PRESTO Change Management
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The document introduces 'Presto Change Management', a project management tool designed to enhance governance and communication in change management processes. It emphasizes the importance of roles, responsibilities, and real-time risk management while providing features such as task tracking, customizable dashboards, and graphic reporting. The tool aims to foster collaboration among stakeholders and facilitate efficient decision-making by offering transparency and accountability throughout project phases.
PRESTO Change Management
- 1. teaser presentation Introduction to PRESTO Change Management
- 3. • Formalise the buy-in & sponsorship process • Agree & communicate governance structure • Agree roles, responsibilities & commitment expectations • Ensure skill sets required align to resources available • Offer enhanced transparency into the project task list to ensure discipline in deliverable management • Empower accountable parties to lead • Escalate risk in real time • Invest in your future by capturing lessons learnt in real time Guiding principles
- 4. Project Charter R-A-C-I Program Director (aka Change Manager) • monitors and coaches the ongoing progress of each project workstream. • has a mandate to lead made visible to all stakeholders & participants by the project sponsors • is equipped with the necessary soft skills to know when, where, and how to engage the stakeholders. • has real-time visibility into unexpected variance which jeopardises the quality of the project and can effectively communicate risk in a non- confrontational manner • uses the project charter to get buy-in, the RACI to set expectations and an activity plan to ensure focus and discipline in the ongoing prioritisation of project tasks & expected milestones task list Your change management team Soft skills
- 5. Welcome The team at TOPP TI is pleased to bring to you PRESTO Change Management, a one-of- a-kind project management tool built on the know-how of our talented team of consultants, most of whom spent the majority of their careers in business transformation environments Drive change the PRESTO way create your team of elite project managers Key features • task & milestone tracking • calendar reporting • project charter • project governance • Gantt chart (coming soon) • roles, responsibilities & expectation alignment • cost / benefits analysis • super filter & reporting capabilities • Customisable & limitless kanban boards • Graph & diagram reporting 5
- 6. the 2-way PMO view 6 R-A-C-I super filter capabilities Locate who & what you need, when you need it! Filter by ownership, involvement (RACI), period of activity (or inactivity), status, benefit types, and much more A first of a kind solution Toggle back-and-forth from traditional view to our kanban-style project management whiteboard to offer an immediate visual impact necessary to articulate project statuses with the phase in which each project finds itself in
- 7. All your initiatives, by category, all in one place Accelerated tactical decision making Offering multiple dashboards, project status & costing reports, as well as graphic reporting, your Senior Managers will have the visibility they need see project risk as it is escalated in real time 7 Plan to succeed Use PRESTO’s benefits dashboard to quickly identify which initiatives offer key benefits to your company. Access PRESTO’s outstanding item dashboard to arrive at the most granular level of task management identifying where bottlenecks in task completion are putting your PMO at risk
- 8. A structured buy-in process • Objectives • Principles • Dependencies • Risks • Constraints • Milestones • Key metrics
- 9. Project governance the PRESTO way Sense of urgency & sense of ownership with the R-A-C-I setting roles, responsibilities and expectations to managing change
- 10. Get granular the task list No matter where you sit in the organisational structure, a few seconds and a couple of clicks is all you will need to filter and arrive at the level of detail you require • milestones • exercises • group exercises • brainstorm • webinar • discussions • presentations • workshops • signoffs • validations
- 11. Promote sense-of-urgency 11 Customised workgroup calendars Create, export, & save customised workgroup calendars to communicate key deliverables and participant involvement more effectively
- 12. Interactive checklist management Project participants are granted access to project task lists in which they are responsible allowing them to update the team in real-time 12 Engage your stakeholders by giving real-time accessibility into your project plan Gantt chart reporting • by project phase • by project • by business transformation initiative
- 13. All the details you need, all in one place Communicate to project owners in a non-confrontational manner where a commitment has been made and how much effort has been dedicated by its stakeholders & sponsors 13
- 15. Communicate risk in real time and build a dynamic archive of lessons learnt through simple OBSERVATION Principles Objectives Dependencies Constraints Risks your project’s superhighway February 23 Client issue resolved May 9 Staffing issues resolved June 8 Stakeholder confirms no issue with project principles June 8 May 9 a Apr 7 Feb 23 a Feb 3 start Jan 13 top-down consolidated view
- 16. What can go wrong? (project road hazards) 1. Management has ordered a complete stop to all project activities 2. Management has ordered a partial stop to specific project activities 1. Activities taking place that are not agreed in the project charter 2. Project resources engaged in activities that do not fall within their set of responsibilities 3. Project stakeholder(s) not in agreement with exercises being proposed 4. Project stakeholder(s) not in agreement with exercises being performed 1. Quality levels of project resource output is causing risk to project 2. Resources have partially stopped working 3. Resources are working at a slower than expected work pace 4. Resources have completely stopped working 1. Unexpected event causing project slowdown 2. Unexpected event causing project suspension 3. Unexpected event causing cancellation of exercise 1. Corrective exercise is required to resolve an unexpected problem 2. New exercise has been introduced to the project plan 3. New project objectives have been added to the original project plan 4. Project objectives have been eliminated from the original project plan 1. Shortage of required resources 2. Subject matter experts lack required skill sets 3. Excessive bureaucracy and managerial confirmation required to make changes 4. Lack of key managerial figures heads involved in key discussions 1. Confusion regarding roles and responsibilities and project expectations 2. Exercises performed don't seem to be in line with business objectives 3. Lack of focus amongst the participants is causing disruption 4. Contradictory behaviour regarding project objectives built on the 150+ yrs. of experience of our team these are our suggested hazards, feel free to add yours
- 17. 17 Capture your project charter digitally, install cross-departmental collaboration in task management & communicate effectively while transforming your leaders into an elite team of business change agents using a wide set of fun and easy-to- use, non-confrontational, streamlined project management dashboard reporting. Change Management Communicate risk in real time and build a dynamic archive of lessons learnt through simple OBSERVATION Project charter & lessons learnt Project management excellence managed at 360°
- 18. Use visual cues to drive decision making 18 Statistics, analytics & metrics We know very well that all too often a picture will be necessary to keep the team focused on what is of high priority. PRESTO is rich in graphic reporting to ensure maximum efficiency in communication. If the report you need is not available, let us know and we’ll create it!
- 19. • track project costing • track benefits expected vs. benefits achieved • track turn-around times Benchmark CHANGE with Hoshin Kanri
- 20. TOPP Tactical Intelligence, Ltd. 27 Old Gloucester Street, London WC1N 3AX +39 351 221 4087 www.toppti.com info@toppti.com 6 per month per user super affordable!