Presentation skills ppt

Presentation Skills
By Samir Aly

Agenda
 Introduction
 What is Presentation?
 Planning Your Presentation
 Preparing the Presentation
 Structuring the Presentation
 Effective Delivery
 Effective Visual Aids
 Conclusion

What is presentation?
 Ideas, concepts or issues talked about or spoken to a group
or audience
 Effective
“…producing a desired result”
Skills required to give a good presentation can be developed
Preparation is the Key

Fear of Public Speaking
 Public speaking is one of the most feared things
“I could make such a fool of myself”
“Feared More Than Death!”
 “Great speakers aren’t born , they are trained”
 Presenting is a Skill… Developed through experience and
training.

Preparation/ Planning
Preparation/ Planning is the first step on the ladder to
success
Aspects in the development of a good presentation
 Subject Centered (Material)
 Audience Centered (Audience)
 Self Centered (Self)

The 4 Ws
 “I want (who) to (what) (where, when and how) because (why)”
 Helpers
Who is your audience? (target audience)
What do you want to present? (content)
Why do you want to present? (purpose)
Where will you be presenting? (place)
How do you want to present? (words to be used or not, slides to be used)

Preparation: Audience Analysis
 What is the audience interested in
 What does the audience want
 What does the audience already know and needs to
know
 What are their needs, expectations from this
presentation
 How will the audience benefit from this presentation

Get Ready …
 Structure the content in line with the audience’s
needs
 What do you want to tell the audience?
 What is your objective?
 Prepare keeping in mind the time assigned
 Anticipate the questions and prepare
 Collect material from a variety of sources
 Arrange points logically and sequentially

The Presentation Structure
 Structuring the presentation
2 to 2.5 mins --- opening/beginning
20 to 21 mins--- middle section
2 to 3 mins --- closing/end
5 mins --- questions

The Beginning
 Should be carefully designed
 Get attention
- shock, question, story, facts and figures
- well rehearsed yet natural
 Motivate audience to listen
- listen to their needs

Preparation – Structure
 Sequence should be logical & understandable
 Interim summaries/Recaps
 Value of visual aids-flip charts, handouts etc.
 Use the 4 Ps
Position Possibilities
Problem Proposals

Prepare Closing
 Last 2 to 2.5 minutes are as critical as the first five
minutes for a successful presentation
 Summarize- highlight important points
 Suggest action- what to do and when, where and how to
do it

Effective Delivery
 Be active - move
 Be purposeful - controlled gestures
 Variations – vocal (pitch, volume, rate)
 Be natural
 Be direct – don’t just talk in front of the audience talk
to them

Verbal Communication- barriers
 Speaking too fast
 Using jargon
 Tone and content
 Complicated or ambiguous language
 Not questioning
 Physical State of the audience

Sensitivity to the audience
 “see” the audience
 Take non-verbal feedback
- congruent and incongruent body language
 Modify to meet audience needs
 Don’t just make it as a presentation

Handling Questions
 Do not get confused
 You are not supposed to know everything
 Anticipate and keep answers ready
 Sometime questions themselves give you a lead to
highlight your point of view

Visual Aids
 While using a over head projector face the audience
while talking
 Point with a pen
 Appropriate lighting
Watch the colors
 Ensure clear visibility
 10 lines, 10 words per line

Conclusion
 Always prepare
 Channelize you fear
 Interact with your audience

Thank You
• Cell Number: 0111 294 7785
• Email: samir.aly@outlook.com
• LinkedIn: www.linkedin.com/in/samiraly
• Facebook: www.facebook.com/samir158
• Twitter: @Samir_Aly

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