Ordering procedure & Formats ppt
- 1. A Seminar On “OrderingProcedures & Formats” By Mr. Vishal Vijay Kadam Roll No. 75, Div. - A Bachelor of Mechanical Engineering Under Guidance of Prof. A. S. Yekane Department of Mechanical Engineering Finolex Academy of Management &Technoogy Mirjole M.I.D.C- 415639, Dist- Ratnagiri, Maharashtra (2017-2018)
- 2. CONTENTS Introduction Ordering procedure Purchasing Objectives of Purchasing Purchase Order Purchase Requisition Purchase procedure Different Formats Invoice Tool Order Job Card Inspection Order Move Order References
- 3. INTRODUCTION Ordering activities must use the procedure in FAR. Ordering office supplies is a necessary activity for every business with an office. Orders that exceed the micro-purchase threshold, but not the simplified acquisition threshold. Ordering procedures based on a Statement of Work. It is a sequential process involving: i. Picking ii. sorting iii. Pre-Consolidation iv. Consolidation
- 4. ORDERING PROCEDURE Buyer determines amount to order Buyer prepares purchase order (PO) Buyer sends purchase order to suppliers Placing the order – Calling in or faxing the order – Sending the order by email – Sending the order via the Web
- 5. PURCHASING Purchasing is the first phase of material management. It is defined as a “Technique of procuring materials , machine tools, supplies, services, etc. required for the plant/industry and for the maintenance of equipments.” It is the formal process of buying goods and services. The process usually starts with a demand or requirements.
- 6. Objectives of Purchasing To maintain the continuity of operations. To avoid duplication. Minimum investment in inventory. To fight competition.
- 7. PURCHASEORDER A purchase order (PO) is a commercial document and first official offer issued by a buyer to a seller. The issue of a purchase order does not initiate a contract. Types of Purchase order – 1. Electronic Purchase Order 2.Non-electronic Purchase Order
- 9. Purchase Requisition • It is a document listing the products or services needed by someone in the hospitality operation • It highlights a need for good and services. • Typically used for those items buyer doesn’t purchase on a regular basis.
- 11. • Advantages – It is a useful training device for department heads who want to become full-time buyers – Can relieve a buyer of paperwork – Helps to provide control of product use in different departments • Disadvantages – Too many people involved in deciding types and qualities of products and services – Requires time and effort to implement/maintain such a system
- 12. PURCHASE PROCEDURE 1. Receipts & analysis of requirements and processing of requisitions. 2. Choice and location of potential suppliers. 3. Request, receipt and analysis of quotations. 4. Placing of orders. 5. Follow up and expediting the purchase orders. 6. Verification of vendor’s invoices for payment after processing discrepencies and rejections. 7. Closing completed orders and maintenance of records
- 13. INVOICE An invoice is a commercial document issued by a seller to a buyer. Payment terms are usually stated on the invoice. Rental invoice.
- 14. TOOLORDER
- 15. JOBCARD
- 16. INSPECTIONORDER
- 17. MOVEORDER
- 18. REFERENCES https://www.gsa.gov/portal/content/199145 https://www.nwcg.gov/sites/default/files/OrderingProcedure s.pdf http://smallbusiness.chron.com/procedures-ordering-office- supplies-46214.html https://myuniform.soccermaster.com/content/pdfs/OnlineOrd eringProcedures.pdf Industrial engineering and Organization management –By Dr. S.K.Sharma, Savita sharma ;Third Edition, page No. 121 to 168.