How to make presentation
Download as PPT, PDF1 like472 views
This document provides guidance on how to design and deliver an effective presentation. It discusses key elements like understanding the audience and objectives, developing visual aids and rehearsing. Ten steps are outlined, including analyzing the audience, planning the content and script, considering the environment and overcoming nervousness. Effective delivery requires practicing, maintaining eye contact and body language, and varying vocal tone and pacing. The goal is to engage the audience and leave them with a clear message through well-structured content and an enthusiastic presenter.
How to make presentation
- 1. PRESENTATION BY KIRTIKUMAR EKHANDE
- 2. WE ARE GOING TO LEARN Know what a Presentation is? How to Design a Presentation? How to Improve Your Presentation Skill’s?
- 3. introduction Easiest things in this world to stand in front of a group Speech is a Talk Developing presentation skills is an art
- 4. Elements of a Presentation Presenter / speaker Audience Specific Content
- 5. Ten steps to a successful Presentation 1. Consider the occasion & Objectives 2. Make Audience Analysis 3. Get Acquainted with the environment / Location 4. Decide the manner & mode of Presentation 5. Plan out the Presentation: Script
- 6. 6. Visual aids, hangouts, feedback forms 7. Rehearse the Presentation 8. Consider personal aspects- Physical appearance & body Language 9. Over come Nervousness 10.Making the Presentation
- 7. Consider the Occasion & Objectives Know the Sphere & concretize ideas
- 8. Prepare an Audience Analysis Understand for whom For e.g. 1)Children- Love to listen to stories & dramatic Presentations 2)Teenagers- Responsive to new ideas & like informative Presentations 3)Middle aged Audience is conservative & do not accept new ideas but listen with interest 4)Senior citizens like to reminded about the good old days
- 9. Get Acquainted with the Environment / Location Familiar with Physical Environment Room, seating, speakers position, podium, mike, lighting & ventilation, Position visual aids etc.
- 10. Decide the manner & mode of Presentation Reading Memorized Presentation Extemporaneous Presentation (ideas in mind)
- 11. Plan out the Presentation: preparation of Script 90% Invisible & 10% Visible Points should be put on cue cards (reference) Length of the script (Depending on time available) Style of Presentation- formal, simple, Impressive, Explanatory Humor – making the talk more interesting & lively engage audience
- 12. A. Format of Presentation
- 13. Presentation in Sequence o Ice breaker o Opening o Need for new ideas o The idea o Accruing Result o Summary / Conclusion
- 14. Preparation of visual aids, Handouts & Feedback Forms Visual aids – better to prepare visual aids much in advance of the presentations Visual aids – like charts, chalk boards, film slides, transparencies, diagram, maps & pictures
- 15. Guidelines for the use of visual aids Strategy of 3B’s- Big, Bold, & Beautiful No overwriting or spelling errors in transparencies or slides Material should be well spaced & written in capital or black letters (visual + spoken) pause for a short while as they absorb the content of the visuals Material should be read out to the audience Never turn your back to the audience, memorize the points
- 16. Audience is able to see this visual aid clearly Must explain visual aid (if not understandable) Visual aid must be fitted well in PPT Emphasis must be laid down on the visual aid point to it with bodily action & words. Use long stick / pointer for attention to sr.no., chart, city, location on map Speaker must look at the audience more than Visual aids The slides are clearly numbered in sequence & kept right way up (failure, damage the image)
- 17. A picture is worth a thousand words so use picture drawing, colors Slide should carry essential information it is limited to 25 words or equivalent figures
- 18. B. Handouts Should be given to the participant prior for queries Prepare carefully Feedback forms 1.Information about the audience 2.Level of acceptance of the speaker 3.Scope for improvement 4.Inadequacies if any 5.Expectations from presentation
- 19. 6. To what extent were they meet 7. Gain from the session 8. Scope for further interactions 9. Grading of speaker (parameters e.g. delivery, ideas, visual aids, handling group, empathy, listening etc.) 10.Suggestions if any
- 21. Consider personal aspects: physical appearance & body language The audience first see the speaker & then listen to the presentation (presentable, clean & impressive, appearance formal cloths, proper hair style, good dress sense acceptable) confident voice & posture, effective eye contact & meaningful gestures(body language) Body sport needs to be polished & perfected (it enhance effect)
- 22. Some negative body languages a)Nervous pacing b)Excessive movement / rubbing of the hands c)Covering the mouth while speaking d)Using a pen / pencil as pointer e)Lack of eye contact f) Fidgeting etc.
- 23. Attention grabbers - Verbal content – 7% Voice inflection, modulation & articulation – 38% Body sport – 55%
- 24. Overcoming the Nervousness Feeling in the beginning – butterflies in stomach, increased heartbeats, shaking lags, shaking voice, & forgetfulness The speaker can overcome by Taking few deep breaths in & out Making himself comfortable with audience Boosting his own self confidence Proper practice before final PPT
- 25. Giving proper pauses for relaxation Moving among the audience Taking help of visual aids
- 26. Making the Presentation Do It! Presentation is ready & so is the speaker face the audience in a confident & positive manner & leave a mark on them First impression is the last impression During PPT different strategies adopt like Quiz, Music, Game, ice breakers mood meters Facial Expression Forenoo n Noon
- 27. Variety in the manner presentations of material Variation in the pitch & volume Emphasis on right word & at right moment Pauses at correct junctures
- 28. Six great Helpers: 5w’s + 1H Why – purpose to inform, persuade, influence, emphasis, entertain, & sympathies Who – attributes of listener – personality, age, education, status, knowledge & anticipated response Where – place formal or informal When – context / time
- 29. What – subject matter – scope & needed How – strategies to be adopted – words, pictures, slides, transparencies – which one need to be incorporated or deleted.
- 30. Conclusion Not difficult to make presentations Speakers skills You can do it!
- 31. Thank You KirtiKumar Ekhande