Practical Tips on Designing an effective Digital Hub #collabmontreal
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The document discusses practical tips for designing an effective digital hub using SharePoint Online, emphasizing the integration of various Office 365 tools to enhance the digital workplace experience. Key themes include empowering employees, improving communication and collaboration through hub sites, and leveraging existing applications for ease of use. Additionally, it highlights the importance of understanding user needs and iteratively improving digital adoption strategies.
Practical Tips on Designing an effective Digital Hub #collabmontreal
- 1. Led by: Kanwal Khipple Practical Tips on Designing an effective Digital Hub Better understand how you can build your digital hub powered by SharePoint Online. We’ll dive into how Hub Sites, Communication and broader team sites can support with your digital workplace strategy. #collabmontreal
- 2. What is a digital workplace? Important to understand that a Digital Workplace is how people work today with technology driven change
- 3. Rolling out #office365 does not mean you have a digital workplace
- 4. You are the center of your digital workplace Being able to work the way you want and making the transition between services seamless
- 5. SPEAKER | AUTHOR | SUPER GOOD LOOKING KANWAL KHIPPLE, CEO @kkhipple bit.ly/linkedinkk 2014 2015
- 6. DIGITAL WORKPLACE PRACTICAL TIPS CULTURE KEY TAKEAWAYS What we are going to cover today
- 7. DIGITAL WORKPLACE PRACTICAL TIPS CULTURE KEY TAKEAWAYS What we are going to cover today
- 8. Empower employees to be productive and engage with their peers through an integrated digital workplace experience DEFINE A VISION For your organization, define what your digital workplace means to your employees
- 9. Services Your Digital Workplace Contains all the services, tools and integration that make your day-to-day easier Integrations Tools
- 10. Office 365 Roadmap Microsoft continues to innovate with Office 365 https://roadmap.office.com
- 11. PRODUCT ROADMAP As we unearth requests, we will align them based on priority and business value CORE COMPONENTS CONTENTS TOP NAVIGATION SOLUTION FRAMEWORK INFORMATION ARCHITECTURE OOTB BRANDING 2018 Q1 Q2 Q3 Q4 PILOT R1 RESPONSIVE DESIGN INFORMATION ARCHITECTURE PAGE LAYOUTSHOME PAGE TOP NAVIGATION FOOTER HERO SLIDER EMPLOYEE SPOTLIGHT STAFF DIRECTORY RESPONSIVE DESIGN SPOTLIGHT PAGES OFFICE 365 SITE DESIGNS HUB SITES PAGE TEMPLATES
- 12. DIGITAL WORKPLACE PRACTICAL TIPS CULTURE KEY TAKEAWAYS What we are going to cover today
- 13. OFFICE 365 APP LAUNCHER • TIP leverage Office 365 App Launcher rather than building your own • TIP schedule and record training to guide users how to personalize applications • TIP add organization approved applications and make them available in users app launcher • TIP educate users that they can easily access confidential documents that can be confident Enabling users to leverage Office 365-based, 3rd party and in-house applications
- 14. OFFICE 365 SUITE BAR TIP educate users that Office 365 and SharePoint labels are there to communicate what applications they are using. TIP configure Office 365 logo to direct users to the intranet no matter where they are TIP leverage Settings menu to enable configuration for your custom applications instead of building another settings menu Global navigation that provides access to key applications, settings and user profile
- 15. TEAM SITES TIP encourage others to share knowledge sharing they have learned from peers TIP create pages for focused topics rather than creating sub sites Working together towards a goal
- 16. COMMUNICATION SITES TIP make the objective clear to inform in an open community so it inspires future leaders TIP encourage creative content contributions TIP have community leaders guide contributors with content and image tips TIP recognize contributors and inspire new contributors monthly Engaging with like-minded community members
- 17. BRANDING TIP keep customizations minimal to colors (CSS-driven) TIP leverage Site Designs to apply font color & background color TIP no need to build a custom master page Bringing some character to your team sites
- 18. CREATIVE DESIGN TIP leverage modern SharePoint UX rather than build custom TIP leverage Site Designs to apply font color & background color TIP limit custom fonts to Headings TIP no need to build a custom master page Bringing your brand to life
- 19. MICROSOFT TEAMS TIP use General channel for onboarding and guiding new members TIP try to facilitate one Subject per Conversation thread to keep everyone focused TIP create channels that for broader team goals rather then a specific topic TIP create tabs to connect and streamline experience for users Your productivity portal
- 20. YAMMER TIP create groups based on specific topics or use cases TIP dedicate community managers TIP encourage lessons learned are shared with perspective teams Bring your own drink to the water coolor
- 21. POWERAPPS TIP leverage PowerApps for small tasks TIP keep PowerApps simple Simplify business process requests
