OpenAIRE webinar on Open Access in H2020 (OAW2016)
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The Horizon 2020 open access mandate outlines requirements for project coordinators and researchers to ensure free online access to all peer-reviewed scientific publications associated with H2020 results. Beneficiaries must deposit publications in a designated repository, ensuring immediate access or adhering to specified embargo periods, and may choose between two open access routes: green (self-archiving) or gold (open access publishing). OpenAIRE provides tools and support for compliance with these requirements, including a framework for managing metadata and reporting within the project lifecycle.
![Grant Agreement: § 29.2 Open access to
scientific publications
Each beneficiary must ensure open access (free of charge, online access for any user) to
all peer-reviewed scientific publications relating to its results.
In particular, it must:
(a) as soon as possible and at the latest on publication, deposit a machine-readable
electronic copy of the published version or final peer-reviewed manuscript accepted
for publication in a repository for scientific publications;
Moreover, the beneficiary must aim to deposit at the same time the research data
needed to validate the results presented in the deposited scientific publications.
(b) ensure open access to the deposited publication — via the repository — at the latest:
(i) on publication, if an electronic version is available for free via the publisher, or
(ii) within six months of publication (twelve months for publications in the social
sciences and humanities) in any other case.
(c) ensure open access — via the repository — to the bibliographic metadata that identify
the deposited publication.
The bibliographic metadata must be in a standard format and must include all of the following:
- the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"];
- the name of the action, acronym and grant number;
- the publication date, and length of embargo period if applicable, and
- a persistent identifier.](https://image.slidesharecdn.com/webinaropenaireh2020oafinal-161025111830/85/OpenAIRE-webinar-on-Open-Access-in-H2020-OAW2016-7-320.jpg)
![Metadata requirements on
repository deposition
Beneficiaries must ensure immediate open access to the
bibliographic metadata that identify the deposited publication
in a standard format and must include all of the following:
• the terms ["European Union (EU)" and "Horizon 2020"]["Euratom"
and Euratom research and training programme 2014-2018"];
• the name of the action, acronym and grant number;
• the publication date, and length of embargo period if applicable, and
• a persistent identifier.](https://image.slidesharecdn.com/webinaropenaireh2020oafinal-161025111830/85/OpenAIRE-webinar-on-Open-Access-in-H2020-OAW2016-17-320.jpg)
OpenAIRE webinar on Open Access in H2020 (OAW2016)
- 1. HORIZON 2020 OPEN ACCESS MANDATE “Webinar for project coordinators and researchers on Open Access to publications in H2020” Tuesday, October 25, 2016 at 12.00 CEST {eloy}, {pedroprincipe}@sdum.uminho.pt Eloy Rodrigues UNIVERSITY OF MINHO Pedro Príncipe UNIVERSITY OF MINHO
- 2. HORIZON 2020 OPEN ACCESS MANDATE Webinar for project coordinators and researchers on Open Access to publications in H2020 Eloy Rodrigues & Pedro Príncipe University of Minho OpenAIRE Helpdesk & Training managers
- 3. Agenda 1.OA in H2020: summary of requirements 2.OA in H2020: Practical implementation 3.OpenAIRE support services and tools 3
- 4. DEFAULT Open Access is the for research results in H2020
- 5. 5
- 6. Multi-beneficiary General Model Grant Agreement 29.2 Open access to scientific publications 29.3 Open access to research data http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2020-amga_en.pdf
- 7. Grant Agreement: § 29.2 Open access to scientific publications Each beneficiary must ensure open access (free of charge, online access for any user) to all peer-reviewed scientific publications relating to its results. In particular, it must: (a) as soon as possible and at the latest on publication, deposit a machine-readable electronic copy of the published version or final peer-reviewed manuscript accepted for publication in a repository for scientific publications; Moreover, the beneficiary must aim to deposit at the same time the research data needed to validate the results presented in the deposited scientific publications. (b) ensure open access to the deposited publication — via the repository — at the latest: (i) on publication, if an electronic version is available for free via the publisher, or (ii) within six months of publication (twelve months for publications in the social sciences and humanities) in any other case. (c) ensure open access — via the repository — to the bibliographic metadata that identify the deposited publication. The bibliographic metadata must be in a standard format and must include all of the following: - the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"]; - the name of the action, acronym and grant number; - the publication date, and length of embargo period if applicable, and - a persistent identifier.
- 8. OA in H2020: summary of requirements 1
- 9. Open Access requirements and who is covered by them? All beneficiaries of H2020 funding must provide open access (free of charge, online access for any user) to all peer-reviewed publications by depositing them into a repository http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/amga/h2020-amga_en.pdf
- 10. In other words... Authors are free to choose between the two main and non-exclusive routes toward Open Access • Self-archiving (‚green‘ open access): the published article or the final peer reviewed manuscript is uploaded in an online repository – access is often delayed (‚embargo period‘) • Open access publishing (‚gold‘ open access): the article is immediately in open access mode, through the publisher. The associated costs are covered by the author/institution/funder. The article must always be deposited in a repository, even if the gold route has been choosen.
