Performance management third editionherman aguinis

Performance Management
Third Edition
Herman Aguinis
Kelley School of Business
Indiana University
Boston Columbus Indianapolis New York San Francisco Upper
Saddle River
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Library of Congress Cataloging-in-Publication Data
Aguinis, Herman
Performance management / Herman Aguinis. — 3rd ed.
p. cm.
ISBN-13: 978-0-13-255638-5 (alk. paper)
ISBN-10: 0-13-255638-3 (alk. paper)
1. Employees—Rating of. 2. Performance—Management. I.
Title.
HF5549.5.R3A38 2013
658.3'125—dc23
2011037274
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10 9 8 7 6 5 4 3 2 1
CONTENTS
Preface viii
Acknowledgments xiii
Dedication xiv
About the Author xiv
PART I Strategic and General Considerations 1
Chapter 1 Performance Management and Reward Systems in
Context 1
1.1 Definition of Performance Management (PM) 2
1.2 The Performance Management Contribution 4
1.3 Disadvantages/Dangers of Poorly Implemented PM Systems
8
1.4 Definition of Reward Systems 10

1.4.1 Base Pay 10
1.4.2 Cost-of-Living Adjustments and Contingent Pay 11
1.4.3 Short-Term Incentives 11
1.4.4 Long-Term Incentives 11
1.4.5 Income Protection 12
1.4.6 Work/Life Focus 13
1.4.7 Allowances 13
1.4.8 Relational Returns 13
1.5 Aims and Role of PM Systems 14
1.5.1 Strategic Purpose 15
1.5.2 Administrative Purpose 16
1.5.3 Informational Purpose 16
1.5.4 Developmental Purpose 16
1.5.5 Organizational Maintenance Purpose 16
1.5.6 Documentational Purpose 17
1.6 Characteristics of an Ideal PM System 18
1.7 Integration with Other Human Resources and Development
Activities 23
1.8 Performance Management Around the World 24
� CASE STUDY 1-1: Reality Check: Ideal Versus Actual
Performance
Management System 28
� CASE STUDY 1-2: Performance Management at Network
Solution

s, Inc. 31
� CASE STUDY 1-3: Distinguishing Performance Management
Systems from
Performance Appraisal Systems 32
Chapter 2 Performance Management Process 37
2.1 Prerequisites 38
2.2 Performance Planning 46
2.2.1 Results 46
2.2.2 Behaviors 46
2.2.3 Development Plan 47 iii
iv Contents
2.3 Performance Execution 48
2.4 Performance Assessment 49
2.5 Performance Review 50
2.6 Performance Renewal and Recontracting 52
� CASE STUDY 2-1: Job Analysis Exercise 55
� CASE STUDY 2-2: Disrupted Links in the Performance

Management Process
at “Omega, Inc.” 55
� CASE STUDY 2-3: Performance Management at the
University of Ghana 56
Chapter 3 Performance Management and Strategic Planning 59
3.1 Definition and Purposes of Strategic Planning 60
3.2 Process of Linking Performance Management to the
Strategic
Plan 61
3.2.1 Strategic Planning 65
3.2.2 Developing Strategic Plans at the Unit Level 74
3.2.3 Job Descriptions 76
3.2.4 Individual and Team Performance 77
3.3 Building Support 79
� CASE STUDY 3-1: Evaluating Vision and Mission
Statements at Pepsico 82
� CASE STUDY 3-2: Dilbert’s Mission Statement Generator 83
� CASE STUDY 3-3: Linking Individual with Unit and
Organizational

Priorities 84
� CASE STUDY 3-4: Linking Performance Management to
Strategy at
Procter & Gamble 84
PART II System Implementation 87
Chapter 4 Defining Performance and Choosing a Measurement
Approach 87
4.1 Defining Performance 88
4.2 Determinants of Performance 89
4.2.1 Implications for Addressing Performance Problems 90
4.2.2 Factors Influencing Determinants of Performance 91
4.3 Performance Dimensions 91
4.4 Approaches to Measuring Performance 95
4.4.1 Behavior Approach 95
4.4.2 Results Approach 96
4.4.3 Trait Approach 99
� CASE STUDY 4-1: Diagnosing the Causes of Poor
Performance 101
� CASE STUDY 4-2: Differentiating Task from Contextual

