Presentation skills
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The document provides guidance on how to structure and deliver a successful presentation. It recommends that a presentation should be: - Between 25-30 minutes total, with 2-3 minutes for opening/closing and 20-21 minutes for the main content. - Carefully designed and sequenced logically to support a coherent message. Visual aids and examples like statistics should back up key ideas. - Summarize important points at the end and suggest next steps to motivate the audience. Both the beginning and end are critical for success. - Delivered confidently while being natural, purposeful and interactive with the audience. Keep presentations short and simple.
Presentation skills
- 3. • Who is your audience? • What do you want to present (content)? • Why do you want to present (purpose)? • Where will you be presenting (place)? • How do you want to present (words to be used or not, slides to be used)
- 5. • 2 to 2.5 minutes--- opening/beginning • 20 to 21 minutes--- middle section • 2 to 3 minutes --- closing/end • 5 minutes --- questions
- 6. • Should be carefully designed • Get attention • Motivate audience to listen
- 7. • Sequence should be logical & understandable • Use visual aids • Make sure that the key ideas all support a coherent message. • Use statistics, testimonials to back up your key ideas.
- 8. • Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation • Summarize- highlight important points • Suggest action
- 10. Be active Be purposeful Variations Be natural Be direct Be yourself and relax
- 12. Always prepare Channelize you fear Interact with your audience And keep it short and simple
- 18. 7 RED BLUE PURPLE
- 19. • Manipulation • Aggressive • Intimidation • Exploitation • Always seeking the best for you • No concern for person you are negotiating with • Taking
- 20. • Win win approach • Cooperation • Trusting • Pacifying • Relational • Giving
- 21. • Give me some of what I want (red) • I’ll give you some of what you want (blue) • Deal with people as they are not how you think they are • Good intentions • Two way exchange • Purple behaviour incites purple behaviour • Tit for tat strategies • People know where they stand
- 23. • What do I want? • What do they want? • What will/can I trade? • Explore all the available options of the trade • Explore long and short term implications of each option for all parties involved • Visualise possible gains, not losses. • Be aware that the opposition might have a hidden agenda
- 24. • Positive Powerful opening – confident body language, tone and words • Break the ice and discuss neutral topics and build rapport • Emphasise the need for agreement at the outset • Listen to what the other party say and how they say it • Observe non-verbal signals • If you are with one other person sit apart – so you are 2 voices.
- 25. • Avoid – ‘wish’, ‘hope’, ‘would like’ – this is not assertive • When you make and consider proposals it means you are moving towards a jointly agreed solution. • Proposals consist of 2 elements: the condition plus the offer and can be best presented with the ‘If ….Then’ technique. • Both the condition and the offer can be couched vaguely. But it is better to state your condition first.
- 26. • Be prepared to make concessions, offer the smallest concessions first – you may not need to go any further. • Compromise without losing face. If you have had to backtrack on a point you had as your final position you could say ‘Since you have changed your position on… I may be able to change mine on…’ • Make eye contact to emphasise that each concession is a serious loss for you. • Do not ignore issues in order to speed up negotiations.
- 27. Good Practice Avoid Actively listen ×Interrupting Question for clarification ×Attacking Summarising ×Blaming Test commitment ×Talking too much Seeking & giving information ×Sarcasm Encourage two way ×Threats conversation ×Taking it personally State and plan your proposal – ×Closed body language then summarise Use the ‘if you ….then we’ll’ principle
- 28. Right now someone out there is actually dying from a boring presentation, HOPEFULLY IT WASN’T OURS