Project Flow Chart-BO Major Projects FINAL (with Hyperlinks)
- 1. HAMILTON INTERNATIONAL PROJECT LIFE CYCLE – BUILD ONLY (MAJOR PROJECTS) Pre-Construction Phase (HI.BO.PC.01) Contract Setting Up Planning Phase Engineering and Procurement COMMERCIAL BUSINESS DEVELOPMENT FINANCEOPERATIONSCLIENT Price agreed. Award of contract / LOI / LOA “Advice of New Contract” (HI.QF.05.01) Conduct and minute Tender Handover Meeting (HI.QF.05.02). Handover the “Contract Conditions Summary” (HI.QF.04.19) to Q.S and Contract Manager. Prepare the “Construction Preliminary Budget” (HI.QF.04.10) Obtain Client document and NOC for authority approvals. Commercial Engineering Submittals: 1. RFI (HI.QF.05.07) 2. Shop drawings 3. Material Submittal 4. Method Statement 5. HSE 6. Quality Plan Procurement Operations Place order, as per the “Purchasing Procedure” (HI.QAP.06). Link to BO.EP.01 Prepare: 1. Tender Event Schedule (HI.QF.04.05) 2. Subcontractor /Material Procurement Log” (HI.QF.04.06) (Identify long lead items and bulk items.). 3. “Material Submission Tracking Log” (HI.QF.04.08) PROJECT EXECUTION PLANPrepare the “Project Invoicing / Valuation Protocol” (HI.QF.04.21) and attach it to the minutes of the Client KO meeting. Conduct and minute Client Kick Off Meeting, based on standard agenda, HI.QF.05.05. Conduct and minute the Internal Kick Off Meeting, based on the standard agenda, (HI.QF.05.03). Prepare the “Cash Flow and Valuation Schedule” (HI.QF.04.11) and input the “Valuation Tracking Log” (HI.QF.04.13) with the forecast valuations. Populate Project Specific Cost Report template. Prepare Preliminary Cash Flow based on the tender program, for bank bond application. Application for municipality approval. Receipt of municipality approval. Raise “Invoice Request Form” (HI.QF.04.12) for advance payment as per “Invoicing / Collections Procedure” (HI.QAP.04.01) Raise Invoice for advance payment as per “Invoicing / Collections Procedure” (HI.QAP.04.01) Obtain the APG, Performance Bond and Insurance. Apply for APG, Performance bond and Insurance (where applicable). Agree bond wording with client and bank. Arrange for the “Notice of Assignment” (If required) Release of advance payment. Client approval Review cost report and agree on monthly reporting. Prepare “Project Execution Plan”: 1. Project Directory 2. Tender Program 3. Contract Program 4. Target Program 5. Critical Milestone Schedule 6. Authority Approval / Fit out Permit 7. Site Survey Report 8. Shop drawing Submittal Schedule (HI.QF.05.18) 9. RFI Log (HI.QF.05.08) 10. Contract Manager Daily Diary Tracker 11. Construction Managers Daily Diary Tracker. 12. Labour Histogram 13. Quality Plan 14. H&S Plan 15. Contract Documentation 16. Site Office Set-up Document / Pack. Possiblythe2meetingscanmerge. Approved Tender all project specific material / sub-contractors.
- 2. HAMILTON INTERNATIONAL PROJECT LIFE CYCLE – BUILD ONLY (MAJOR PROJECTS) Execution Phase and Defects Liability Period Phase (HI.BO.EP.01) Project Execution Phase Defects Liability Period CLIENTFINANCEOPERATIONSCOMMERCIAL Maintain the “Contract Managers Daily Diary Tracker” and update “Critical Milestone Schedule”. Submit to the Operations Director on a weekly basis. Conduct weekly the “Internal Project Review Meeting” (HI.QF.05.04). Submit “Weekly Progress Reports” (HI.QF.05.38) to client, signed off by the Operations Director. Mobilisation Raise Material Request from site. Link BO.EP.01 Identify all project specific items and place order, as per the “Purchasing Procedure” (HI.QAP.06). Raise Valuations as per “Project Invoicing/ Valuation Protocol” (HI.QF.04.) Client certification Release payments against invoice. Approved Update “Project Critical Tasks Log” Issue “Taking Over Certificate” to client. 1 month prior to the completion of DLP, notify the client of the completion of DLP. Issue Final Taking Over Certificate. Prepare: 1. O&M Manual 2. As build drawings 3. Close out authority approvals. Raise “Invoice Request Form” (HI.QF.04.12). Issue an invoice. Prepare “Monthly Cost Reports” (HI.QF.04.15). Update the “Cash Flow and Valuation Schedule” (HI.QF.04.11). HI final snagging. Final inspection done before handover, using the “Pre handover Prompt Sheet” (HI.QF.05.41) as a checklist. INTERNAL PROGRESS REPORTING Identify, prepare and file the project close out documentation. Review “Monthly Cost Reports” (HI.QF.04.15). Update the “Project Critical Tasks Log” and inform Document Control to move the Project folder from the Completed folder to Archived folder. Agree Final Account with client. INVOICING / COLLECTIONS PROCEDURE (HI.QAP.04.01) * “Invoicing / Collections Procedure” (HI.QAP.04.01) “Invoicing / Collections Procedure” (HI.QAP.04.01) Snagging process * Update the “Valuation Tracking Log” (HI.QF.04.13) at each stage of the “Invoicing / Collections Procedure” (HI.QAP.04.01) 12 months period NOTE: Variations shall be controlled as per the “Contracts Management / Process Control Procedure” (HI.QAP.05).