- 11. Where to deposit? • Institutional repository OR • Disciplinary repository (arXiv, Europe PubMed Central, etc.) OR • Zenodo (www.zenodo.org) if none of the above is available. EC-cofunded, multidisciplinary repository, for publications and data. Remarks: • Finding a repository via registries: ROAR http://roar.eprints.org/, OpenDOAR http://www.opendoar.org/ or via OpenAIRE (more details later) • A list of publications on the project website is not sufficient. • How to bring all publications together? • OpenAIRE-compatibility to enable the harvesting of metadata (more details later) where what when
- 12. What to deposit? • The final peer-reviewed manuscript, accepted for publication, including all modifications from the peer-review process OR • A machine-readable copy of the published version (usually a PDF document) In principle this applies to all kinds of publications, but emphasis is on peer-reviewed journal articles. where what when
- 13. When to deposit? • Each beneficiary must deposit as soon as possible and at the latest on publication. where what when
- 14. When should open access be provided? • Open access must be ensured immediately or after an embargo period: • GREEN – 6-12 months depending on the research area and the choice of journal • GOLD – immediately Some journals demand longer embargo periods (compare SHERPA/RoMEO database). where what when
- 16. RESEARCHER DECIDES WHERE TO PUBLISH Check publishers policies on www.sherpa.ac.uk/romeo Open Access Journals doaj.org Check for Article Processing Charges Subscription-based journal Self-archive in a repository Find at: openaire.eu IMMEDIATE OPEN ACCESS IMMEDIATE OR DELAYED OPEN ACCESS
- 17. Metadata requirements on repository deposition Beneficiaries must ensure immediate open access to the bibliographic metadata that identify the deposited publication in a standard format and must include all of the following: • the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"]; • the name of the action, acronym and grant number; • the publication date, and length of embargo period if applicable, and • a persistent identifier.
- 18. Are Article Processing Charges (APCs) supported? Yes • For open access publishing, researchers can publish in open access journals, or in journals that sell subscriptions and also offer the possibility of making individual articles openly accessible (hybrid journals). • Where the case, the Article Processing Charges (APCs) incurred by beneficiaries are eligible for reimbursement during the duration of the action.
- 19. Publication costs Dissemination costs, e.g. for publishing in open access journals/books, are eligible costs if incurred during the project period. What budget to consider in proposals? APC = Article Processing Charges Budget for Publications = Average APC x number of publications Method 1: Average APC based on list of journals used by the consortium (look up prices at publisher website and/or consult librarian) Method 2: Average APC based on general market figures (see next slide)
- 20. Average APC? Björk/Solomon estimated (2014) the average price of Article Processing Charges (APC) • for established open access journals at ca. 1,020 EUR and • for hybrid journals (subscription journal with OA option for individual articles) at ca. 1,980 EUR Both types of OA publication costs can be reimbursed in H2020 projects. Currently, there is no price-cap for APCs.
- 21. What are projects expected to do? • DURING PROPOSAL WRITING PHASE • Outline of dissemination and exploitation strategy, including OA >> impact section of the proposal (how will results be shared, data be managed and shared?) • Include resources for publication costs (what journals, how many publications, what does it cost on average?) • Combine GREEN/GOLD strategies to achieve maximum of OA • DURING THE PROJECT • Additional provisions in the Consortium Agreement? (where to deposit, who is responsible) • Implementation of the dissemination strategy, report at reviews and update • What issues occur and how can they be solved? (publisher embargos, repositories for specific material, etc.) • AFTER THE PROJECT END • Are there publications foreseen after the ending of the project (ie which will not be covered by the budget) – for post-FP7 project publications there is a gold OA pilot in H2020 • Who takes care of deposit in repositories after the project end? Projects have to start planning early on
- 22. Some issues to consider 1. Publishing all articles in APC based gold OA is not probably the right solution, as this can lead to a substantial amount of the overall project budget. Therefore, a mixed strategy of GREEN/GOLD open access is highly recommended. 2. The growing open access market comes with some challenges • Lots of new journals/publishers, some of questionable quality (‚predatory journals‘, http://scholarlyoa.com/publishers/) Some caution is needed when publishing, this holds for all journals. Consult ‚white lists‘ such as DOAJ.
