PA- 210-G5-Preparing of Project Proposal and other Related needs for the Implementation of Development Projects.pptx
- 1. Public Administration 210: Project Evaluation and Impact Management PREPARING PROJECT PROPOSAL AND OTHER RELATED NEEDS FOR THE IMPLEMENTATION OF DEVELOPMENT PROJECTS Group Members ER Heart Albay Jay Paul Bernales Crislyn Jaen Jaden Galea Jennica Porras
- 2. I. The Overall Situation in preparing project proposals and other need for the Implementation of Development Projects in the Philippines Today. II. Preparing for the Project Implementation: What and why is it needed? III. Steps and Activities in preparing project proposals and other related needs for Implementation of Development Projects: a. Preparing a project proposal b. Follow up work for the project’s approval c. Planning for the Project’s Implementation V. Preparing Project Proposal and other related needs for the implementation of Development Projects
- 3. PROJECT PROPOSAL Describes what your project hopes to accomplish , why those objectives are important, and how you intend to achieve them. DEVELOPMENT PROJECT Designed to deliver a specific output aiming to improve the economic and social conditions of a group of people.
- 4. The Overall Situation in preparing project proposals and other need for the Implementation of Development Projects in the Philippines today
- 5. Group Discussions The Overall Situation in preparing project proposals and other need for the Implementation of Development Projects in the Philippines today Survey
- 6. The Overall Situation in preparing project proposals and other need for the Implementation of Development Projects in the Philippines today
- 7. The Overall Situation in preparing project proposals and other need for the Implementation of Development Projects in the Philippines today It enables the government to come up with a shared vision of where the country should be in the future and a concerted program of action to achieve this vision. It ensures that government resources and investments are channeled to programs, projects, and activities that best achieve the country's goals and objectives. What is the importance of development planning in the Philippines?
- 8. PREPARING FOR THE PROJECT IMPLEMENTATION: WHAT AND WHY IS IT NEEDED?
- 9. Project implementation is the process of putting a project plan into action to produce the deliverables, otherwise known as the products or services, for clients or stakeholders. What is Project Implementation?
- 10. Why/Purpose of Project Implementation: To put the action plan into operation To deliver the results, achieve the purpose(s) and contribute effectively to the overall objective of the project To manage the available resources efficiently To monitor and report on progress
- 11. Steps For Implementing a Project Effectively: Assess the Project Plan Execute the Plan Make Changes as Needed Analyze Project Data Gather Feedback Provide Final Reports
- 12. a. Preparing a project proposal b. Follow up work for the project’s approval c. Planning for the Project’s Implementation
- 13. Preparing a Project Proposal
- 14. Preparing a Project Proposal 1: Define the problem. 2: Present your solution. 3: Define your deliverables and success criteria. 4: State your plan or approach. 5: Outline your project schedule and budget. 6: Tie it all together. 7: Edit/proofread your proposal. Steps to writing your own project proposal
- 15. Preparing a Project Proposal 1. Define the problem TIPS FOR DEFINING THE PROBLEM: 1. Start strong 2. Use facts, not opinion
- 16. Preparing a Project Proposal 2: Present your solution Tips for presenting your solution: 1. Anticipate questions and objections 2. Present the solution’s larger impact 3. Again, facts over opinion
- 17. Preparing a Project Proposal 3: Define your deliverables and success criteria. Tips for defining deliverables: 1. Include a delivery date 2. Your solution must be SMART
- 18. Preparing a Project Proposal 4: State your plan or approach. Tips for planning: 1. Introduce project strategies. 2. Explain how problems will be addressed.
- 19. Preparing a Project Proposal 5: Outline your Schedule and Budget Tips for defining a schedule and budget: 1. Provide as much detail as possible. 2. Be concrete. Don’t guess
- 20. Preparing a Project Proposal 6: Tie it all together Tips for tying everything together: 1. Your proposal should read like a book. 2. Refrain from introducing anything that doesn’t fit. 3. Make sure all project proposal elements are present.
- 21. Preparing a Project Proposal 7: Edit/proofread your proposal Tips for editing: 1. Check the tone and language.