Performance 102
� CASE STUDY 4-3: Choosing a Performance Measurement
Approach at
Paychex, Inc. 102
� CASE STUDY 4-4: Deliberate Practice Makes Perfect 103
Chapter 5 Measuring Results and Behaviors 106
5.1 Measuring Results 107
5.1.1 Determining Accountabilities 107
Contents v
5.1.2 Determining Objectives 109
5.1.3 Determining Performance Standards 111
5.2 Measuring Behaviors 112
5.2.1 Comparative Systems 115
5.2.2 Absolute Systems 118
� CASE STUDY 5-1: Accountabilities, Objectives, and
Standards 126
� CASE STUDY 5-2: Evaluating Objectives and Standards 126

� CASE STUDY 5-3: Measuring Competencies at the
Department of
Transportation 127
� CASE STUDY 5-4: Creating BARS-Based Graphic Rating
Scales for
Evaluating Business Student Performance in Team Projects 128
Chapter 6 Gathering Performance Information 130
6.1 Appraisal Forms 131
6.2 Characteristics of Appraisal Forms 137
6.3 Determining Overall Rating 140
6.4 Appraisal Period and Number of Meetings 143
6.5 Who Should Provide Performance Information? 146
6.5.1 Supervisors 146
6.5.2 Peers 146
6.5.3 Subordinates 147
6.5.4 Self 148
6.5.5 Customers 149
6.5.6 Disagreement Across Sources: Is This a Problem? 149
6.6 A Model of Rater Motivation 150
6.7 Preventing Rating Distortion Through Rater Training

Programs 153
� CASE STUDY 6-1: Evaluating an Appraisal Form Used in
Higher Education 157
� CASE STUDY 6-2: Judgmental and Mechanical Methods of
Assigning
Overall Performance Score at The Daily Planet 162
� CASE STUDY 6-3: Minimizing Intentional and Unintentional
Rating Errors 164
� CASE STUDY 6-4: Minimizing Biases in Performance
Evaluation at Expert
Engineering, Inc. 165
Chapter 7 Implementing a Performance Management System
168
7.1 Preparation: Communication, Appeals Process, Training
Programs, and Pilot Testing 169
7.2 Communication Plan 170
7.3 Appeals Process 174
7.4 Training Programs for the Acquisition of Required Skills
176

7.4.1 Rater Error Training 177
7.4.2 Frame of Reference Training 180
7.4.3 Behavioral Observation Training 181
7.4.4 Self-Leadership Training 182
7.5 Pilot Testing 184
7.6 Ongoing Monitoring and Evaluation 185
vi Contents
7.7 Online Implementation 188
� CASE STUDY 7-1: Implementing a Performance Management
Communication Plan at Accounting, Inc. 192
� CASE STUDY 7-2: Implementing an Appeals Process at
Accounting, Inc. 192
� CASE STUDY 7-3: Evaluation of Performance Management
System at
Accounting, Inc. 192
� CASE STUDY 7-4: Training the Raters at Big Quality Care
193

PART III Employee Development 195
Chapter 8 Performance Management and Employee
Development 195
8.1 Personal Developmental Plans 196
8.1.1 Developmental Plan Objectives 197
8.1.2 Content of Developmental Plan 199
8.1.3 Developmental Activities 200
8.2 Direct Supervisor’s Role 203
8.3 360-Degree Feedback Systems 206
8.3.1 Advantages of 360-Degree Feedback Systems 213
8.3.2 Risks of Implementing 360-Degree Feedback Systems 215
8.3.3 Characteristics of a Good System 215
� CASE STUDY 8-1: Developmental Plan Form at Old
Dominion University 220
� CASE STUDY 8-2: Evaluation of a 360-Degree Feedback
System Demo 220
� CASE STUDY 8-3: Implementation of 360-Degree Feedback
System at Ridge
Intellectual 221
� CASE STUDY 8-4: Personal Developmental Plan at
Brainstorm, Inc.—Part I 221

