PMI Chicago Agile PMO Michael Nir
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The document discusses the need for Project Management Offices (PMOs) to shift from a traditional, process-focused approach to an agile, value-driven approach in order to increase their effectiveness and avoid common pitfalls. It outlines how an Agile PMO can promote lean thinking, pull-based prioritization and resource allocation, streamlined delivery to reduce waste, and agile leadership. The presentation argues that PMOs must change their focus to delivering business value through faster project delivery in order to keep up with increasing competition and support organizational innovation.
PMI Chicago Agile PMO Michael Nir
- 1. The Agile PMO Value-driven Agile Project Management Office PMI Chicago, 9th March 2016 Michael Nir President Sapir Consulting US The Agile PMO – great results NOW
- 2. Michael Nir • President @ Sapir Consulting US LLC • M.Sc. Engineering, PMP®, SAFe™ accredited • Author of 11 bestseller business books • Global clients - telecoms, hi-tech, software development, R&D environments and petrochemical & infrastructure • Integrating the hard and soft parts of Business, Development and more m.nir@sapir-cs.com The Agile PMO – great results NOW
- 3. Are we on the same page? The Agile PMO – great results NOW THIS HAPPENED 14 YEARS AGO
- 4. We’ll discuss Agile thinking and the PMO • It is all about value – and no, documents don’t provide it; • A Lean method for selection and prioritization; • PMO focus on strategic resources, Agile provides the local empirical leadership; • PMO perception – leading the change; The Agile PMO – great results NOW
- 5. PMOs – perceptions • How many of you manage a PMO or have a PMO in the organization • Is your PMO driving Agile thinking? • Is your PMO a change agent? • Yes we have a PMO in the organization and… TRICKY QUESTIONS The Agile PMO – great results NOW
- 6. Truly – PMOs don’t Deliver RESEARCH Gartner 2012 ESI 2013 The Agile PMO – great results NOW
- 7. Truly – PMOs don’t Deliver -2 STATE OF PMOs 2015 The Agile PMO – great results NOW >> The PMO Challenge: 72 percent of respondents claimed the PMO had been challenged by senior management. The top two were • lack of perceived value (44%); • lack of project/program maturity in the organization (41%)
- 8. 50% Failures The Agile PMO – great results NOW
- 9. PMBOK – usual suspect The Agile PMO – great results NOW An organizational structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools and techniques PMBOK 5th edition
- 10. How did we get here? THE STORY OF PETE The Agile PMO – great results NOW
- 11. The PMO Evolution Build me a PMO worthy of Maine- tech! Yes Master THE STORY OF PETE The Agile PMO – great results NOW
- 12. The First Steps… What to do? Maybe some research? Analysis of Current state? Interviews? I know… THE STORY OF PETE The Agile PMO – great results NOW
- 13. I need a Home The Gap Analysis – Stakeholders Worthy PMO Strategic Alignment No Tools No Tools Training Training No Tools No Process LEAD EXPECTATIONS The Agile PMO – great results NOW
- 14. The Gap Analysis – Executives Worthy PMO Strategic Alignment I need Reports! Better Control! A methodology NOW LEAD EXPECTATIONS The Agile PMO – great results NOW
- 15. PMOs Lose Focus – Waste Money I need a Staff Pay me a Lot! I can help Maybe Select Tools Training Need Assessment? Support the PMs New Reports and Templates PMBOK? PLC The Agile PMO – great results NOW
- 16. Discuss with the person next What Would You Do? The Agile PMO – great results NOW
- 17. We’re not thinking End- to-End Agility The Agile PMO – great results NOW PMOs are not functioning as value driven, change agents
- 18. The Typical next steps PMO FAILURES • The tactical PMO • The process PMO • The chocking PMO • The tools PMO 50% The Agile PMO – great results NOW
- 19. Escaping from Process Alcatraz PROCESS PMO • ‘The bureaucracy is expanding to meet the needs of the expanding bureaucracy’ (O. Wilde.)The Agile PMO – great results NOW