- 23. What are the consequences for non- compliance with OA requirements? If a beneficiary breaches any of its obligations, the grant may be reduced (Article 43) and it may also lead to any of the other measures described in Chapter 6 of the General Model Grant Agreement. http://ec.europa.eu/research/participants/data/ref/h2020/mga/gga/h2020-mga-gga-multi_en.pdf
- 24. 24
- 25. OpenAIRE 3
- 26. OPEN ACCESS OpenAIRE implements the EC requirements & SUPPORTS THE OPEN DATA PILOT
- 27. www.openaire.eu
- 29. SHARE, DEPOSIT AND PUBLISH IN OA
- 30. DEPOSIT ALL PROJECT PUBLICATIONS Automatically REACH MORE PEOPLE, HAVE GREATER IMPACT, SIMPLIFY H2020 REPORTING
- 31. LOCATE AN APPROPRIATED REPOSITORY Deposit once! Via OpenAIRE 31
- 32. Find where to deposit 32
- 33. Zenodo Repository • Multiple data types • Publications • Long tail of research data • Citable data (DOI) • Links to funding, pubs, data, software “Catch-all” repository: OpenAIRE-CERN joint effort 33 www.zenodo.org H2020: Option to gather, preserve and share project’s scientific output
- 34. PROJECT FUNDING IN THE PUBLICATION OR DATASET METADATA RECORD Acknowledge 34
- 35. Acknowledge project funding: e.g. ZENODO 35 API
- 36. REPOSITORIES DEPOSIT WORKFLOW: Searching by the name, acronym or the project id number… Select the project and accept OpenAIRE Funders Projects List API
- 37. LINK YOUR RESEARCH RESULTS
- 38. USE OUR LINKING SERVICES AFTERWARDS AND ASSOCIATE YOUR RESEARCH RESULTS When you publish or deposit in OA make sure you use a fully OpenAIRE compatible repository. If you don't… 38
- 39. LINK RESEARCH RESULTS TOOL https://www.openaire.eu/participate/claim Link publications or datasets to projets. Identify the project, select publications or datasets and set the access rights.
- 40. GATHER OUTPUTS, VIEW PROGRESS AND REPORT
- 41. PROJECTS PUBLICATIONS LIST https://www.openaire.eu/search/find/projects OpenAIRE portal includes an App Box to generate a project publication list. Communicate your project results.
- 44. YOUR PUBLICATIONS WILL BE REPORTED AUTOMATICALLY TO THE EC'S PARTICIPANT PORTAL AT REPORTING TIME. Once you deposit in a fully OpenAIRE compliant repository
- 45. EC's participant portal (reporting)
- 48. DISCOVERY/ACCESS SERVICE Public (all) 48 Provides search and browsing capabilities over a catalogue of Europe’s (+) interlinked research artefacts (literature, research data, software)
- 49. 49 Provides search and browsing capabilities over a catalogue of Europe’s (+) interlinked research artefacts (literature, research data, software)
- 50. Services and tools for projects Open Access Depositing Storing Research Data Claiming publications and datasets Reporting research outputs Monitoring and analytics Discovery and Access 50
- 51. HELPDESK Ask a question FAQs RESOURCES OA H2020 guide Copyright Issues H2020 factsheets TRAINING Webinars Workshops
- 52. www.openaire.eu @openaire_eu facebook.com/groups/openaire linkedin.com/groups/OpenAIRE-3893548 Thanks! info@openaire.eu | eloy@sdum.uminho.pt | pedroprincipe@sdum.uminho.pt 52 Eloy Rodrigues & Pedro Principe
Editor's Notes
- #5: As you may know…
- #32: Approach: deposit once – easy for researchers/research managers – and openaire will offer services.
- #33: If a researcher isn’t sure where to deposit , OPenAIRE can help.
- #34: If you dont have an appropriated repository use Zenodo - the catch-all repository hosted by CERN, is linked to OpenIARE and can be used to deposit research publications and data. Zenodo is of course harvested by the openaire portal
- #35: This is stated in the AO H2020 mandate, OpenAIRE is helping to make it easy.
- #36: Example: zenodo
- #37: Example: Uminho repositor.
- #39: Alternative: claim a Publications and link it to the project info.
- #46: Also to be used by participants portal reporting tool For publications accessible via OpenAIRE, references to these publications (with link to the project ID) are displayed automatically in the reporting section of the Participant Portal for the project. Simply check if the references are directly linked to the work performed within the project. If so, tick these publications as relevant and they will then be included in the table of publications when the report is generated. links and federates existing repositories. As such it provides access to publications that have been deposited in all repositories that are technically interoperable with OpenAIRE ("OpenAIRE compliant") http://ec.europa.eu/research/participants/docs/h2020-funding-guide/grants/grant-management/reports/periodic-reports_en.htm
- #47: Also to be used by participants portal reporting tool For publications accessible via OpenAIRE, references to these publications (with link to the project ID) are displayed automatically in the reporting section of the Participant Portal for the project. Simply check if the references are directly linked to the work performed within the project. If so, tick these publications as relevant and they will then be included in the table of publications when the report is generated. links and federates existing repositories. As such it provides access to publications that have been deposited in all repositories that are technically interoperable with OpenAIRE ("OpenAIRE compliant") http://ec.europa.eu/research/participants/docs/h2020-funding-guide/grants/grant-management/reports/periodic-reports_en.htm
- #52: OpenAIRE supports the various Open Access policies in the European Research Area. OpenAIRE offers a variety of resources and support info materials, and if you still have questions – helpdesk.