� CASE STUDY 8-5: Personal Developmental Plan at
Brainstorm, Inc.—
Part II 222
Chapter 9 Performance Management Skills 226
9.1 Coaching 227
9.2 Coaching Styles 233
9.3 Coaching Process 233
9.3.1 Observation and Documentation of Developmental
Behavior
and Outcomes 235
9.3.2 Giving Feedback 239
9.3.3 Disciplinary Process and Termination 245
9.4 Performance Review Meetings 248
� CASE STUDY 9-1: Was Robert Eaton a Good Coach? 256
� CASE STUDY 9-2: What Is Your Coaching Style? 257
� CASE STUDY 9-3: Preventing Defensiveness 259
� CASE STUDY 9-4: Recommendations for Documentation 260
PART IV Reward Systems, Legal Issues, and Team
Performance Management 263

Chapter 10 Reward Systems and Legal Issues 263
10.1 Traditional and Contingent Pay Plans 264
10.2 Reasons for Introducing Contingent Pay Plans 265
Contents vii
10.3 Possible Problems Associated with Contingent Pay Plans
268
10.4 Selecting a Contingent Pay Plan 270
10.5 Putting Pay in Context 272
10.6 Pay Structures 276
10.6.1 Job Evaluation 277
10.6.2 Broad Banding 279
10.7 Performance Management and the Law 280
10.8 Some Legal Principles Affecting Performance
Management 281
10.9 Laws Affecting Performance Management 284
� CASE STUDY 10-1: Making the Case for a CP Plan at

Architects, Inc. 289
� CASE STUDY 10-2: Selecting a CP Plan at Dow
AgroSciences 289
� CASE STUDY 10-3: Contingency Pay Plan at Altenergy LLC
290
� CASE STUDY 10-4: Possible Illegal Discrimination at
Tractors, Inc. 291
Chapter 11 Managing Team Performa nce 294
11.1 Definition and Importance of Teams 295
11.2 Types of Teams and Implications for Performance
Management 296
11.3 Purposes and Challenges of Team Performance
Management 298
11.4 Including Team Performance in the Performance
Management
System 299
11.4.1 Prerequisites 300
11.4.2 Performance Planning 302
11.4.3 Performance Execution 303
11.4.4 Performance Assessment 304
11.4.5 Performance Review 305

11.4.6 Performance Renewal and Recontracting 306
11.5 Rewarding Team Performance 307
� CASE STUDY 11-1: Not All Teams Are Created Equal 309
� CASE STUDY 11-2: Team Performance Management at Duke
University
Health Systems 310
� CASE STUDY 11-3: Team-Based Rewards for the State of
Georgia 312
� CASE STUDY 11-4: Team Performance Management at Bose
313
Index 315
1 Generating buzz: Idaho Power takes on performance
management to prepare for workforce aging. (2006,
June). Power Engineering. Retrieved November 26, 2010 from
http://www.powergenworldwide.com/index/
display/articledisplay/258477/articles/power-
engineering/volume-110/issue-6/features/generating-buzz-
idaho-power-takes-on-performance-management-to-prepare-for-
workforce-aging.html

2 Workforce performance is top HR priority. (2005). T+D,
59(7), 16.
PREFACE AND INTRODUCTION
In today’s globalized world, it is relatively easy to gain access
to the competition’s technology and
products. Thanks to the Internet and the accompanying high
speed of communications, technolog-
ical and product differentiation is no longer a key competitive
advantage in most industries. For
example, most banks offer the same types of products (e.g.,
various types of savings accounts
and investment opportunities). If a particular bank decides to
offer a new product or service
(e.g., online banking), it will not be long until the competitors
offer precisely the same product. As
noted by James Kelley, performance management project leader
at Idaho Power, “technology is a
facilitator, but not a guarantor, of effectiveness or efficiency of
a company’s workforce.”1
So, what makes some businesses more successful than others?
What is today’s key compet-
itive advantage? The answer is people. Organizations with