- 20. Focusing on Tools not on Value TOOLS TOOLS TOOLS Starting with tools - Eternalizes the wrong WOW The Agile PMO – great results NOW
- 21. We can do Better! The Agile PMO – great results NOW
- 22. The Agile PMO – embrace value The Agile PMO – great results NOW A centralized portfolio management entity that enables faster delivery of products: Promotes Lean thinking – remove obstacles Pull across product delivery organization Effective resource allocation, capacity planning Change agent
- 23. HOW? Agile PMO Value Enablement The Agile PMO – great results NOW The Agile PMO Selection and prioritization Chose the valuable projects Resource allocation Control/limit the mix Effective, streamlined delivery reduce waste Agile Leadership
- 24. The Agile PMO – great results NOW The Agile PMO Selection and prioritization Chose the valuable projects Resource allocation Control/limit the mix Effective, streamlined delivery reduce waste Agile Leadership Agile PMO Value Enablement
- 25. Toyota Defined 7 Wastes The Agile PMO – great results NOW
- 26. They occur in projects as well Manufacturing Project Management Transport Redundant or unnecessary interfaces Inventory Missing features or gold-plated features Motion Task switching Waiting Waiting time Over Production Sloppy requirements Over Processing Project bureaucracy Defects 2nd or more iterations and revisions
- 27. Team exercise – option 1 Project Management Example from my organization Redundant or unnecessary interfaces Missing features or gold- plated features Task switching Waiting time Sloppy requirements Project bureaucracy 2nd or more iterations and revisions The Agile PMO - De
- 28. PMO is best positioned to remove project and process waste The Agile PMO – great results NOW
- 29. How Much??? The Agile PMO – great results NOW Adding Value by Doing Less The 25/25 Rule: Achieving More by Doing Less Boaz Ronen Tel Aviv University Faculty of Management Thomas G . Lechler Stevens Institute of Technology Edward A . Stohr Stevens Institute of Technology Agile PMO
- 30. Application: Kanban the Waterfall BEST PRACTICE EXPERIENCE • Limit projects in queue and process • Prioritize projects • Cancel projects The Agile PMO – great results NOW
- 31. Write yourself a note The Agile PMO – great results NOW
- 32. The Agile PMO – great results NOW The Agile PMO Selection and prioritization Chose the valuable projects Resource allocation Control/limit the mix effective, streamlined delivery reduce waste Agile Leadership Agile PMO Value Enablement
- 33. PMO and Scaled Agile Framework The Agile PMO – great results NOW
- 34. PMO leads the SAFe selection Kanban The Agile PMO – great results NOW
- 35. PMO is best positioned to Kanban the Selection and Prioritization The Agile PMO – great results NOW
- 36. Create Kanban Buckets for opportunities The Agile PMO – great results NOW
- 37. If I stopped now… The Agile PMO – great results NOW
- 38. The Agile PMO – great results NOW The Agile PMO Selection and prioritization Chose the valuable projects Resource allocation Control/limit the mix effective, streamlined delivery reduce waste Agile Leadership Agile PMO Value Enablement
- 39. The Agile PMO – great results NOW Project capacity planning is complex Project/ #Resource Yellow Orange Mint Green Lilac Purple Crimson Red 0 (7) (14) (9) (11) (5) (43) (5) (19) 1-3 (4) (8) (3) (5) 0 (25) (1) (14) 4 (1) (4) 0 (1) 0 (10) 0 (12) 5 2 (1) 0 0 5 (7) 1 (10) 6 7 4 0 2 0 (5) 1 (9) 7 4 5 3 3 0 (3) 1 (8) 8-9 9 6 6 4 0 (2) 2 (8) 10 6 11 7 7 0 0 3 (4) 11 4 7 8 9 3 1 4 0 12 2 5 13 10 6 1 3 0 13-14 0 2 8 11 7 5 5 4 15 0 0 4 14 14 7 6 6 16-17 0 0 2 4 7 9 16 4 18+ 0 (3) 0 0 (3) (3) (5) (4) Agile PMO
- 40. Tools aiming to solve the MPRCS problem which is NP Hard fail, managers resort to: those who yell loudest, allocation rule Traditional, portfolio driven, capacity planning, fails The Agile PMO – great results NOW
- 41. Operative capacity allocation should be based on an effective process Emerging approaches implement heuristics for capacity planning The Agile PMO – great results NOW
