Pm deep dive the processes
- 1. PM DeepDive The Processes - Niraj Agarwal May 2011 Slide 1
- 2. Agenda PMO PMS Process Groups Knowledge Areas Processes Mapping Process Interactions RM Process Chart May 2011 Slide 2
- 3. Project Management Office (PMO) • Many organizations realize the benefit of developing and implementing a PMO • This is often true of those organizations employing a matrix organizational structure • Almost always true of those employing a projectized organizational structure, especially when the parent organization is involved with the simultaneous management of multiple and/or sequential projects. May 2011 Slide 3
- 4. Project Management System (PMS) • The project management system is the set of tools, techniques, methodologies, resources, and procedures used to manage a project. • It can be formal or informal and aids a project manager in effectively guiding a project to completion. • The system is a set of processes and the related control functions that are consolidated and combined into a functioning, unified whole. • If a PMO exists in the performing organization, one of the functions of the PMO would typically be to manage the project management system, in order to ensure consistency in application and continuity on the various projects being performed. May 2011 Slide 4
- 5. Process Groups • Initiating processes: recognizing a project or phase should begin • Planning processes: devising and maintaining a workable plan • Executing processes: coordinating resources to execute the plan • Controlling processes: ensuring project objectives are met; monitoring, correcting and measuring progress • Closing processes: formalized acceptance May 2011 Slide 5
- 6. Process Groups • Process Groups are linked by the results each produces • Process Groups are overlapping activities with various levels of intensity • Individual processes have inputs, tools and techniques, and outputs (deliverables) May 2011 Slide 6
- 7. Project Management Knowledge Areas • Project Integration Management • Project Scope Management • Project Time Management • Project Cost Management • Project Quality Management • Project Human Resource Management • Project Communication Management • Project Risk Management • Project Procurement Management May 2011 Slide 7
- 8. Pieces of the Puzzle May 2011 Slide 8
- 9. Project Management Processes • Project management is accomplished through processes, using project management knowledge, skills, tools, and techniques that receive inputs and generate outputs. • It is series of actions bringing about a desired result. • A process is a set of interrelated actions and activities that are performed to achieve a pre-specified set of products, results, or services. • PMI has identified more than 40 such processes that have been recognized as good practice on most projects most of the time. These processes apply globally and across industry groups . This does not mean that the knowledge, skills and processes described should always be applied uniformly on all projects. • The project manager, in collaboration with the project team, is always responsible for determining what processes are appropriate, and the appropriate degree of rigor for each process, for any given project. May 2011 Slide 9
- 10. Mapping May 2011 Slide 10
- 11. High Level Summary of Process Groups’ Interactions May 2011 Slide 11
- 12. Process Interactions Within each process group, the individual processes are linked by their inputs and outputs. By focusing on these links, we can describe each process in terms of its: • Inputs—documents or documentable items that will be acted upon. • Tools and techniques—mechanisms and methods applied to the inputs to create the outputs. • Outputs—documents or documentable items that are a result of the process. May 2011 Slide 12
- 13. Basic Inputs to Process Example Enterprise Environmental Factors Organisational Process Assets May 2011 Slide 13
- 14. Basic Inputs to Process OPA & EEF Organizational Process Assets • Templates & Checklists • Other assets that may be available based on past project experiences Enterprise Environmental Factors • Any or all external or internal factors that surround or influence the project’s success - Infrastructure - Commercial databases - Work Authorization systems - Organizational Culture - Stakeholder risk tolerances, etc. May 2011 Slide 14
- 15. Rita Mulcahy Process Chart May 2011 Slide 15
- 16. Pop Quiz Question 1 The Initiating process includes which task? A. Assigning work to project team members B. Sequencing project activities C. Approving a project and authorizing work to begin D. Coordinating resources to complete the project work May 2011 Slide 16
- 17. Pop Quiz Question 2 This person is responsible for authorizing the project to begin and signing the project charter. A. Project sponsor B. Executive in the organization who requested the project C. Project champion D. Project manager May 2011 Slide 17
- 18. Pop Quiz Question 3 Which stakeholder assigns employees to the project? A. Project manager B. Functional manager C. Customer D. Sponsor May 2011 Slide 18
- 19. Pop Quiz Question 4 Which of the following is true concerning the project charter? A. Describes the project schedule B. Contains cost estimates for each task C. Authorizes the start of the project work D. Lists the responsibilities of the project selection committee May 2011 Slide 19
- 20. Pop Quiz Question 5 This process is where the work of the project is performed? A. Planning B. Monitoring and Controlling C. Initiating D. Executing May 2011 Slide 20
- 21. Thank You!