motivated and talented employees
offering outstanding service to customers are likely to pull
ahead of the competition, even if
the products offered are similar to those offered by the
competitors. This is a key organizational
resource that many label “human capital” and gives
organizations an advantage over the compe-
tition. Customers want to get the right answer at the right time,
and they want to receive their
products or services promptly and accurately. Only having the
right human capital can make
these things happen. Only human capital can produce a
sustainable competitive advantage. And,
performance management systems are the key tools that can be
used to transform people’s talent
and motivation into a strategic business advantage.
Unfortunately, although 96% of human
resources (HR) professionals report that performance
management is their number 1 concern,
fewer than 12% of HR executives and technology managers
believe that their organizations have
aligned strategic organizational priorities with employee
performance.2
This edition includes the following six important changes. More

detailed information on
each of these issues is provided in the section titled “Changes in
This Edition.”
• There is an emphasis on the role of the context within which
performance management
takes place.
• This edition emphasizes that knowledge generated regarding
performance management is
essentially multidisciplinary.
• This edition emphasizes the important interplay between
science and practice.
• This edition describes the technical aspects of implementing a
system in detail and, in addition, it emphasizes the key role that
interpersonal dynamics
play in the process.
• This new edition includes new cases in almost every chapter.
Taken together, this new
edition includes a total of 43 case studies.

• Each of the chapters includes new sections.
SOME UNIQUE FEATURES OF THIS BOOK
Performance management is a continuous process of identifying,
measuring, and developing the
performance of individuals and teams and aligning their
performance with the strategic goals of
the organization. Performance management is critical to small
and large, for-profit and not-for-profit,
viii
http://www.powergenworldwide.com/index/display/articledispla
y/258477/articles/power-engineering/volume-110/issue-
6/features/generating-buzzidaho-power-takes-on-performance-
management-to-prepare-for-workforce-aging.html

Preface and Introduction ix
domestic and global organizations, and to all industries. In fact,
the performance management
model and processes described in this book have been used to
create systems to manage the perform-
ance of college students.3 After all, the performance of an
organization depends on the performance of
its people, regardless of the organization’s size, purpose, and
other characteristics. As noted by
Siemens CEO Heinrich von Pierer, “whether a company
measures its workforce in hundreds or
hundreds of thousands, its success relies solely on individual
performance.” As an example in the
not-for-profit sector, the government in England has
implemented what is probably the world’s
biggest performance management system, and, by statutory
force, the performance of teachers and
“headteachers” (i.e., school principals) is now evaluated
systematically. This particular system
includes a massive national effort of approximately 18,000
primary schools, 3,500 secondary schools,
1,100 special schools, 500 nursery schools, 23,000

headteachers, 400,000 teachers, and an unspecified
number of support staff.4
Unfortunately, few organizations use their existing performance
management systems
in productive ways. Performance management is usually vilified
as an “HR department require-
ment.” In many organizations, performance management means
that managers must comply
with their HR department’s request and fill out tedious, and
often useless, evaluation forms.
These evaluation forms are often completed only because it is
required by the “HR cops.”
Unfortunately, the only tangible consequence of the evaluation
process is that the manager has to
spend time away from his or her “real” job duties.
This book is about the design and implementation of successful
systems. In other words, it focuses on research-based findings
and up-to-date applications that
help increase an organization’s human capital. Performance
management is ongoing and cyclical;
however, for pedagogical reasons, the book needs to follow a
linear structure. Because performance

observation, evaluation, and improvement are ongoing
processes, some concepts and practices
may be introduced early in a cursory manner but receive more
detailed treatment in later sections.
Also, this book focuses on best practices and describes the
necessary steps to create a top-notch
performance management system. As a result of practical
constraints and lack of knowledge about
system implementation, many organizations cut corners and do
not implement systems that
follow best practices because of environmental and political
issues (e.g., goals of raters may not be
aligned with goals of the organization). Because the way in
which systems are implemented in
practice is often not close to the ideal system, the book includes
numerous examples from actual
organizations to illustrate how systems are implemented given
actual situational constraints.
CHANGES IN THIS EDITION
This edition includes important updates and additional
information. In preparation for revising
and updating this book, I gathered more than 300 potentially
relevant articles and books. About