- 22. Follow up work for the project’s approval
- 23. Follow-up is defined as “the monitoring and evaluation of the impacts of a project or plan for management of, and communication about the performance of that project or plan”. Follow-up as spin-off projects: a project that exploits or builds on earlier work or that repeats something that has already been done. Follow-up as internal supervision of completed projects: the continuous monitoring of the activities by the project implementers, and possible improvements to the existing project. DEFINITION OF FOLLOW-UP
- 24. PURPOSES OF FOLLOW-UP Follow-up can serve many purposes ranging from technical and scientific to socio-political and management aspects: Control of projects and their impact Maintain decision-making flexibility and promote an adaptive management approach Improved scientific and technical knowledge Improve public awareness and acceptance
- 25. ADVANTAGES OF FOLLOW-UP Managers and other stakeholders including donors need to know the extent to which their projects are meeting their objectives and leading to their desired effects Follow-up builds greater transparency and accountability in terms of use of project resources Future planning and programme development is improved when guided by lessons learned from experience. Successful implemented projects serve as reference for future applications for funds In overall, it avoids that the implemented projects are forgotten with the time
- 26. DISADVANTAGES OF FOLLOW-UP Internal follow-up of projects require human power and extra activities, which are mostly not financed by the funding agency after the project completion To follow-up completed projects might deviate the attention and efforts of the members of the team working in new projects
- 27. Follow-up is a key mechanism for feedback: It allows to learn from the experiences of previous projects and allows to share these outcomes with the development and scientific community. FOLLOW-UP AS SPIN-OFF PROJECTS
- 28. Follow-up provides the missing link between planning and continued project implementation. Follow-up links the pre- and post- decision stages of planning, thereby overcoming the gap that arises when there is a difference between project plans and their implementation. Follow-up not only provides information about the consequences of a project, but it also gives the agencies the opportunities to implement measures to mitigate or prevent negative effects. FOLLOW-UP AS INTERNAL SUPERVISION OF COMPLETED PROJECTS
- 29. Follow-up provides the missing link between planning and continued project implementation. Follow-up links the pre- and post- decision stages of planning, thereby overcoming the gap that arises when there is a difference between project plans and their implementation. Follow-up not only provides information about the consequences of a project, but it also gives the agencies the opportunities to implement measures to mitigate or prevent negative effects. FOLLOW-UP AS INTERNAL SUPERVISION OF COMPLETED PROJECTS
- 30. 1. Determination of Need and Scope 2. Defining Tools, Methodology and Time-Plan 3. Financing the Follow-up Programme 4. Determination of Roles and Responsibilities 5. Gathering Data and Evaluation 6. Reporting FOLLOW-UP (SUPERVISION) PROGRAMME DESIGN
- 31. Planning for the Project’s Implementation
- 32. Planning for the Project’s Implementation • A project plan or project implementation plan is a key strategic document that keeps teams on track throughout a project • It’s an extremely valuable planning tool — one that can be the difference between project success and project failure. Planning for the Project’s Implementation
- 33. Planning for the Project’s Implementation What is a project implementation plan? • A project implementation plan is a document that defines how a project will be executed. • Implementation plans explain the strategic goals and steps involved in a project, define the project completion timeline, and list the resources necessary for a successful project. Planning for the Project’s Implementation
- 34. Planning for the Project’s Implementation Why every project should start with an implementation plan? 1. It creates an actionable roadmap of the scope of work. 2. It makes goals and communication transparent to all stakeholders. 3. It holds your team members accountable. 4. It helps your entire team stay on the same page. Planning for the Project’s Implementation
- 35. Planning for the Project’s Implementation Essential components of a great implementation plan 1. Scope statement 2. Project milestones, goals, and key objectives 3. Detailed resource plan 4. Estimated implementation timeline 5. Implementation plan milestones 6. Implementation plan KPIs & metrics Planning for the Project’s Implementation
- 36. Planning for the Project’s Implementation 5 easy steps to create your project implementation plan
- 37. Planning for the Project’s Implementation 1. Define your goals and milestones Planning for the Project’s Implementation
- 38. Planning for the Project’s Implementation 2. Conduct research by interviewing, surveying, or observing Planning for the Project’s Implementation
- 39. Planning for the Project’s Implementation 3. Brainstorm and map out potential risks Planning for the Project’s Implementation
- 40. Planning for the Project’s Implementation 4. Assign and delegate essential tasks Planning for the Project’s Implementation
- 41. Planning for the Project’s Implementation 5. Finalize your plan and allocate resources Planning for the Project’s Implementation
- 42. Public Administration 210: Project Evaluation and Impact Management