- 42. PMO – top down capacity planning implementing best practice tools that deliver results The Agile PMO – great results NOW
- 43. The Agile PMO – great results NOW The Agile PMO Selection and prioritization Chose the valuable projects Resource allocation Control/limit the mix effective, streamlined delivery reduce waste Agile Leadership Agile PMO Value Enablement
- 44. It’s not the same language Estimate: • Team: we were wrong…it’s a learning process…let’s retro • Management: #$@!^% The Agile PMO – great results NOW
- 45. It’s not the same language Deadline: • Management: our clients are looking for… • Team: this is not part of the Agile Manifesto or Scrum handbook, Software is difficult to predict The Agile PMO – great results NOW
- 46. It’s not the same language Commitment: • Executive: You said it will be delivered in two weeks • Team: I’ve committed to commit I didn’t commit to deliver The Agile PMO – great results NOW
- 47. Agile leadership and the shoe continuum The Agile PMO – great results NOW Extreme Agile Business Portfolio Let’s investigate further
- 48. Extreme Agile – the zealot The Agile PMO – great results NOW Extreme Agile Business Portfolio
- 49. The Scrum Master The Agile PMO – great results NOW Extreme Agile Business Portfolio
- 50. Product owner or coach The Agile PMO – great results NOW Extreme Agile Business Portfolio
- 51. Agile in the cold The Agile PMO – great results NOW Extreme Agile Business Portfolio
- 52. PMO comfortable The Agile PMO – great results NOW Extreme Agile Business Portfolio
- 53. PMO portfolio level The Agile PMO – great results NOW Extreme Agile Business Portfolio
- 54. Agile leadership and the shoe continuum The Agile PMO – great results NOW Extreme Agile Business Portfolio
- 55. No common ground The Agile PMO – great results NOW Extreme Agile Business Portfolio
- 56. Talk and agree The Agile PMO – great results NOW Extreme Agile Business Portfolio
- 57. Agile Leadership Is primarily about: • Creating understanding • Getting them to talk The Agile PMO – great results NOW
- 58. Leadership role Review the Manifesto and 12 principles: List leadership behaviors that an Agile PMO should assume, in order to operate in an Agile environment. Identify the change required within the organization to support the Agile PMO. The Agile PMO - De
- 59. Agile Leadership The Agile PMO – great results NOW
- 60. We’re not the Bad Guys HUG AGILE PMO - A PARADIGM SHIFT http://www.pmhut.com/agile-pmo-a-new-hope • Perhaps the MOST difficult transformation required by the PMO! • From emphasis on management to leadership
- 61. The Agile PMO – great results NOW The Agile PMO Selection and prioritization Chose the valuable projects Resource allocation Control/limit the mix effective, streamlined delivery reduce waste Agile Leadership Agile PMO Value Enablement
- 62. 50% The Agile PMO – great results NOW
- 63. Maybe 50% is not all that bad? Actually we must change… • Organization innovation is delivered through projects • Our competitors are figuring out how to deliver faster and faster and yet faster The Agile PMO – great results NOW
- 64. The Agile PMO – great results NOW Faster and faster and yet faster
- 65. We must CHANGE! PMO and project organization needs to re-focus on Value The Agile PMO – great results NOW
- 66. This just in: Problem we want to solve by this training: we have noticed that senior stakeholders in our organization are sometimes hard to convince in a need and value of proper project/program governance and overall role of PMO in delivering business value. The Agile PMO – great results NOW
- 67. Learn how to increase your Return from Projects! The Agile PMO – great results NOW April 1st South Station Boston PMICMASS code for discount Hurry – places are limited https://sapir-cs.com on Eventbrite Agile PMO one-day Workshop
- 68. The Agile PMO – great results NOW Executive Sail Agile Adventures Starting this summer in Boston