150 of those were most relevant, and about 50 of those new
sources are now included in this
edition. These sources have been published since the second
edition of the book went into
production. This vast literature demonstrates an increased
interest in performance management
on the part of both academics and practitioners.
This edition includes five important changes throughout the
book. First, there is an emphasis
on the role of the context within which performance
management takes place. Performance manage-
ment does not operate in a vacuum. Rather, it takes place within
a particular organizational context,
and organizations have a particular history, unwritten norms
about what is valued and what is not,
3 Gillespie, T. L., & Parry, R. O. (2009). Students as
employees: Applying performance management principles
in the management classroom. Journal of Management
Education, 33, 553–576.
4 Brown, A. (2005). Implementing performance management in
England’s primary schools. International
Journal of Productivity and Performance Management, 54, 468–
481.

x Preface and Introduction
5 Aguinis, H., Boyd, B. K., Pierce, C. A., & Short, J. C. (2011).
Walking new avenues in management research
methods and theories: Bridging micro and macro domains.
Journal of Management, 37, 395–403.
6 Cascio, W. F., & Aguinis, H. (2008). Research in industrial
and organizational psychology from 1963 to 2007:
Changes, choices, and trends. Journal of Applied Psychology,
93, 1062–1081.
and unwritten norms about communication, trust, interpersonal
relations, and many other factors
that influence daily activities. Thus, for example, implementing
a 360-degree feedback system may be
effective in some organizations but not in others (Chapter 8). As
a second illustration, some organiza-
tions may have a culture that emphasizes results more than
behaviors which, in turn, would dictate
that the performance management system also emphasize
results; instead, other organizations may
place an emphasis on long-term goals, which would dictate that

performance be measured by empha-
sizing employee behaviors rather than results (Chapter 4). Also,
we need to understand the contextual
reasons why performance ratings may not be accurate—
particularly if there is no accountability for
raters to provide valid assessments (Chapter 6). As yet another
example, cultural factors affect what
sources are used for performance information: In a country like
Jordan, whose culture determines
more hierarchical organizational structures, the almost
exclusive source of performance information
is supervisors, whereas employees and their peers almost have
no input; this situation is different in
countries with less hierarchical cultures in which not only
performance information is collected from
peers, but also supervisors are rated by their subordinates
(Chapter 6). To emphasize the role of
culture, this edition describes examples and research conducted
in organizations in Jordan (Chapter
6); Japan, China, Turkey, Germany, France, South Korea,
Mexico, Australia, and the United Kingdom
(Chapter 1); Brazil (Chapter 3); Hong Kong and the Pearl River
Delta (Chapter 11); Ghana (Chapter 1);
South Africa (Chapter 1); Bulgaria and Romania (Chapter 1);
and India (Chapters 1 and 3).

Second, this edition emphasizes that knowledge generated
regarding performance manage-
ment is essentially multidisciplinary. Accordingly, the sources
used to support best-practice
recommendations offered in this book come from a very diverse
set of fields of study ranging from
micro-level fields focusing on the study of individual and teams
(e.g., organizational behavior,
human resource management) to macro-level fields focusing on
the study of organizations as a
whole (e.g., strategic management). This is consistent with a
general movement toward multidis-
ciplinary and integrative research in the field of management.5
For example, best-practice
recommendations regarding the measurement of performance
originate primarily from industrial
and organizational psychology (Chapter 5). On the other hand,
best-practice recommendations
regarding the relationship between performance management
and strategic planning were
derived primarily from theories and research from strategic
management (Chapter 3). In addition,
much of the best-practice recommendations regarding team
performance management originated

from the field of organizational behavior (Chapter 11).
Third, this edition emphasizes the important interplay between
science and practice.
Unfortunately, there is a great divide in management and related
fields between scholars and
practitioners. From the perspective of scholars, much of the
work conducted by practitioners is
seen as relevant but not rigorous. Conversely, from the
perspective of practitioners, the work done
by scholars is seen as rigorous but mostly not relevant. This
“science-practice divide” has been
documented by a content analysis of highly prestigious
scholarly journals, which regularly pub-
lish work that does not seem to be directly relevant to the needs
of managers and organizations.6
This edition attempts to bridge this divide by discussing best-
practice recommendations based on
sound theory and research and, at the same time, by discussing
the realities of organizations and
how some of these practices have been implemented in actual
organizations.
Fourth, this edition, as its predecessor, describes the technical

