Presentation skills

PRESENTED BY:
VANSHIKA(10)
KUNAL(11)

CONTENT
 Introduction
 Elements of a presentation
 Steps to a successful presentation
 Six great helpers
 Conclusion

PRESENTATIONS
 A structured, prepared and speech-based means of
communicating information, or ideas to a group of
interested people, in order to inform or persuade
them.
 Several occasions for a presentation in a business
such as:
 Annual presentation of reports.
 Launching a new product.
 Presenting a new business plan.
 Diversification of a business,etc.

TEN STEPS TO A
SUCCESSFUL
PRESENTATION1.CONSIDER THE OCCASION AND OBJECTIVE
2.MAKE AUDIENCE ANALYSIS
3.GET ACQUAINTED WITH THE LOCATION
4.DECIDE THE MANNER AND MODE OF PRESENTATION
5.PLAN OUT THE PRESENTATION:SCRIPT
6.VISUAL AIDS,HANDOUTS AND FEEDBACK FORMS
7.REHEARSE THE PRESENTATION
8.CONSIDER PERSONAL ASPECTS:PHYSICAL APPEARANCE
AND BODY LANGUAGE
9.OVERCOME NERVOUSNESS

CONSIDER THE
OCCASION AND
OBJECTIVE
KNOW THE
SPHERE AND
CONCRETIZE
IDEAS

PREPARE AN AUDIENCE
ANALYSIS
 An audience is not just a gathering of
people, it has a collective identity of its own.
 Age, nationality, educational background
and experience of the audience present,
have a great relevance to the presentation.

Get acquainted with the
environment/ location
The speaker should be
familiar with the physical
environment.

Decide the manner and
mode of presentation
Manner of presentation

C.
EXTREPORAN-
OUS
PRESENTATION
B.
MEMORIZED
PRESENTATION

PLAN OUT THE
PRESENTATION:
PREPARATION OF SCRIPT
 THINGS TO KEEP IN MIND WHILE
PREPARING THE SCRIPT:
 Length of the script
 Style of presentation
 Humour

Format of a presentation/
composition of the script
(a)Opening
(b)Middle
(c)Closing

Opening
 Introductory remarks.
 Starting the objective of the presentation.
 Creating a rapport with the audience.
 Drawing the outline of the presentation.

(b) Middle:
The main body of the presentation.
Examples and visual aids.
Explanation of the topic in points, as per their priority.

(c) Closing
Giving a clear message of the presentation.
Summary of the presentation.
Inviting queries.
Thanking the audience and organizers.

Ice-breaker
Six-tier process of a
presentation.
1
Opening2
Need for a new idea3
The idea4
Summary/ conclusion6
Accruing results/ benefits5

Preparation of visual aids,
handouts and feedback
forms
 VISUAL AIDS
Visual aids are used as supports to the presentation.
To make the presentation more effective, the speaker
must make use of visual aids such as charts, chalk
boards, film slides, transparencies, diagrams, maps
and pictures.

GUIDELINES FOR THE USE
OF VISUAL AIDS
 Three B’s must be used i.e. the BIG, the BOLD
and the BEAUTIFUL.
 Slides should be prepared error free.
 Material should be well spaced and written in
capital or block letters.
 It is prudent to pause for a short while as they
absorb the contents of the visuals.
 Never turn your back to the audience.
 Everyone in the audience is able to see this visual
aids clearly.

 The speaker must explain the visual aids.
 The visual aids must be fitted well in the
presentation.
 Slides must be clearly numbered in the correct
sequence.
 No visual aid should be kept on for too long.
 A slide should carry only essential information.

HANDOUTS
A handout is a paper
containing a summary of information
or topics which is dealt with in a
lecture or talk.
Handouts
 should be given to the participants
prior to commencing the session.
 should be extremely well prepared.

 FEEDBACK FORMS
A feedback form is a way in which
customer feedback is obtained. Feedback
forms must be prepared well in advance.
POINTS NEED TO BE ELABORATED IN THE
FEEDBACK FORM ARE:
 Information about the audience.
 Level of the acceptance of the speaker.
 Scope for improvement.
 Inadequacies, if any, in the presentation.
 Expectations from the presentation.
 To what extent were they met.
 Gains from the session.
 Scope for further interaction.
 Grading of the speaker on various parameters.
 Suggestions, if any

REHEARSE THE
PRESENTATION
PHASES OF REHEARSEL
INITIAL PHASE
LATER STAGES
BRINGS
PERFECTION
INSISTS
CONFIDENCE

CONSIDER PHYSICAL ASPECT:
PHYSICAL APPEARANCE AND BODY
LANGUAGE
PHYSICAL APPEARANCE
A presentable, clean and impressive
appearance is of utmost importance for the
speaker.
 Formal clothes
 Proper hairstyle
 Good dress sense

BODY
LANGUAGE There is language beyond verbal, linguistic and
visual communication.
 Confident voice and posture
 Effective eye contact
 Meaningful gestures
make up a good body language.

OVERCOMING
NERVOUSNESS
 Even an experienced speaker, in the
beginning of his speaking career, must
have faced the problem of nervousness.
 Most obvious sign of nervousness:
 Butterflies in the stomach
 Increased heartbeat
 Shaking legs
 Shaking voice
 Forgetfulness

THE SPEAKER CAN
OVERCOME NERVOUSNESS
BY:
 Taking few deep breaths in and out.
 Making himself comfortable with the audience.
 Boosting his own self confidence.
 Proper practice before the final presentation.
 Giving proper pauses for relaxation.
 Moving about among the audience.
 Taking help of the visual aids.

MAKING THE PRESENTATION:
DO IT!!!
 Capture the attention of the audience right at
the start by making the opening, spell binding.
 In between, “ice breakers” must be used.
 The speaker should keep in mind the fact that
the conclusions or the grand finale is his
show.

WHY
SIX
GREAT
HELPERS
: 5 Ws
AND 1 H
WHO
WHERE
WHEN
WHAT
HOW

1.WHY
 Purpose- to inform,
-persuade,
-influence,
-empathise,
-entertain and
-sympathise.

2.WHO
Attributes of listener
 Personality
 Age
 Education
 Status
 knowledge

3. WHERE
 PLACE
 Formal
 Informal
4. WHEN
 CONTEXTS
 TIME(SUBJECT BACKGROUND)
5. WHAT
 SUBJECT MATTER
 Scope and need

6. HOW
 Strategies to be adopted
 Words
 Pictures
 Slides

Presentation skills

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