Project Controls Framework
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This document outlines Reuben Gonzales' project controls framework, which consists of five phases: programming, design development, bid, construction, and close-out. It describes the key activities and responsibilities for project scope and organization, planning, monitoring, analysis, reporting, and change control that would be carried out within each phase of a project. The framework is intended to help define the project goals, manage costs and schedules, track progress, identify risks and issues, and ensure proper documentation throughout the project lifecycle.
Project Controls Framework
- 1. Reuben Gonzales Project Controls Framework October 2015 PROJECT CONTROLS Process Programing Phase Design Development Phase Bid Phase Construction Phase Close-‐out Phase Scope & Organization Define project goals/performance factors Faciltate review of process design Assist in SOW/Contract/Submittal Review Update Scope Baselines per Change Control Ensure Validation/Commisioning success Define project scope parameters -‐ Mech Equipment & Data Sheets -‐ Top level SOW and WBS -‐ P & ID's Create Enviro for teamwork & cooperationLead team coop.; Affirm performance success Consolidate project documentation -‐ Electrical Single Lines Clarify Objectives & Design Criteria -‐ Drwgs & Functional Specs Celebrate success; achievement recognition -‐ Quality critieria Identify stakeholders/requirements -‐ Org Brkdwn Structure; Registry Establish Team Roles/Responsibilities Establish funding plans & acct codes Formalize Design Record and Doc Control Planning Define Project Management Plan Prepare Proj Phased Execution Plan Facilite Estimate refinement (confidence) Facilitate Resource Allocation Coord. Support Planning for O&M -‐ Activities/Deliverables/Dependancies -‐ Equipment pricing -‐ Milestones/Exit Criteria -‐ Materials & Subcontractors costs Facilitate Issue Resolution/Risk Mitigation -‐ Communication Protocol -‐ Labor Cost & Resources cost -‐ Indirect and other COS factors Update project baselines per Change Control Establish Project Performance Objectives Prepare detailed Construction Plan Coord prep of Validation/Commiss'g plans -‐ Work Activities/Production rates -‐ Construction Quality, Start-‐up, Testing -‐ Resource demands/schedules -‐ O&M Training, Support, Documentation -‐ Specified trade/phased budgets (PVs) -‐ Committed schedule baseline -‐ Safety Program Established Consolidate preliminary Estimates -‐ Activities, Schedules, Costs Establish tracking/reporting system -‐ Performance factors/metrics, sources Identify Risk areas; Risk Register Establish Change Control process/team
- 2. Reuben Gonzales Project Controls Framework October 2015 PROJECT CONTROLS Process Programing Phase Design Development Phase Bid Phase Construction Phase Close-‐out Phase Monitoring Assess Physical Progress (Qty, %, EV,) Track-‐Enforce Schedule Commitments Monitor Construction/Start-‐up/TAB Progress Track Quality, Validation, Commisioning Results Track Actual Expenditures, Costs, & Cash -‐ Track Staffing & Jobhour data -‐ Material & Subcontractor costs/changes -‐ Cash Flows Identify Baseline Deviations (Trends) Monitor Risk Areas for Hazard Conditions Identify Project Issues, Changes Analysis Prepare Risk Analysis Analyze resource requirements Manage Schedule Float Debrief/Document Lessons Learned Evaluate schedule and float using CPM Determine Performance of Work, Trends Summarize final Project Results -‐ Critical Items Identified/Impact Assessment -‐ Performance Metrics -‐ Total Actual Costs, Margins, Profits Forecast/ Analyze Performance Outcomes -‐ Deviations Explained -‐ Productivity, Schedule, Scope growth -‐ Material, Labor, Overhead, Contingency Perform Risk Assessments for critical items Reporting Communicate schedule, priorities Prepare Project Summary Report Status & Cost/Schedule Performance -‐ Qty -‐Unit/Progress/Performance Curves Accomplishment & Milestones Achieved Escalations, Actions for Critical Items Change Control Implement Corrective Action -‐ Lead Review & Disposition of Requests -‐ Implement Scope, Cost, Schedule change -‐ Ensure Project Documentation Updates