aspects of implementing a
performance management system in detail. In addition, this
edition emphasizes the key role that
interpersonal dynamics play in the process.7 Traditionally,
much of the performance appraisal
literature has focused almost exclusively on the measurement of
performance—for example,
Preface and Introduction xi
whether it is better to use 5-point versus 7-point scales.
However, more recent research suggests
that, related to the issue of context mentioned earlier, issues
such as trust, politics, leadership, nego-
tiation, mentorship, communication, and other related topics
related to interpersonal dynamics are
just as important in determining the success of a performance
management system. Accordingly,
this edition discusses the need to establish a helping and
trusting relationship between supervisors
and employees (Chapter 9), the role of an organization’s top
management in determining the
success of a system (Chapter 3), and the motivation of

supervisors to provide accurate performance
ratings (Chapter 6), among many other related issues throughout
the book.
Fifth, this new edition includes new cases in almost every
chapter. Taken together, this
new edition includes a total of 43 case studies. In addition, the
instructor ’s manual includes
approximately 4 more cases per chapter, for a total of about 40
additional cases. Thus, depending
on an instructor ’s preference, a course based on this new
edition could be taught entirely follow-
ing a case format or using a lecture and case combination
format.
In addition to the aforementioned changes that permeate the
entire book, each chapter includes
new sections. As illustrations, consider the following chapter-
by-chapter nonexhaustive additions:
• Performance management around the world (Chapter 1). This
material will be useful in
terms of understanding that although performance management
systems may have similar
goals, their implementation and deployment will be affected by

cultural and contextual
factors depending on where the organization is located.
• Biases in the job analysis process and their effects in the
resulting job analysis ratings
(Chapter 2). This material will be useful in terms of providing
guidelines on how to gather
valid job analysis information.
• Relationship between strategies, goals, and firm performance
(Chapter 3). This new material
will be useful in providing guidelines on the most effective
sequence of implementation of
the various strategic planning steps as it cascades down and
across the various organizational
units.
• Voice behavior: Raising constructive challenges with the goal
to improve rather than merely
criticize, challenge the status quo in a positive way, and make
innovative suggestions for
change when others, including an employee’s supervisor,
disagree (Chapter 4). This material
will be useful in terms of understanding the multidimensional
nature of performance and

how different performance dimensions may be valued
differently in different organizations.
• Relative percentile method for measuring performance
(Chapter 5). This material will be
useful regarding the development of measures to assess
performance more accurately.
• Open-ended sections included in most appraisal forms
(Chapter 6). This material will be
useful in terms of learning how to make the most of this
information, which is typically
underutilized in most performance management systems.
• Calculation of return on investment of portions of a
performance management system
(Chapter 7). This material will be useful in terms of learning
how to document the relative
effectiveness, in tangible and financial terms, of a performance
management system.
• The feedforward interview (FFI) (Chapter 8). This new
material will be useful in terms of
understanding how the FFI is a process that leads to uncovering
the contextual and per-

sonal conditions that lead to success regarding both
achievement and job satisfaction.
• Disciplinary process that may lead to termination (Chapter 9).
This material will be useful in
terms of providing information on what to do when performance
problems are identified but
employees are unable or unwilling to address them effectively.
• Relationship between new legal regulations and the
implementation of performance
management systems in China (Chapter 10). This new
information will be useful in terms
7Aguinis, H., & Pierce, C. A. (2008). Enhancing the relevance
of organizational behavior by embracing
performance management research. Journal of Organizational
Behavior, 29, 139–145.
xii Preface and Introduction
of understanding how the legal environment has a direct impact
on performance

management practices worldwide.
• Types of learning that can take place as part of the team
development plan in the perform-
ance planning stage (Chapter 11). This material will be useful in
terms of providing a
deeper understanding of specific interventions aimed at
improving team learning and
performance.
Further, the following is a nonexhaustive list of specific topics
that have been updated and
expanded in each chapter:
• The discussion of voice behavior (i.e., constructive criticisms
that challenge the status quo
and promote innovative improvements) …

Performance management third editionherman aguinis

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