PRESTO @ SUPSI
- 2. Your entire organisation all on one screen PRESTO offers maximum flexibility in managing your organisational chart, its people, processes and everything else that your business leaders need to understand the landscape of your company • 6 divisions • 243 employees • 21 teams • 199 processes Add, modify and delete teams with ease communicating to your HR department organisational changes as they are made in real time 2 KPIs | Change management | Risk | Waste Ideation | Skills | IT | Continuous improvement | Issues | Audit | Documents Strategy deployment Competency development 13 core functions to date!
- 3. • Formalise the buy-in & sponsorship process • Agree & communicate governance structure • Agree roles, responsibilities & commitment expectations • Ensure skill sets required align to resources available • Offer enhanced transparency into the project task list to ensure discipline in deliverable management • Empower accountable parties to lead • Escalate risk in real time • Invest in your future by capturing lessons learnt in real time Guiding principles
- 4. Project CharterR-A-C-I Program Director (aka Change Manager) • monitors and coaches the ongoing progress of each project workstream. • has a mandate to lead made visible to all stakeholders & participants by the project sponsors • is equipped with the necessary soft skills to know when, where, and how to engage the stakeholders. • has real-time visibility into unexpected variance which jeopardises the quality of the project and can effectively communicate risk in a non-confrontational manner • uses the project charter to get buy-in, the RACI to set expectations and an activity plan to ensure focus and discipline in the ongoing prioritisation of project tasks & expected milestones task list Your change management team Soft skills
- 5. Your change management team, equipped to focused on results Program Director (aka Change Manager) proj charter tasks list (proj plan) proj governance Project 1 Project 2 Project 3 Project 4 Project 5 Project 6 road hazards a a a a a a a a a x a a a a a a a a x a a a a a
- 6. A structured buy-in process • Objectives • Principles • Dependencies • Risks • Constraints • Milestones • Key metrics
- 7. Project governance the PRESTO way Roles, responsibilities & expectations set with precision
- 8. Get granular the task list No matter where you sit in the organisational structure, a few seconds and a couple of clicks is all you will need to arrive at the level of detail you require • milestones • exercises • group exercises • brainstorm • webinar • discussions • presentations • workshops • signoffs • validations
- 9. Promote non-confrontational sense of urgency 9 Customised workgroup calendars Create, export, & save customised workgroup calendars to communicate key deliverables and participant involvement more effectively
- 10. Interactive checklist management Project participants are granted access to task lists in which they are responsible allowing them to update the team in real-time 10 Engage your stakeholders by giving real-time accessibility into your project plan Gantt chart reporting • by project phase • by project • by business transformation initiative
- 11. the 2-way PMO view 11 R-A-C-I super filter capabilities Locate who & what you need, when you need it! Filter by ownership, involvement (RACI), period of activity (or inactivity), status, benefit types, and much more A first-of-a-kind solution Toggle back-and-forth from traditional view to our kanban-style project management whiteboard to offer an immediate visual impact necessary to articulate project statuses with the phase in which each project finds itself in
- 12. All the details you need, all in one place 12
- 13. Top-down visibility at 360° Accelerated tactical decision making Offering multiple dashboards, project status & costing reports, as well as graphic reporting, your Senior Managers will have the visibility they need see project risk as it is escalated in real time 13
- 15. Communicate risk in real time and build a dynamic archive of lessons learnt through simple OBSERVATION Principles Objectives Dependencies Constraints Risks your project’s superhighway January 13 The project has been agreed amongst the sponsor together with the stakeholders. All principles, objectives, dependencies, constraints and risks were identified and reviewed by the team February 3 An unexpected operational issue with a key client has occurred causing key project workstream team members to suspend their engagement in your project February 23 Client issue resolved April 7 – Management Meeting a) Key stakeholder concerned about key principle agreed in January b) Program manager believes that the product development team lacks the know-how required to deliver on one of the key requirements c) Slowdown in deliverables due to Easter holiday staffing issues May 9 Staffing issues resolved June 8 Stakeholder confirms no issue with project principles June 8 May 9 a Apr 7 Feb 23 a Feb 3 start Jan 13 top-down consolidated view
- 16. What can go wrong? (project road hazards) 1. Management has ordered a complete stop to all project activities 2. Management has ordered a partial stop to specific project activities 1. Activities taking place that are not agreed in the project charter 2. Project resources engaged in activities that do not fall within their set of responsibilities 3. Project stakeholder(s) not in agreement with exercises being proposed 4. Project stakeholder(s) not in agreement with exercises being performed 1. Quality levels of project resource output is causing risk to project 2. Resources have partially stopped working 3. Resources are working at a slower than expected work pace 4. Resources have completely stopped working 1. Unexpected event causing project slowdown 2. Unexpected event causing project suspension 3. Unexpected event causing cancellation of exercise 1. Corrective exercise is required to resolve an unexpected problem 2. New exercise has been introduced to the project plan 3. New project objectives have been added to the original project plan 4. Project objectives have been eliminated from the original project plan 1. Shortage of required resources 2. Subject matter experts lack required skill sets 3. Excessive bureaucracy and managerial confirmation required to make changes 4. Lack of key managerial figures heads involved in key discussions 1. Confusion regarding roles and responsibilities and project expectations 2. Exercises performed don't seem to be in line with business objectives 3. Lack of focus amongst the participants is causing disruption 4. Contradictory behaviour regarding project objectives 150+ yrs. PM experience
- 17. Use visual cues to drive decision making 17 Statistics, analytics & metrics We know very well that all too often a picture will be necessary to keep the team focused on what is of high priority. PRESTO is rich in graphic reporting to ensure maximum efficiency in communication. If the report you need is not available, let us know and we’ll create it!
- 18. • track project costing • track benefits expected vs. benefits achieved Benchmark results with Hoshin Kanri