? Ethical aspects • Any ethical or legal issues that can impact data sharing? • Informed consent for data sharing and long term preservation included in questionnaires dealing with personal data? Which other national/funder/sectorial/departmental procedures for data management do you use (if any)? 27
- 28. Closing remarks Image “Fishbone” CC BY-NC-ND 2.0 by ttps://www.flickr.com/photos/mrjnl/
- 29. Recommendations • Think about the desired end result and plan for this. • Involve all work packages and partners to get a coherent plan. • “Sharing” means “outside the consortium”. • Approach the DMP in whatever way best fits your project: • EC template is intended as a service, not an obligation. Read the background information and the guidance, and use it as a checklist. • More than one dataset? Describe generically what is possible and dataset-specific what is necessary. • Focus effort on datasets you’ll create rather than reuse. 29
- 30. The EC Open Research Data pilot Key sources of information • Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020 http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilo t/h2020-hi-oa-pilot-guide_en.pdf • Guidelines on Data Management in Horizon 2020 http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilo t/h2020-hi-oa-data-mgt_en.pdf • Annotated model grant agreement, clause 29.3 http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2 020-amga_en.pdf • New infographic summarising key policy points http://ec.europa.eu/research/press/2016/pdf/opendata-infographic_072016.pdf • Open Access and Data Management • http://ec.europa.eu/research/participants/docs/h2020-funding-guide/cross-cutting- issues/open-access-dissemination_en.htm 30
- 31. OpenAIRE support materials • Briefing papers, factsheets, webinars, workshops, FAQs • Information on: • Open Research Data Pilot • Creating a data management plan • Selecting a data repository • Personal data https://www.openaire.eu/opendatapilot https://www.openaire.eu/support 31
- 32. dans.knaw.nl DANS is een instituut van KNAW en NWO Thank you! Acknowledgements: Thanks to Sarah Jones (DCC), OpenAIRE and EUDAT for slides. marjan.grootveld@dans.knaw.nl http://dans.knaw.nl/
Editor's Notes
- #9: EC Infographic: http://ec.europa.eu/research/images/infographics/policy/open-data-2016-w920.png
- #23: Are the data produced in the project interoperable, that is allowing data exchange and re-use between researchers, institutions, organisations, countries, etc. (i.e. adhering to standards for formats, as much as possible compliant with available (open) software applications, and in particular facilitating re-combinations with different datasets from different origins)? What data and metadata vocabularies, standards or methodologies will you follow to make your data interoperable? Will you be using standard vocabularies for all data types present in your data set, to allow inter-disciplinary interoperability? In case it is unavoidable that you use uncommon or generate project specific ontologies or vocabularies, will you provide mappings to more commonly used ontologies?
- #24: How will the data be licensed to permit the widest re-use possible? When will the data be made available for re-use? If an embargo is sought to give time to publish or seek patents, specify why and how long this will apply, bearing in mind that research data should be made available as soon as possible. Are the data produced and/or used in the project useable by third parties, in particular after the end of the project? If the re-use of some data is restricted, explain why. How long is it intended that the data remains re-usable? Are data quality assurance processes described?
- #25: Remember to give also your open data and software a proper licence. The OA guidelines under Horizon 2020 point to CC-0 or CC-BY as a straightforward and effective way to make it possible for others to mine, exploit and reproduce the data. See p11 at: http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-pilot-guide_en.pdf
- #26: Explain your selection criteria in the DMP.
- #27: http://www.data-archive.ac.uk/create-manage/planning-for-sharing/costing http://ec.europa.eu/research/openscience/pdf/realising_the_european_open_science_cloud_2016.pdf#view=fit&pagemode=none
- #28: Ethical and legal issues can also be discussed in the context of the ethics review. If relevant, include references to ethics deliverables and ethics chapter in the Description of the Action.
- #29: Let’s move on to the considerations to make when managing and sharing data