- 22. FLOW TIP automate simple tasks TIP leverage to integrate with applications Automate your life
- 23. DIGITAL WORKPLACE PRACTICAL TIPS CULTURE KEY TAKEAWAYS What we are going to cover today
- 24. WHY CULTURE Iterative and just in time approach to adoption
- 25. OUR USERS, OUR EXPERIENCE Understanding needs from our users perspective guides our priorities Theodore, Connector Kyle, Collaborator Judy, Consumer Eva, Contributor John, Communicator
- 26. It would be great to find content easily over the Intranet using search and be able to access work related documents and materials while I am out of the office GOALS Create work related documents efficiently with reference to existing documents and templates. EXPECTATIONS Consolidate personalized mechanism to find relevant content. Personalized communication/notifications. FRUSTRATIONS Difficult to sift through search results / documents to find the relevant documents, and lack of communication relevance to his work. “ KEY CHARACTERISTICS Age Occupation Education Family Location 41 Field Employee Bachelor’s Degree Married Canada FUTURE STATE OUTLOOK SHAREPOINT ONEDRIVE TEAMS YAMMER CURRENT STATE OUTLOOK SHAREPOINT ONEDRIVE TEAMS YAMMER Judy Consumer Persona Straight Focused independent ATTRIBUTES TECHNICAL PROWESS TECH. AVOIDANCE ONLINE EXPERIENCE SOCIAL DRIVE TOUCH POINT CHANNELS Phone Website Speech Chat Mobile App Goal Oriented
- 27. ADOPTION CAMPAIGN Map out adoption needs in a clear plan TIP capture all user-drive adoption requests TIP create a CoE to store all material TIP dedicate one adoption lead per 2500 employees TIP schedule frequent check-ins TIP measure, test and repeat MAR 2018 APR 2018 MAY 201
- 28. DIGITAL WORKPLACE PRACTICAL TIPS CULTURE KEY TAKEAWAYS Where do we go from here?
- 29. Thank You! Organizers, Sponsors and You for making this possible. 50+ SharePoint Presentations @ Slideshare.Net/kkhipple When to Use What Whitepaper @ WhentoUseWhat.com Intranets w/ Office 365 Whitepaper @ Office365Intranets.com External Sharing w/ Office 365 Whitepaper @ Office365Extranets.com and more! Message Me On LinkedIn or Email Kanwal@Khipple.com My twitter handle is @kkhipple and I work at SPEAKER | AUTHOR | SUPER GOOD LOOKING
- 30. Give you guidance and recommendations to successfully measure & share the business impact and value of Office 365 http://Office365Metrics.com DOWNLOAD TO MEASURE BUSINESS IMPACT & ROI OF OFFICE 365 WHITEPAPER
- 31. Give you guidance and recommendations to successfully plan and implement an Office 365 Intranet http://office365intranets.com DOWNLOAD INTRANETS WITH OFFICE 365 WHITEPAPER!
- 32. It goes into much greater depth and can be found at WhenToUseWhat.com DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER! Microsoft Teams Enterprise Guidance coming soon
- 33. Give you guidance and recommendations to improve external sharing and collaboration http://office365extranets.com DOWNLOAD TO OFFICE 365 EXTERNAL SHARING WHITEPAPER
- 34. Give you guidance and recommendations to successfully plan and improve Office 365 adoption http://Office365Campaigns.com DOWNLOAD DRIVING OFFICE 365 ADOPTION WHITEPAPER
Editor's Notes
- #2: Attend this session to better understand how you can build your digital hub powered by SharePoint Online. We’ll dive into how Hub Sites, Communication and broader team sites can support with your digital workplace strategy. Along-side, learning practical tips on how to build your own digital workplace, Kanwal will also share lessons learned on content strategy, migration strategy, brand strategy as well as governance strategy for your SharePoint sites.
- #3: A digital workplace is not just a fancy re-branding of intranets. Providing a set of services or capabilities for the organization. – ClearBox Consulting Enables new, more effective ways of working; raises employee engagement and agility; and exploits consumer-oriented styles and technologies. – Gartner Encompasses all the technologies people use to get work done in today’s workplace ... It ranges from your HR applications and core business applications to e-mail, instant messaging and enterprise social media tools and virtual meeting tools. – Deloitte
- #14: Leverage Azure AD capabilities and make the sign-on experience seamless
- #15: Leverage Azure AD capabilities and make the sign-on experience seamless
- #16: Leverage Azure AD capabilities and make the sign-on experience seamless
- #17: Leverage Azure AD capabilities and make the sign-on experience seamless
- #18: Leverage Azure AD capabilities and make the sign-on experience seamless
- #19: Leverage Azure AD capabilities and make the sign-on experience seamless
- #20: Leverage Azure AD capabilities and make the sign-on experience seamless
- #21: Leverage Azure AD capabilities and make the sign-on experience seamless
- #22: Leverage Azure AD capabilities and make the sign-on experience seamless
- #23: Leverage Azure AD capabilities and make the sign-on experience seamless
- #27: Provide personalized information and content to users based on employee groupings Dynamic, personalized Navigation that is driven by my usage patterns personalize company and team news based on my interests